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HomeMy WebLinkAboutMINUTES - 03132007 - C.101 To: BOARD OF SUPERVISORS — ' CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °' "i^:=` `s COSTA DATE: MARCH 13, 2007 .'�"�4 COUNTY Sra cbu` � SUBJECT: REQUEST TO PURCHASE THREE ADDITIONAL TRAILERS FOR THE ANIMAL SERVICES DEPARTMENT 1 1 I SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase three additional emergency response trailers for the Animal Services Department. FINANCIAL IMPACT The Animal Services Department is purchasing three additional trailers for an estimated purchase cost of $36,900. "Federal Homeland Security Grant funds from 2006 will be used to purchase the trailers. BACKGROUND The Animal Services Department is purchasing three emergency response trailers. Animal Services is. responsible for countywide coverage to care and shelter animals during an emergency. These trailers will be used to provide mobile sheltering. In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the trailers. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT:^(,SES" SIGNATU _LzKECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ✓APPROVE OTHER SIGNATURES ACTION OF B AR ON xg APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS .o UNANIMOUS(ABSENT O/,5/�V e— ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Services Auditor-Controller(via F/M) ATTESTED Animal Services Department(via F/M) JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY G:\Admin\VehicleReplacementBoardOrders\Animal Svcs\Brd.OrderPurchase 3Trailers3-13-07.doc BE:BG Page 1 of 1 M382(10/88) 1000 h VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Animal Services Department Date: 12/19/2006 Authorized Signature: Telephone: 335-8370 Printed Name: Jeanie R nsaville 1. Reason and justification for vehicle request: Animal Services is responsible for County-wide coverage to care and shelter animals during an emergency. Trailers provide mobile sheltering 2. Funding Source: (Budget information will be used to prepare Board Order): Homeland Security Grant in the amount fo $50,000 through OES Is an appropriation adjustment needed? ❑Yes ® No Fiscal Officer: Name: Jeanie Rounsaville Telephone: 335-8370 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): See Attached 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Not motorized--requesting trailers 5. If replacement, which vehicle or equipment is being replaced: Type: N/A Vehicle/Equipment Number: Odometer/Hours: 6. Reason purchase cannot wait until next budget cycl - Grant money must be spent by March 31, 2007 7. CAO Release to GSD Fleet Management: Ye/s� No Date: �— CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? K Yes ❑ No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciatiioon�L_ Estjmated Salvage Value: Estimated Cost of Reque-f` t ✓2OU 3. Fleet Manager Signature: Date: r \\fs-asd-mtz\users$\jrounsaville\Emergency Planning\Vehicle Equipment Request.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Animal Services Department Date: 12/19/2006 of Authorized Signature: Telephone: 335-8370 Printed Name: Je nie R unsaville 1. Reason and justification for vehicle request: Animal Services is responsible for County-wide coverage to care and shelter animals during an emergency. Trailers provide mobile sheltering 2. Funding Source: (Budget information will be used to prepare Board Order): Homeland Security Grant in the amount fo $50,000 through OES Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer: Name: Jeanie Rounsaville Telephone: 335-8370 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): See Attached 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Not motorized--requesting trailers 5. If replacement, which vehicle or equipment is being replaced: Type: N/A Vehicle/Equipment Number: Odometer/Hours: 6. Reason purchase cannot wait until next budget cycle: Grant money must be spent by March 31, 2007 7. CAO Release to GSD Fleet Management: Yes ❑ No Date: h✓ CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? N Yes ❑ No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciatjo stimated Salva Value: Estimated Cost of Requu : 3. Fleet Manager Signature: DLe: © 7 \\fs-asd-mtz\users$\jrounsaville\Emergency Planning\Vehicle Equipment Request.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Animal Services Department Date: 12/19/2006 Authorized Signature: Telephone: 335-8370 Printed Name: Jeanie Rou saville 1. Reason and justification for vehicle request: Animal Services is responsible for County-wide coverage to care and shelter animals during an emergency. Trailers provide mobile sheltering 2. Funding Source: (Budget information will be used to prepare Board Order): Homeland Security Grant in the amount fo $50,000 through OES Is an appropriation adjustment needed? ❑Yes ® No Fiscal Officer: Name: Jeanie Rounsaville Telephone: 335-8370 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): See Attached 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Not motorized--requesting trailers 5. If replacement, which vehicle or equipment is being replaced: Type: N/A Vehicle/Equipment Number: Odometer/Hours: 6. Reason purchase cannot wait until next budget cycle: Grant money must be spent by March 31, 2007 7. CAO Release to GSD Fleet Management: [�es ❑ No Date: CAO Signature: i�✓4i FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? " Yes ❑ No 2. If vehicle/equipment is for replacement, an ins ection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated DepreciaEstimated Salvage Value: Estimated Cost of Reque t: 3. Fleet Manager Signature: Date: \\fs-asd-mtz\users$\jrounsaville\Emergency Planning\Vehicle Equipment Request.doc 12/12/01