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Home My WebLink AboutMINUTES - 03132007 - C.52 TO: BOARD OF SUPERVISORS Contra r /�✓ `•• FROM: Edward ! ` Meyer, Agricultural Commissioner; -' Director of Weights and Measures -il+icy Costa DATE: March 6, 2007 °°s;9�oU--- County SUBJECT: REQUEST FOR APPROVAL OF ONE ADDITIONAL WEIGHTS & MEASURES POSITION, EQUIPMENT, VEHICLE, CABLE NETWORK UPGRADE AND ASSOCIATED APPROPRIATION AND REVENUE ADJUSTMENT APPROVAL TO COVER SAME PLUS NEGOTIATED INCREASES IN. COMPENSATION OF WEIGHTS,& MEASURES PERSONNEL IN FY2006/07 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE Appropriations and Revenue Adjustment No. 5067 authorizing new revenue in the;amount of $65,816.00 from weights and measures device registration fees and from a judiciary settlement and authorize the transfer of appropriations to the Department for the addition of one Weights & Measures Inspector position, the purchase of a handheld price auditing device, the upgrade of office network cabling, and to move funds to Fleet Services division of General Services to cover the purchase of one vehicle. -FISCAL IMPACT: Because.the revenue comes from fees and penalties imposed on regulated industry this action will not result in an increase in net county cost or negatively impact the Department's budget. BACKGROUND: The revenue to cover expenses incurred in FY2006-07 come from weights and measures device registration fees and point-of-sale system inspection fees from County Ordinance 2006-09. These fees were authorized last FY and where to be phased-in by formula at 60% the first year, 80% the second year and fully implemented in the third year. The revenue realized from these fees in this the second year of the phase-in are slightly higher than CONTINUED ON ATTACHMENT: X YES SIGNATURE --------------------------------------------------- - ee, --° - ------------------------- ---- -- ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE _I,.APPROVE OTHER SIGNATURE(S): r -----------------------------------------ACTION ------------------------- -- -------"�/----- - y-----------------------------------------.--- ------- OF BOARD ON y � APPROVE AS RECOMMENDEDOTHER VOTE OF SUPERVISORS m o I HEREBY CERTIFY THAT THIS IS A TRUE Y/ AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT A/izly-167 Z ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT: JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrator's Office Auditor-Controller Department of Agriculture BY ,DEPUTY Attachment Position and vehicle Request Appropriation/Revenue Adjustment February 6, 2007 Page 2 projected; additionally some of the fees from the first year were deposited into the FY2006- 07 budget due to late billing in the spring of 2006 after the ordinance was adopted. The department also realized a judgment settlement of$24,415 from a weights and measures case involving a major grocery store. The department had planned to request authorization for an additional Weights & Measures Inspector and a vehicle necessary for this position in the third year of the phase-in. However, the Department is making the request early due to the additional revenue that has been identified. Long term funding for this position is secured through realization of the full registration fee next year. The addition of the position will bring our Weights & Measures Division staff to nine positions. This will help the Department to better meet state mandated inspection frequencies. In the 1970's the Weights & Measures Division numbered ten staff members. With that number of staff the Division was able to keep up with the mandated inspection frequencies and was able to do other weights and measures related work such as package inspection quantity control. The number of devices and consumer packages and the need for quantity control workin the county has increased significantly since then along with increases in population. The use of point-of-sale systems did not start until the very end of that decade and inspections of those systems by weights and measures officials did not begin until the mid 1980's. The department has also been told by DOIT personnel that the network cabling in our main office is outdated,. Upgrades will solve most of the network problems that this office has been experiencing over the last couple of years. The additional revenue that is identified will also cover staff compensation increases that were negotiated this fiscal year. After approval of this request we expect a fund balance in this Division that will offset small revenue shortfalls in other areas of the overall departmental budget. CONSEQUENCE OF NEGATIVE ACTION: Negative action will result in the Department's failure to meet State mandated nondiscretionary functions in weights and measures inspections of weighing and measuring devices and point-of-sale systems throughout the county. The vehicle is necessary for the Inspector to perform work independently. .Failure to upgrade network cabling will result in further deterioration of the function of the network and will affect staff productivity. TO: BOARD OF SUPERVISORS ,��ti_SETL,,°� Contra FROM: LORI GENTLES-Assistant County Administrator- Costa Director of Human Resources ,.��=� DATE: March 6, 2007 '- CountCODS y SUBJECT: P300 #20270-Department of Agriculture SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20270,ADDING one(1)permanent full-time(40/40)Weights and Measures Inspector Trainee(BW7A)position at salary level QA5 0983($2,718-$3,303) [Represented] FISCAL IMPACT: Upon approval, this action will result in an annual cost $81,321 and is completely funded through the Weights and Measures device and point-of-sale registration fee increases as set forth by County Ordinance 2006-09. BACKGROUND: The Agriculture Department is requesting the addition of the Weights and Measures Inspector Trainee position to meet the current staffing needs of the Weights and Measures Program in the Agriculture Department. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, it will severely impact the Agriculture Department's ability to provide timely and effective inspections to the business owners within Contra Costa County CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOA6ON /yQ�ij�('✓J ��, �` APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS ,a I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT a COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF n THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: Contact: Vince Guise,5-6250(Agriculture) Teji O'Malley,5-1723(HR) Cc: Department of Agriculture ATTESTED Human Resources JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS BY: �,( / , DEPUTY POSITIONS-46JU,§M, ENT REQUEST NO ZQ Z 7a til F0 l 2 All 9" 53 DATE: 2/6/2007 Department No. Department: AgricultureMleights & Measures Budget Unit No.:0335 Org No: 3315 Agency No. Action Requested: Authorize.one new full time Weights & Measures Inspector Trainee position (BW7A) which will be flexibly staffed through the Agricultural Biologist/Weights & Measures Inspector series. Proposed Effective Date: Day after Board of Supervisors approval (projected date is February 6, 2007) Classification Questionnaire attached: Yes 21 No ❑/Cost is within Department's budget: Yes El No ❑ Total One-Time Costs (non-salary)associated with request: $N/A Estimated total cost adjustment(salary I benefits I onetime): N/A Total annual cost$81,321 (includes est. benefits) Net County Cost$ 0 Total this FY$21,888 (includes est. benefits) N.C.C.this FY$ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT:Weights and measures device and point-of-sale registration fee increases due to fee phase-in as established by County Ordinance#2006-09 Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. _Z��Aez_ ¢t. Dela ent Head REVIEWED BY CAO AND RELEASEDTO N ESOU ES DEPARTMENT a-02-o 7 p ty County Administrator Date HUMAN RESOURCES DEPARTMENT E OMMENDATIONS DATE ADD one (1) permanent full -time (.40/40) Wei hts and Pleasures Inspector Trainee (BW7A) position at salary level QA5 0983, Represented) Amend Resolution 71117 establishing positions and resolutions allocating classes to the Basic I Exe lary schedule. Effective: ® Day following Board Action. ❑ (Date) Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE v 19"l kpprove Recommendation of Director of Human Resources ❑ Disapprove Recommendation of Director of Human Resourc s ❑ Other: u ty Administrator BOARD OF SUPERVISORS ACTION: John Cullen, C erk of the Board of Superv' ors and County Administrator Adjustment APPROYZD 9 DISAPPROVED ❑ DATE 13 � By �r APPROVAL 00 THIS DJUSTME CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION -- = - - Adjust classes) I position(s) as follows: P300(M347)Rev 3115101 p' oo O(D O V1- 0 � 0 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ❑- BOARD OF SUPERVISORS T/C 27 F-1 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0335 Agriculture EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3315 1011 Personnel Services 33,260 00 3315 2130 Small Tools&Instuments 2,988 00 3300 2479 Other Special Dept Expense 12,650 0990 6301 Appropriable New Revenue 65,816 00 0990 6301 Reserve for Contingencies 65,816 00 DEPT 0063 4263 4953 Autos&Trucks 16,918 00 TOTALS 65,8161001 13l,6321 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: I �� /� Allocate new revenue into FY 2006-07 for personnel costs,the cost BY: Jul DATE of upgrading office network cabling and to transfer appropriations to Dept 4263 to cover the purchase of one new vehicle to be used in the program. COUNT IlJISTRATOR: ) I BY: 'r`(�f �i Df{�rE Oc 0 7 ARD UPERVISORS: AYES: SUPERVISORS GIOIA, UILKEMA,BONILLA,AND PIEPHO NOES: NONE ABSENT; SUPERVISOR GLOVER ABSTAIN: NONE Chief Deputy (� ,y � �..Ag Commissioner / G V�Cf6(Cf ft Undof SIGNATURE TITLE TE -"" APPROPRIATION APOO SUMP l BY: DATE/ ADJ.JOURNAL NO. (M129 Rev 2/86) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT:0335 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 3315 9175 Misc Forfeits & Penalties 24,415 00 3315 9875 Misc Current Services 41,401 TOTALS 65,8161001 1 APPROVED EXPLANATION OF REQUEST Appropriate new revenue for FY2006-07 received from a judgement.and registration AUDITOR-CONTROLLER: fees. BY: Awf' DATE CO6FUPERVISOR TRATOR�� BYr %L% s-_DATE Gt1 6 BOS: AYES: SUPERVISORS GIOIA, UILKEMA,BONILLA,AND PIEPHO NOES: NONE ABSENT; SUPERVISOR GLOVER , ABSTAIN: NONE Chief Deputy - - - — —----- -- ` Ag Commissioner q SIGNATURE TITLE DATE REVENUE ADJ. RA00 CP I BY: DATEJOURNAL NO. (M 8134 Rev.218