HomeMy WebLinkAboutMINUTES - 02062007 - D.4 DA
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on February 6, 2007,by the following vote:
AYES: Supervisors Gioia,Uilkema Piepho, Bonilla, and Glover
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: HEAD START FEDERAL REVIEW
RELISTED to February 6, 2007 to CONSIDER accepting a report from the Employment and
Human Services Director on the upcoming 2007 tri-annual Head Start federal review.
I hereby certify that this is a true
and correct copy of an action taken
and entered on the minutes of the Board of Supervisors on the date shown.
Attested: February 6, 2007
John Cullen, Clerk of the Board
Of Supervisors and County Administrator
By: �` �
Deputy Clerk
TO: BOARD OF SUPERVISORS Contra
FROM: Joe Valentine !s Costa
Employment and Human Services Director
A �ouK�
DATE: February 6, 2007 County
SUBJECT: HEAD START FEDERAL REVIEW
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
CONSIDER accepting a report from the Employment and Human Services Director on the upcoming 2007
tri-annual Head Start federal review.
FISCAL IMPACT:
None
BACKGROUND:
Employment and Human Services is preparing for the upcoming 2007 tri-annual federal review.of the
Head Start program and would like to provide an overview/study session of the PRISM (Program Review
for Systems Monitoring)to the Board of Supervisors. As the governing body of the Head Start program,
the Board of Supervisors will be very involved in the review process and will be interviewed by the federal
review team. The PRISM overview will include the following areas of discussion:
• Shared governance and systems oversight
• Board responsibilities to ensure implementation of a high quality program
• Description of shared governance procedures
• Review of program self-assessment, program goals and objectives, and policies and procedures
relating to governance
CONTINUED ON ATTACHMENT:__YES SIGATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE OTHER
SIGNATURE(S)�
ACTION OF BgAF ON APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
ATTESTED
JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC:
BY: DEPUTY
I
C O COS 1 CO U
COMMUNITY SERVICES
DEPARTMENT
Patricia Stroh, PhD Community Services Department
Director PRISM Overview 2007
Table of Contents
• 2005-2007 Program Goals & Objectives
• 2006 Program Self-Assessment
• 2006 Program Information Reports
• Impasse Policy-Board of Supervisors/Policy Council
• Resolution of Community Complaints
• Appendix A-Head Start Regulations
• Board Roles and Responsibilities
• Governing Board Members-FY 2007 PRISM protocol
• On-Going Monitoring System Chart
2425 Bisso Lane Drive,Suite 260
Concord,California 94520
Tel 925 646 5540
Fax 925 646 5904
www.ccccsd.org
2005-2007 GOALS and OBJECTIVES
Head Start and Early Head Start
COMMUNITY SERVICES
DEPARTMENT
Goal A:
By the end of 2007, CSD will strengthen its service approach to prevention and intervention
regarding asthma, anemia, childhood overweight, and lack of physical activity.
Objectives:
• Policies and procedures will support a trigger-free child care environment based on the
American Lung Association Asthma Trigger Checklist.
• By July 2006, 80% of families with children identified with diagnosed asthma will receive in-
home asthma trigger assessments and counseling.
• Family support staff will be trained by the Expanded Food and Nutrition Program (EFNEP) on
basic nutrition,by the UC Cooperative Extension of Anemia.
• 100% of CSD centers will be trained by the Sports, Play, and Active Recreation for Kids
(SPARK) curriculum, to maximize physical activity on the playground.
• By July 2006, parents will have the opportunity to participate in a series of three physical
activity workshops.
Goal B:
By the end of 2007, CSD will demonstrate high quality child development education through
increased accreditation by the National Association for the Education of Young Children
(NAEYC) and increased parental involvement in Child Outcomes.
Objectives:
• By the end of 2007, 85% of CSD sites will be accredited by the National Association for the
.Education of Young Children (NAEYC).
• The Policy Council Program Services Sub-committee will be trained on the NAEYC Classroom
observation tool and accreditation process.
• All Site Supervisors and Teachers at accredited sites will provide training and technical
assistance to staff completing the process.
• Parents will be familiar with the DRDP+ Parent Packet for Preschool children.
Goal C:
By the end of 2007, CSD will more efficiently assist families in addressing the critical issues of
money management, employment,job training, and housing by improving collaboration and
coordination with other community resources.
Objectives:
• Assist families with career advancement via local One Stop Career Centers.
• Plan parent training programs that focus on money management, credit counseling and
affordable housing.
• 85% of unemployed and under-employed CSD parents will be informed of available services
and enhanced access to One Stop Career Centers.
• Involve parents in the Earned Income Tax Credit campaign and financial counseling.
• Partner with the Contra Costa County Economic Opportunity Council to provide enhanced
access to business and employment opportunities.
2006 Contra Costa County Self Assessment
Condensed Review Report (All items corrected)
4. Record-keeping and Reporting
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.51 Management Systems
and Procedures.
(g) Record-keeping systems. Grantee and delegate agencies must establish and maintain efficient
and effective record-keeping systems to provide accurate and timely information regarding
children,families,and staff and must ensure appropriate confidentiality of this information.
The program did not maintain efficient and effective record keeping systems. Files were lost, not available,or incorrect.
Sources:2 focus children's files 2 site visits 2 Health and Safety Checklists Review of Prism Box for Record Keeping and
Reporting
9a. Prevention and Early Intervention
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.20 Child Health and
Developmental Services.
(c) Extended Follow-up and Treatment
(3) Dental follow-up and treatment must include:
(i) Fluoride supplements and topical fluoride treatments as recommended by dental
professionals in communities where a lack of adequate fluoride levels has been determined or for every
child with moderate to severe tooth decay; and
(ii)Other necessary preventive measures and further dental treatment as recommended by the
dental professional.
One of the files reviewed at a site has no dental exam,three other reviewers did not find
dental exams in files they reviewed,therefore necessary preventive measures are not being followed to ensure
healthy teeth.
Sources: 4 site visits(2 visits to each site), Classroom observations, Observation of 2 focused children, 2 file reviews, 1
Policy Council interview,3 parent interviews,3 CSD staff interviews,2 child care partner staff interviews,2 community
partner interviews, 1 LEA partner interview, PRISM Box, Parent Boards,Self-Assessment Team Meetings to gather systemic
issues relevant to PRISM Question#16
9b. Health Care Tracking and Follow-up
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.22 Child Health and
Safety.
(d) Injury prevention. Grantee and delegate agencies must:
(1) Ensure that staff and volunteers can demonstrate safety practices; and
(2) Foster safety awareness among children and parents by incorporating it into child and
parent activities.
(e) Hygiene
(1) Staff,volunteers, and children must wash their hands with soap and running water at least
at the following times:
(i)After diapering or toilet use;
(ii) Before food preparation, handling,consumption, or any other food-related activity(e.g.,
setting the table);
(iii)Whenever hands are contaminated with blood or other bodily fluids; and
(iv)After handling pets or other animals.
(2)Staff and volunteers must also wash their hands with soap and running water:
(i) Before and after giving medications;
(ii) Before and after treating or bandaging a wound (nonporous gloves should be worn if there
is contact with blood or blood-containing body fluids); and
(iii)After assisting a child with toilet use.
(3) Nonporous (e.g., latex)gloves must be worn by staff when they are in contact with spills of
blood or other visibly bloody bodily fluids.
(4) Spills of bodily fluids (e.g., urine,feces, blood, saliva, nasal discharge,eye discharge or any
fluid discharge) must be cleaned and disinfected immediately in keeping with professionally
established guidelines (e.g.,standards of the Occupational Safety Health Administration, U.S.
Department of Labor). Any tools and equipment used to clean spills of bodily fluids must be cleaned
and disinfected immediately. Other blood-contaminated materials must be disposed of in a plastic bag
with a secure tie.
Fingernails over one inch in length were observed on staff caring for children.This situation created a health hazard for
children as the teachers attempted to assist in toileting and food service. This also constitutes a safety hazard as children
could be poked in the eye or otherwise hurt by long fingernails. Even if staff were to wash hands with soap and water at
appropriate times, effective decontamination of long fingernails is impossible to achieve, in keeping with the established
practices recommended by the Centers for Disease Control.
Source: Classroom observation.
13. Curriculum and Assessment
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For Operation Of
Head Start Programs By Grantees And Delegate Agencies 1304.21 Education and Early Childhood Development.
(a)Child Development and Education Approach for All Children
(1) In order to help children gain the skills and confidence necessary to be prepared to succeed in their
present environment and with later responsibilities in school and life,grantee and delegate agencies'approach
to child development and education must:
(iv) Provide a balanced daily program of child-initiated and adult-directed activities, including individual
and small group activities; and
In two classrooms,current classroom lesson plans were not posted. Lack of current plans impacts the ability of teaching staff to
address individual needs and overall classroom management.
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For Operation Of
Head Start Programs By Grantees And Delegate Agencies 1304.22 Child Health and Safety.
(d) Injury prevention. Grantee and delegate agencies must:
(2) Foster safety awareness among children and parents by incorporating it into child and parent
activities.
Bicycle safety at four sites;
There were no designated bike paths or lanes resulting in potentially unsafe playground environment.
Sources:
Site visits Classroom observations Observations of focus children File reviews Parent interviews Staff interviews PRISM Box Self-
Assessment Team Meetings to gather systemic issues relevant to PRISM Question#13
14. Family Partnership Building
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.40 Family Partnerships.
(b)Accessing Community Services and Resources
(1)Grantee and delegate agencies must work collaboratively with all participating parents to
identify and continually access,either directly or through referrals,services and resources that are
responsive to each family's interests and goals, including:
Based on 36 files reviewed by the team,4 files did not comply with services and resources responsive to family needs.
Sources: 2 Site visits 2 Classroom observations 2 File Reviews 1 Manager Interview 1 Site Supervisor Interview 1 Staff
Interview 2 Parent Interviews 1 Prism Box Review Self Assessment Team Meetings
17. Eligibility, Recruitment, Selection, Enrollment, and Attendance
Preliminary Area of Non-Compliance - HS PART 1305-Eligibility, Recruitment, Selection, Enrollment And
Attendance In Head Start 1305.8 Attendance.
(a)When the monthly average daily attendance rate in a center-based program falls below 85 percent,a
Head Start program must analyze the causes of absenteeism.The analysis must include a study of the pattern
of absences for each child, including the reasons for absences as well as the number of absences that occur
on consecutive days.
(b) If the absences are a result of illness or if they are well documented absences for other reasons, no
special action is required. If, however,the absences result from other factors, including temporary family
problems that affect a child's regular attendance,the program must initiate appropriate family support
procedures for all children with four or more consecutive unexcused absences.These procedures must
include home visits or other direct contact with the child's parents. Contacts with the family must emphasize
the benefits of regular attendance,while at the same time remaining sensitive to any special family
circumstances influencing attendance patterns.All contacts with the child's family as well as special family
support service activities provided by program staff must be documented.
(c) In circumstances where chronic absenteeism persists and it does not seem feasible to include the
child in either the same or a different program option,the child's slot must be considered an enrollment
vacancy.
The grantee does not show evidence of a system to analyze the causes of absenteeism when the monthly average daily attendance
rate in a center-based program falls below 85 percent.The result could be failure to meet attendance standards.
Source: Document Review of ERSEA PRISM Box
18. Facilities, Materials, Equipment, and Transportation
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities, Materials,
and Equipment.
(a) Head Start Physical Environment and Facilities
(10) Grantee and delegate agencies must conduct a safety inspection, at least annually,to
ensure that each facility's space, light,ventilation, heat, and other physical arrangements are
consistent with the health,safety and developmental needs of children. At a minimum, agencies must
ensure that:
(xiv)Toilets and handwashing facilities are adequate, clean, in good repair, and easily reached by
children.Toileting and diapering areas must be separated from areas used for cooking, eating,or
children's activities;
Toileting and handwashing facilities were not clean and in good repair. One facility has systematic issues with poor
janitorial services. In two partner sites there was urine on the floor and the toilet seat.At one of the sites classrooms
smelled of urine.
Source: Site visits
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities, Materials,
and Equipment.
(a) Head Start Physical Environment and Facilities
(7) Grantee and delegate agencies must provide for the maintenance, repair,safety, and
security of all Early Head Start and Head Start facilities, materials and equipment
Facilities were not always safe because at one site the alarms on the doors and on the classroom
gates were not working or were not appropriately armed. At the same site,children's bathrooms were cluttered.
Source: Site visits
Preliminary Area of Non-Compliance - HS PART 1304-Program Performance Standards For
Operation Of Head Start Programs By Grantees And Delegate Agencies 1304.53 Facilities, Materials,
and Equipment.
(a) Head Start Physical Environment and Facilities
(9) Outdoor play areas at center-based programs must be arranged so as to prevent any child
from leaving the premises and getting into unsafe and unsupervised areas. Enroute to play areas,
children must not be exposed to vehicular traffic without supervision.
At one site a child was observed on two occasions climbing the fence and going over it on the other side of the
yard.Though the teacher intervened immediately and the child was never out of direct supervision,the fence
alone did not prevent the child leaving a safe area.
Source: Observation at one directly operated site Observation at a partner operated site Health and Safety Checklist at a
partner operated site Self Assessment Team Meetings
Administration for
• DEPARTMENT OF HEALTH & HUMAN SERVICES Children & Families
Region IX
dfU
Refer to: 2006 PIR 09CH0375 50 United Nations Plaza
San Francisco,CA 94102
DEC 2. 9 2006
Pat Stroh, Head Start Director
Contra Costa County Community Services
2425 Bisso Lane, Suite 260
Concord, CA 94520
Dear Ms. Stroh:
Enclosed with this letter are your agency's 2005-2006 Head Start(HS)/Early Head Start (EHS)
Program Information Reports (PIR). The Office of Head Start uses PIR information to track overall HS
and EHS program performance and to summarize the national PIR findings for Congress each year.
Region IX uses PIR indicators to track grantee performance. Our office expects grantees to consider
their PIR results when formulating goals, objectives, and training/technical assistance (TTA)plans.
Enclosed is a summary report pertaining to your HS/EHS grantee and delegate (if applicable)programs
that includes:
• PIR Comments • Enrollment Statistics
• Profile • Health Services
• Multi-Year Performance Indicators • Family Information
• Staff Qualifications
Your assigned Technical Assistance Specialist and I will contact you in the coming weeks to-scneaule a
conference call to discuss this letter and any program issues identified in your PIR. We expect that
your agency's PIR data will meet the thresholds noted below.
Performance Indicators
• Indicator 01: 100%of HS children and 95% of EHS children have received all appropriate
physical examinations
• Indicator 03: 95%of HS/EHS children received treatment that were diagnosed by a health care
professional as needing medical treatment
• Indicator 04: 90%of HS children have completed dental exams
• Indicator 06: 95%of HS children received dental treatment that were diagnosed as needing
dental treatment
• Indicator 13: 100% of teachers have an ECE-related degree or CDA/State Certificate
• Indicator 23: 10%of funded enrollment opportunities were made available to HS/EHS
children who were diagnosed as having a disability
• Indicator 25: 100% of families participated in a goal-setting process leading to a
family-partnership agreement
• Health Services Information Sheet(item C.6): 100% of HS/EHS children had a medical home a the
end of the enrollment year
We are no longer using the PIR to track enrollment. We will be using the new online end of month
enrollment reporting system to track enrollment throughout the school year. Please feel free to contact
me with any questions regarding this letter at(415) 437-8068.
Sincerely,
Shirley Karrer, Program S e ialist
Office of Head Start—Region IX
Enclosures
cc: Board of Directors Chairperson
Executive Director
Policy Council Chairperson
Carol Robson, Region IX TA Program Manager
Head Start Program Information Reportfor the 2005-2006 Program Year
Profile Report - Individual Program Level December o8,2006
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09CH0375-000 Contra Costa Head Start
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Address: Contra Costa Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director. Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
,
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Children: 2,425 Funded From Other Sources: 0
Pregnant Women: 0
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Part DayEnroUment(5 Day): 295 Combination: 11
Full Day Enrollment(4 Day): 0 Family Child Care: 9
-Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 295 Single Session Classes: 58
Double Session Enrollment(4 Day): 0 Double Session Classes: 16
Average Class Size: 18 Classroom Staff to Child Ratio: 1:5
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09CH0375-000 California
Full Enrollment: 100.00% 100.03%
Classroom Teachers With An ECE or Related Degree: 68.48% 78.51%
Assistant Teachers With An ECE or Related Degree: 10.82% 19.01%
Home Visitors With An ECE or Related Degree: 50.00% 56.75%
Family Child Care Teachers With An ECE or Related Degree: 50.00% 10.14%
Received Required Medical or Dental Treatment: 67.00% 89.64%
Children Diagnosed with a Disability: 16.29% 13.78%
Staff who are Current or Former Head Start Parents: 21.95% 21.90%
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09CH0375-000 California
Teachers'Average Salary(Associate Degree in ECE or Related Field) $34,598:00 $28,668.28
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $36,328.00 $32,407.97
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $38,785.00 $38,449.95
Teachers'Averoge Salary(Child Development Associate Credential Only) $32,947.00 $27,094.74
Teacher Turnover Rater 6.52% 12.03%
Families Needing Child Care Who Received Head Start Full Day Services: 88.66% 64.98%
Average Family Service Worker Caseload: 212.80 62.19
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PIR Received: 8/172006 PIR Submission By: Web
Received On Time: Yes Number of Exceptions Noted: 0
Data as of: 10/31/2006 Page 511 of 1446
Head Start Program.Information Report for the 2005-2006 Program Year
Multi-Year Performance Indicators - Individual Program Level December 08,2006
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09CH0375-000 Contra Costa Head Start
Address: Contra Costa Head Start Telephone: (925)646-554o
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
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Performance Indicator: 2003 1 2004 1 20005 2006
01. Children who received physical examinations: »»97.33%; 93.58%: 76.08% 77.62% '
i 02. Children needing medical treatment: 16.09%1 14.6010 ' 17.67/a 26.26% ::
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03. Children receiving medical treatment: 96.93°t° 92.95°/a 98.45°/a 98.86%
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04. Children completing dental exams: Preschool only) 89.37% 74.14%' 86.40% 59.94%
05. Children needing dental treatment: (Preschool only) 23.6'4%1a 22.0810; 25,21% 36.64%
06. Children receiving dental treatment: (Preschool only) { 94.001/6 , 77.87% 54,78% 37.42%
07. Children with up-to-date,or all possible,immunizations: 71°/a °/a j 108.18% 106.64%
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(08. Children enrolled in Medicaid,SCHM,or Paid Health Insurance at EOY: 98.11% 99.59% 91.88% 90.27%
9._ Children_receivind Medicaid paid medical treatment: r,1•.1<4:0:r,h' r
10. Classroom Staff t Child
Ratio: 1 :6 1 .5 1 :6 ' 1 : 51
111. Average Class Size: _ 21.04 _» 17.381 - 17,60 M17.70
12. Classroom teachers with a AA,BA or graduate degree in ECE or a related field: 63.92%a 68.75% 43.06°/a 68.48°/a
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13. Teachers with an ECE related degree,CDA or State Certificate: 88.66% 87.50% 44.44% 69.57%a
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14. Home visitors with ECE related or Human Dev.degree,or CDA: rvM 44.44% 44.44%} 20.00% 50,..0.0.,%a
15. Staff without ECE or related degree or CDA in CDA training:_ _ 10.71% 25.71%1 ; 0.55% 0.00%
16. Staff without ECE or related degree or CDA in ECE degree programs: 41.96%i 11.43% ,' 42.62% 9.38%
17. Home based staff to child ratio:
1 : 6.67 1 :8.89 1 : 9.30 1 : 9.30
18. Children(and pregnant women in EHS)enrolled less than 45 days: 1.68% 1.40/0 12.49/o 1 11.18%
... ........................._.................................._...........................,........_,....--..........................__..__.._.........._.._._.......(._....,-•___....o•____.. _._.._........ o_...<
19. Timely replacement of children: 99.83% 100.00% 100.00/a 100.00% ::
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}20. Multiple year enrollment:
_42.54% 2.94% 45.96% 46.97% :
21. Full enrollment: 95.43% 96.58% 1 91.53% 100.00%
22. Over Income Enrollment:_ _ 2.80% 2.62%1 8.07% 9.98%
23. HS Children professionally diagnosed as having a disability: _„ »»MW - 10.24% 9.67%1 12.81% 16.29%
24. HS Children with a disability receiving special services: (Preschool only) 100.00°l0 100.00°la ; 100.00% 100.00%
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25. Families participating in a goal setting process leading to a FPA: 94.00°lo 94.44%T-4Z47-i. 78.20%
26. Families receiving emergency/crisis assistance and/or education services: 25,33% 30.58°lu 23.23%a18.47%
27. Families receiving at least one family service: 29.89% , 19.55% 1
28. Ratio of parent volunteers to total enrollment: 1 : 0.62 1 :0.63 I : 0.01 1 : 0.23
29. Ratio of parent staff to total staff: 1 : 0.31 1 :0.34; 1 : 0.26 1 : 0.23
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30. Children(and pregnant women in EHS)who dropped out: 25.51% 27.26% 1 35.57%.._
32.91%
31. Ratio of ACF funded enrollment to total funded enrollment: 1 : 1.00 1 :0.97 1 1 : 1.00 1 : 1.00
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
Pae 512 of 1446
g Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December oa,2006
09CH0375-000 Contra Costa Head Start
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Address: Contra Costa Head Start Tekphone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimik: (925)646-5551
Concord,CA 94520-4860 proHead Start
gmrrt Type:
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
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3.b. Program Director: Graduate degree 8
4. Child Development and Education Manager: Baccalaureate degree 9
5. Health Services Manager: Baccalaureate degree 9
6. Family and Community Partnerships Manager: Baccalaureate degree 6
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23A GED or High School Diploma: 7 70.00% 23A GED or High School Diploma: 0
23B: Related Associate Degree: 3 30.00% 23B: Related Associate Degree: 0
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 9 64.29%
23D: Related Graduate Degree: 0 23D: Related Graduate Degree: 5 35.71%
24:No Degree,in Degree/Credential Training: 0 24:No Degree,in Degree/Credential Training: 0
Data as of: 10/31/2006 Page 513 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
Enrollment Statistics Report - Individual Program Level December os,2006
09CH0375-000 Contra Costa Head Start
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Address: Contra Costa Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/12005
Enrollment Year Ends: 6/302006
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Total Funded Enrollment: 1,559 Full Day(5 days per week): 1,162 74.53%
ACF Funded Enrollment: 1,559 100,00% Part Day(5 days per week): 295 18.92%
Non ACF Funded(HS Eligible): 0 Full Day(4 days per week): 0part Day{4 days ger weak): 0
Non ACF Funded(Nat HS Eligible): 0 Home Based: 93 5.97%
Combination Program: 0
Family Child Care: 9 0.58%
Locally Designed Options: 0
Pregnant Women included above: 0
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Total Actual Enrollment: 2,425 Receipt of Public Assistance: 417 17.20%
Children: 2,425 100.00% come Eligibility' 1,705 70.31%
Pregnant Women: 0 Over Income: 242 9.98%
Foster Children: 61 2.52%
^•.:�;��...�:::�,:� :n:�•ti,:Ott:,rr,v<.3:t�;3:..w«.xt,3w3:t<Nn.,,,x.
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Dropped Out and Did Not Re-Enroll: 798 32.91% Less than 1 Year Old: 0
Dropped-Out and Were Replaced: 798 32.91% 1 Year Old: 0
Enrolled Less than 45 Days: 271 11,18% 2 Years Old: 0
3 Years Old: 935 38.56%
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4 Years Old: 1,490 o 6144
%
First Year: 1,286 53.03% 5 Years and Older: 0
Second Year: 1,139 46.97%
Three(or more)Years: 0 0,00%
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Hispanic or Latino Origin: 1,349 55.63% English: 1,119 46.14%
Non Hispanic/Non Latino Origin: 1,076 44.37% Spanish: 1,165 48.04%
Central/South American and Mexican:.
tl
r:usi'
Caribbean Languages: 0
American Indian/Alaska Native: 4 0.16% Middle Eastern/South Asian Languages: 51 2.10%
Asian: 130 5.36%n East Asian languages 66 2.72%
Black or African American: .600 24.74% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 18 0.74% Pacific Island Languages: 1 0.04%
White: 185 7.63% European and Slavic Languages: 2 0.08%
Bi-Racial or Multi-Racial: 95 3.92% African Languages: 4 0.16%
Other(See Comments): 39 1.61% Other Languages(See Comments): 0
Unspecified: 1,354 55.84%. Unspecified: 17 0.70%
Page 514 of 1446 Data as of.10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Health Services Report - Individual Program Level December 08,2006
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09CH0375-000 Contra Costa Head Start
Address: Contra Costa Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
Enrollment Year Ends: 6/30/2006
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Total Actual Enrollment: 2,425 Total Funded Enrollment: 1,559
Children: 2,425 ACF Funded Enrollment: 1,559
Pregnant Women: 0 Funded From Other Sources: 0
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Children With Health Insurance: 2,189 90.27% Up to date on physical examinations: 1,672 68.95%
Medicaid/EPSDT: 1,381 63.09% Diagnosed as needing medical treatment: 439 26.26%
SCHIP: 139 6.35% Received or are receiving medical treatment: 434 98.86%
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Combined CHIP/M ?<'":at€reat»rent<:rlr.r><fff•.t �;::.:.:...
State Funded Insurance: 2 0.09% Anemia: 34 1.40%
Private health insurance: 635 29.01% 52 2.14%
Other health insurance: 32 1.46% Asthma:
Hearing Difficulties: 115 4.74%
Children Without Health Insurance: 236 9.73% Overweight: 321 13.24%
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lems•
129 5.32%
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High Lead Levels: O
With a source of continuous accessible care: 2,080 85.77% Diabetes: 0
Services through the Indian Health Service: 0
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H Center: 0
Services through a MigrantHealth
.:. unizations: 2 274 93.77%
U to date on all imm
91
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With a source of continuous accessible care: 1,811 74.68% Received all possible immunizations: 23 0.95%
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Completed oral health examination: 1,291 53.24% Consultations with staff about a child: 185 7.63%
Received preventive care: 205 15.88% Of above,3 or more consultations made: 155 83.78%
Consultations with parents about a child: 155 6.39%
Diagnosed as needing dental treatment: 473 36.64% Of above,3 or more consultations made: 155 100.00%
Received or are receiving treatment: 177 37.42%
rr:::9 »43>tt3ffi:f<,�. :�F>-• Individual Mental Health Assessments done: 155 6.39%
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Referrals facilitated for Mental Health: 155 6.39%
Oral Health Screening during well-baby exam: 0
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Professional dental exam: 0
Referred for services(outside program): 20 0.82%
Received Mental Health services: 15 75.00%
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Pregnant Women with health insurance: 0 Enrolled during 1st trimester. 0
Pregnant Women without health insurance: 0 Enrolled during 2nd trimester: 0
"
w. Enrolled during 3rd trimester: 0
`0
rlli;:YP:i7.
� :» : :. ,.: : Medically High Risk pregnancies: 0
Prenatal and postpartum health care: 0
went #Serer s:.
Mental
Healthinterventions:
Prenatal education on fetal development: 0 Received Dental Exams or Treatment: 0
Information on the benefits of breastfeeding: 0
Data as of:10/31/2006 Page 515 of 1446
Head Start Program Information Reportfor the 2005-2006 Program Year
Family Information Report - Individual Program Level December 08,2006
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09CH0375-000 Contra Costa Head Start
Address: Contra Costa Head Start Tele hone: 925 646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/1/2005
EnroUment Year Ends: 6/302006
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Total Number of Families: 2,128 Less than High School Graduate: 1,114 52.35%
High School Graduate or GED: 549 25.80%
Two Parent Families: 586 27.54% Some College,Vocational or Associate Deg 430 20.21%
Single Parent Families 1,542 72.46% Bachelors'or Advanced Degree: 35 1.64%
Unknown Family Type: 0 Unknown/Data Not Available: 0
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Two Parent Families: Two Parent Families:
Both Parents employed: 119 20.31% Both Parents in Training/School: 6 1.02%
One Parent employed: 371 63.31% One Parent in Training/School: 67 11.43%
Both Parents not working: 96 16.38% Neither Parent in Training/School: 513 87.54%
Unknown/Data Not Available: 0 Unlmown/Data Not Available: 0
Single Parent Families: Single Parent Families:
Parent Employed: 1,014 65.76% Parent in Training/School: 192 12.45%
Parent not working: 528 34.24% Parent not in Training/School: 1,350 87.55%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
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Receiving TANF Benefits: 338 15.88% Families participating in a family goal
Receiving SSI Benefits: 68 3.20% setting process leading to an individualized
Receiving WIC Benefits: 923 43.37% family partnership agreement: 1,664 78.20%
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Homeless Families Served: 19 0.89% Conducted regularly scheduled activities to
Acquired housing during the year. 0. involve fathers: Yes
Children whose fathers participated: 93 3.84%
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The number of families who received the following services during the operating period:
Emergency/crisis intervention(addressing immediate need for food,clothing or shelter): 33 1.55%
Housing assistance(subsidies;.utilities,repairs,etc.), 165 7.75%
Transportation assistance(subsidizing public transportation,etc.): 46. 2.16%
Mental health services: 55 2.58%
English as a Second Language(ESL)training: 220 10.34%
Adult education(GED programs,college selection,etc.): 360 16.92%
Job training: 216 10,15%
Substance abuse prevention or treatment: 12 0,56%
Child abuse and neglect services: 25 1.17%
Domestic violence services: 12 0.56%
Child support assistance: 28 1.32%
Health education(including prenatal education): 261
Assistance to families of incarcerated individuals: 4 0.19%
Parenting education: 269 12.64%
Marriage education services: 18 0.85%
Number of families receiving at least one of the services listed above: 416 19.55%
Page 516 of 1446 Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Profile Report - Individual Program Level December 08,2006
09CH0375-005 First Baptist Head Start
...........:::os>:;or>r>.v.;:'.rr>y,»�;;.+rrr';•;>:..».:v>:;.�:::sx+a%:.»+r:Y>++>s>:.
Address: Fust Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
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Total Actual Enrollment: 301 ACF Funded Enrollment: 257
Children: 301 Funded From Other Sources: 0
Pregnant Women: 0
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Full Day Enrollment(5 Day): 80 Home Based: 0
Part Day Enrollm ent(5 Day): 160 Combination: 0
Full Day Enrollment(4 Day): 0 Family Child Care: 17
Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 0 Single Session Classes: 17
Double Session Enrollment(4 Day): 0 Double Session Classes: 0
Average Class Size: 14 Classroom Staff to Child Ratio: 1:8
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09CH0375-005 09CH0375
FullEnrollment: 99.87% 99.98%
Classroom Teachers With An ECE or Related Degree: 3750% 67.69%
Assistant Teachers With An ECE or Related Degree: 0.00% 10.40%
Home Visitors With An ECE or Related Degree: 41.67%
Family Child Care Teachers With An ECE or Related Degree: 20.00% 33.33%
Received Required Medical or Dental Treatment: 100.00% 68.45%
Children Diagnosed with a Disability: 10.51% 15.43%
Staff who are Current or Former Head Start Parents: 44.78% 26.76%
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09CH0375-005 09CH0375 .
Teachers'Average Salary.(ALssociate Degree in ECE or Related Field) $39,412.00 $36,202.67
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $43,224.00 $38,626.67
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $0.00 $38,785.00
Teachers'Average Salary(Child DevelopmentAssociate Credential On6) $34,447.00 $33,697.00
Teacher Turnover Rate: 0.00% 6.15%
Families Needing Child Care Who Received Head Stats Full Day Services: 73.08% 88.43%
Average Family Service Worker Caseload: 35.50 96.61
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PIR Received: 8/10/2006 PD?Submission By: Web
Received On Time: Yes Number of Exceptions Noted: 0
Data as of: 10/31/2006 Page 517 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
Multi-Year Performance - Dece
Indicators Individual Program tuber 08,2006
am evel
09CH0375-005
First Baptist Head Start
Address: First Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Bead Start
Director: Mrs.Arika Spencer-Brown ,Enrollment Year Starts: 8/152005
Enrollment Year Ends: 8/92006
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�Performance Indicator: .�.... .+....w,..w„W.-..,,...-.,..._._._._-..�.........___._.__..�......-_ �..-. ..�..,..,w-._.µ_�....,�-,.�,..._.-,....�.: .._...._.._.,�:.�:��... .:;.:`�'
2003 2004 2005 2006
97.63%
01, Children who received physical examinations: 102,8,._._.,.-.:-....•_ .....w.._6 .:-...,.,.,.:._
} 7%: 105.26%� 106.74%
.02. Children needing medical treatment: 21.18% 25.78% 25.31% - 0.00%
w......._.vW. ,...-. ,.._.-.._.._..............................._........_...................._................-.........._._................................. ....�_.....-...
y..._... _.. .
03. Children receiving medical treatment: 100 00% 100 00% 100.00%
# -
_......................................................................................................................................................................................................_. _.............:....,•......................:...,._.....,..>........,4......._...................,..-...........!
04: Children completing dental exams:- (Preschool Only) ; 86.78°l0 103.58°tor IO2.30°10 104.26%
_..._...... . ... _ _. ._s.._...... ............_ _...
05. Children needing dental treatment: (Preschool Only) ; 4.699% 10.73% 1 3.86%1 7,82% 11
06. Children receiving dental treatment;
(Preschool Only) 75.00% 100.00°/p ` 100.00% 100.00%
07. Children with up-to-date,or all possible,immunizations: € 105.42% 108,96fo 106,25%i 106.74%
_. _..........__..._._.....................
..--._... _..__......................._.......-._.....,........... __.., ._w..__.w..._-._..
}08. Children enrolled in Medicaid,SCRIP,or Paid Health Insurance at EOY; 100.00% 100.00% 100.00%1100,00%
(.._......._.. „......
Ii`,.f'? >r!>r.:.:.?'<>`i•,'cl..:,i;k;Sn.iv:a.':'ys..c:.s s.::r`/.ly,s:iv:z4..;.i,^^?<:`'<ty,;;..,;.%''.'':...i^ ^L?s:
09. Children receiving Medicaid paid medical treatment:
�,•10. Classroom Staff to Child Ratio,,..-._,......_.,_..__......._.._..-.......n___..,.......+..................._.._.-..,..,-........_.._...._.._...-._... 1 :7 18 >1_:"'�: n g<<
++ ,.M: 8$
11. Average Class Size: 18.33 20.001 X14.12 14.12
- -
12. Classroom teachers with a .�.,+�-....`/e 1 3.-.-,.._..._.-`
AA,BA or graduate degree in ECE ora related field: � 37.50%4 31.25%� 37.50% 37.50%
_ -,_._..w.. ._....,...._.............._..........-............................_.._..._.... w ....._..w...__.....,-.....w..._... ..........................._............................#......................._.....1................,........._.a.-........__,._..............,_....._........_.......;
113. Teachers with an ECE related degree,CDA or State Certificate; 68.75°l0 100.00%' 100.00%1 100.00%
_.........................................................................................................................................................................................................................................................................:.......<.............................. .
14. Home visitors with ECE related or Human Dev.degree,or CDA:
15. Staff without ECE or related degree or CDA in CDA training: 0.00% 000% i 0.000/0
116. Staff without ECE or related degree or CDA in ECE degree programs: 71.43%L33.33%1' 100.00% 100.00%
I
17. Home based staff to child ratio:
{
18. Children(and pregnant women in EHS)enrolled less than 45 days: 5.14% 8.22% 5.88% 6,31%
_....._..__.........................................................._.....,...-......-.......-............__......_.....-_.......-_.....-..................._......_._......._....._.......... .......................--...._.._.....,........_..............................._... ............................._...........
............_
19. Timely replacement of children: . 100.00% 100,00% 90.77% 100.00%
... _ ___.. ....._................_....._........-.........._............._........_ _-..,.,...._....,....__M. m M _ _m..;
20. Multiple.year enrollment: 42.77% 25.66% 26.01% 20.60%
21. Full enrollment: 103.50% 96.63% 98.83% ° 99.87%
22. Over Income Enrollment: 4.18% 1.97% 1 1.24% 5.32%
23. HS Children professionally diagnosed as having a disability: 10.61% 10.53774% 10.51%
124. HS Children with a disability receiving special services: (Preschool Only) 100.00% 100.00% 100.00% 100.00%2
_.._.m.-_..........................................__,.__.,...._........__.._._ .,_.,....._„�.........
...._......_...,�_....,........_. _........
125. Families participating in a goal setting process leading to a FPA: 92.73% 95.24% 1 93.99% 99.30%
2b- Families receiving emergency/crisis assistance and/or education services: I 62.28% 34.35% 25.32% 27.46%I
27. Families receivingat least one family
y service: 7100-00,/o
28. Ratio of parent volunteers to total enrollment- 1 :
`0.874 1 :0.68 1 1 . 0.68 1 ,0.67
29. Ratio of parent staff to total staff: 1 : 0.47 1 :0.47: 1 : 0.54 1 :0.54
t.........._......._..................................._......._._.....-.._....,.........................._._._........_.._....................._,........_._............_. .__........_..... .....-.........._.....__...... ........_.. .._... _.. ....._.3 ..._......_........
.
30. _Children(and pregnant women in EHS)who dropped out: 12.54% 15.46% m 20.12% 16.94%
31. Ratio of ACF funded enrollment to total funded enrollment 1 : 1.00 1 : 1.00 1 : 1.00 1 : 1.00
Note: Most Performance Indictors(relating to children)exclude children enrolled for less than 45 days.
Page 518 of 1446 Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December o8,2006
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09CH0375-005 First Baptist Head Start
Address: First Baptist Head Start Telephone: _ (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
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Education Level Position
3.a. Executive Director: Graduate degree 2
3.b. Program Director: Position Not Filled 0
4. Child Development and Education Manager: Baccalaureate degree 3
5. Heafth Services Manager: Graduate degree 5
6. Family and Community Partnerships Manager: Associate degree,or at least two years of college completed 29
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9A1: Associate Degree(ECE/Related): 4 25.00% 9A2: Associate Degree(ECE/Related): 0
9B1: Baccalaureate Degree(ECE/Related): 2 12.50% 9B2: Baccalaureate Degree(ECE/Related): 0
9C1: Advanced Degree(ECE/Related): 0 9C2: Advanced Degree(ECE/Related): 0
9D1: CDA or State Equivalent: 10. 62.50% 91)2: CDA or State Equivalent: it 73.33%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 4 26.67%
No Degree/Credential but in CDA Training. 0 No Degree/Credential but in CDA Training: 0
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9A3: Associate Degree(ECE/Related): 0 9A4: Associate Degree(ECE/Related): 1 20.00%
9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE/Related): 0
9C3: Advanced Degree(ECE/Related): 0 9C4: Advanced Degree(ECE/Related): 0
9D3: CDA or State Equivalent: 0 9D4: CDA or State Equivalent: 2 40.00%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 2 40.00%
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
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9A5: Associate Degree(ECE/Related): 2 50.00% 9A6: Associate Degree(ECE/Related): 0
9B5: Baccalaureate Degree(ECE/Related): 2 50.00% 9B6: Baccalaureate Degree(ECE/Related): 0
9C5: Advanced Degree(ECE/Related): 0 9C6: Advanced Degree(ECE/Related): 0
9D5: CDA or State Equivalent: 0 9D6: CDA or State Equivalent: 0
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training- 0 No Degree/Credential but in CDA Training 0
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23A: GID or High School Diploma: 5 100.00% 23A: GED or High School Diploma: 2 66.67%
23B: Related Associate Degree: 0 23B: Related Associate Degree: 1 33.33%
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 0
231): Related Graduate Degree: 0 231): Related Graduate Degree: 0
24:No Degree,in Degree/Credential Training: 5 100.00% 24:No Degree,in Degree/Credential Training: 2 66.67%
i{{
Data as of:10/31/2006 Page 519 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
Enrollment Statistics Report - Individual Program Level December 08,2006
09CH0375-005 First Baptist Head Start
. .. - a:;>.�.:.+ra..=:i=>•z:;s-:>+:n:xxr.>�c:,,>;,sc�`:....z.:cru<>r.-z<z:.xx.-rsmsxxz:xm:,;zzx;.zxxz;�:,v:::.xzxw:z>sssr.<ssx::^,e'»»z;.rrz>z: sza.•zx:>�ss>zFr.•a>.a':::.
Address: First Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
:,. , ,..:,:.>.. S.. ... ....... ...r.:.u.:.:<;........., t.. ..... .. .... ... ....v..........,... .v" Y^w<;<:,:..<.;<,u.:n..«nYox..;.v.,..•c v:;s;>•<..v,;<.>:«<.»....;:.>.+:a:vx.
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Total Funded Enrollment: 257 Full Day(5 days per week): 80 31.13%
ACF Funded Enrollment: 257 100.00% Part Day(5 days per week): 160 62.26%
Non ACF Funded(HS Eligible): 0 Full Day(4 days per week): 0
Non ACF Funded(Not HS Eligible): 0 Part Day(4 days per week): 0Homs Based: 0
Combination Program: 0
Family Child Care: 17 6.61%
Locally Designed Options: 0
Pregnant Women included above: 0
:.......n.........».>.. ...... ...:....»....+:... .a ....:. ..:..:.n...... »:....3. ,..,. ,.. . ,.,....<, -£sum.. :.� ..
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;... �. n..:n.4...... 1, .:.,,,Y.}:<:,.»..n,.::vxi::,..n:,»,<n.r•±.,
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Total Actual Enrollment: 301 Receipt of Public Assistance: 44 14.62%
Income Eligibility: 231 76.74%
Children: 301 100.00% Over Income: 16 5.32%
Pregnant Women: 0 Foster Children: 10 3.32%
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Dropped Out and Did Not Re-Enroll: 51 16.94% Less than I Year Old: 0
Dropped-Out and Were Replaced: 51 16.94% 1 Year Old: 0
Enrolled Less than 45 Days: 19 6.31% 2 Years Old: 0
: ::; -f .: ; r.: ..m :yr,:. „»:x^ .� .•<}.. •: 3 Years Old: 93 30.90%
,.:.,>;:.,::. ..>.,..;:;.,<.:.»:^.,:,:,rc::....,.:.n:...:.::..........:... . .......:»✓, ,, 6910
4 Years Old:
•` 208 o%
Fust Year: 239 79.40% 5 Years and Older: 0 .
Second Year: 62 20.60%
Three(or more)Years: 0 0.00%
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Hispanic or Latino Origin: 156 51.83% English: 200 66.45%
Non Hispanic/Non Latino Origin: 145 48,17% Spanish: 96 31.89%
Central/South American and Mexican:
,m
0
h,*
` Caribbean Languages: 0
American Indian/Alaska Native: 1 0.33% Middle Eastem/South Asian Languages: 4 1.33%
Asian: 11 3.65% East Asian languages 1 0.33%
Black or African American: 106 35.22% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 0 Pacific Island Languages: 0
White: 12 3.99% European and Slavic Languages: 0
Bi-Racial or Multi-Racial: 15 498% African Languages: 0
Other(See Comments): 0 Other Languages(See Comments): 0
Unspecified: 156 51.83% Unspecified: 0
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Page 520 of 1446 Data as of: 10/31/2006
Head Start Program Information Report for the 2005-2006 Program Year
Health Services Report - Individual Program Level December o8,2006
09CH0375-005 First Baptist Head Start
Address: Fust Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 Program Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8/15/2005
Enrollment Year Ends: 8/9/2006
wstn.<er,... ,» ::, .W{<»� .:,y ,.`;,.yw:w•,:ro «: ,..i<„v.vtp;Yw •.,.s'.;v:.vti,'::xw<rn.<www+...; <py:_.w. ,�v, v;e'i.,v}kv:K•.:''w •C;:f ;:t,..et
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Total Actual Enrollment: 301 Total Funded Enrollment: 257
Children: 301 ACF Funded Enrollment: 257
Pregnant Women: 0 Funded From Other Sources: 0
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Children With Health Insurance: 301 100.00% Up to date on physical examinations: 301 100.00%
Medicaid/EPSDT: 139 46.18% Diagnosed as needing medical treatment: 0
SCRIP: 68 22.59% Received or are receiving medical treatment: 0
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SCRIP editaid: 050 N
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State Funded Insurance: 0
Anemia: 2 0.6
Private health insurance: 94 31.23% %
Other health insurance: 0 `Asthma: 29 9.633%
Hearing Difficulties: 1 0.33%
Children Without Health Insurance: 0 Overweight: 39 12.96%
Vision Problems:
2 0 66%
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With a source of continuous accessible care: 301 100.00% High Lead Levels: 0
Services through the Indian Health Service: 0 Diabetes: 1 0.33%
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: 301
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With a source of continuous accessible care: 294 97.67%
Received all possible immunizations: 0
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Completed oral health examination: 294 97.67% Consultations with staff about a child: 27 8.97%
Received preventive care: 294 100.00% Of above,3 or more consultations made: 17 62.96%
Diagnosed as needing dental treatment: 23 7.82% Consultations with parents about a child: 18 5.98%
23 100.00% Of above,3 or more consultations made: 15 83.33%
Received or are receiving treatment:
2. k tl% Individual Mental Health Assessments done: 15 4.98%
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n.:.....�.�..».:.::..::..:..................:»........ Referrals facilitated for Mental Health: 17 5.65%
Oral Health Screening during wey exam:well-baby 0 v:> e: ,» >k'f.�,.•,. :. ..; ;,. ,_:<.:<, :;%;::,,
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a{ /r ��•,�/� v,'lfl: P':: E ;'. »�L/.:fi^.�f�:Y.'ff::j.;t :>i/h<f::E
Professional dental exam: 0 »r:, `..:>xtv.n»�;,»>;: :,,,»..>m<.�w,.�:;>�n�,f.�s:'�J�.:•„`` ,�swr:,:x,;.,;<..,::.�_:::..»»s».a.,;;�.,.:».;..np>::�;»..�:f;..>
Referred for services(outside program): 2 0.66%
Received Mental Health services: 1 50.00%
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Pregnant Women with health insurance: 0 Enrolled during 1st trimester: 0
Pregnant Women without health insurance: 0 Enrolled during 2nd trimester: 0
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Enrolled during 3rd trimester: 0
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......... ..:_:. Medi cies 0
,:"y .; ,, 'tally!High Risk'pregaan '
Prenatal and postpartum health care: 0
Mental Health interventions: 0
Prenatal education on fetal development: 0 Received Dental Exams or Treatment: 0
Information on the benefits of breastfeeding: 0
Data as of:10/31/2006 Page 521 of 1446
Bead Start Program Information Report for the 2005-2006 Program Year
Family Information Report - Individual Program Level December 08,2006
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09CH0375-005
First BaptistHead Start
Address: First Baptist Head Start Telephone: (925)473-2000
2240 Gladstone Drive,Suite 5 Facsimile: (925)432-8196
Pittsburg,CA 94565-5126 program.Type: Head Start
Director: Mrs.Arika Spencer-Brown Enrollment Year Starts: 8115/2005
Enrollment Year Ends: 8/9/2006
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Total Number of Families: 284 Less than High School Graduate: 33 11.62%
High School Graduate or GED: 234 82.39%
Two Parent Families: 156 54.93% Some College,Vocational or Associate Deg 13 4.58%
Single Parent Families 128 45.07% Bachelors'or Advanced Degree: 4 1.41%
Unknown Family Type: 0 UnknowWData Not Available: 0
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Two Parent Families: Two Parent Families:
Both Parents employed: 41 26.28% Both Parents in Training/School: 2 1.28%
One Parent employed: 104 66.67% One Parent in Training/School: 9 5.77%
Both Parents not working: 11 7.05% Neither Parent in Training/School: 145 92.95%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
Single Parent Families: Single Parent Families:
Parent Employed: 126 98.44% Parent in Training/School: 18 14.06%
Parent not working: 2 1.56% Parent not in Training/School: 110 85.94%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
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Receiving TANF Benefits: 39 13.73% Families participating in a family goal
Receiving SSI Benefits: 4 1.41% setting process leading to an individualized
Receiving WIC Benefits: 114. 40.14% family partnership agreement: 282 99.30%
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Homeless Families Served: 1 0.35% Conducted regularly scheduled activities to
Acquired housing during the year, 1 100.00% involve fathers: Yes
Children whose fathers participated: 67 22.26%Q
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The number of families who received the following services during the operating period:
Emergency/offs intervention(addressing immediate need for food,clothing or shelter): 48 16.90%
Housing assistance(subsidies,utilities,repairs,etc.): 29 10.21%
Transportation assistance(subsidizing public transportation,etc.): 11 3.87%
Mental health services: 35 12.32%
English as a Second Language(ESL)training: 81 28,52%
Adult education(GED programs,college selection,etc.): 30 10.56%
Job training: 49 17.25%
Substance abuse prevention or treatment: 17 5,99%
Child abuse and neglect services: 15 5.28%
Domestic violence services: 8 2.82%
Child support assistance: 3 1.06%
Health education(including prenatal education): 2 0.70%
Assistance to families of incarcerated individuals: 3 1.06%
Parenting education: 280 98.59%
Marriage education services: 2 0.70%
Number of families receiving at least one of the services listed above: 284 100.00%
Page 522 of 1446 Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Profile Report - Individual Program Level December 08,2006
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09CH0375-200 Contra Costa Early Head Start
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Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
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Total Actual Enrollment: 354 ACF Funded Enrollment: 204
Children: 314 Funded From Other Sources: 0
Pregnant Women: 40
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Full Day Enrollment(5 Day): 157 Home Based: 33
Part Day Enrollment(5 Day): 14 . Combination: 0
Full Day Enrollment(4 Day): 0 Family Child Care: 0
Part Day Enrollment(4 Day): 0 Local Option: 0
Double Session Enrollment(5 Day): 0 Single Session Classes: 17
Double Session Enrollment(4 Day): 0 Double Session Classes: 0
Average Class Size: 8 Classroom Staff to Child Ratio: 1:2
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09CH0375-200 09Cff0375
Full Enrollment: 100.00% 99.98%
Classroom Teachers With An ECE or Related Degree: 86.36% 67.69%
Assistant Teachers With An ECE or Related Degree: 12.20% 10.40%
Home Visitors With An ECE or Related Degree: 0.00% 41.67%
Family Child Care Teachers With An ECE or Related Degree: 33.33%
Received Required Medical or Dental Treatment: 100.00% 68.45%
Children Diagnosed with a Disability: 14,94% 15.43%
Staff who are Current or Former Head Start Parents: 37.08% 26.76%
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09CH0375-200 09CH0375
Teachers'Average Salary(Associate Degree in ECE or Related Field) $34,598.00 $36,202.67
Teachers'Average Salary(Baccalaureate Degree in ECE or Related Field) $36,328.00 $38,626.67
Teachers'Average Salary(Graduate Degree in ECE or Related Field) $0.00 $38,785.00
Teachers'Average Salary(Child Development Associate Credential Only) $0.00 $33,697.00
Teacher Turnover Rate: 9.09% 6.15%
Families Needing Child Care Who Received Head Start Full Day Services: 100.00% 88.43%
Average Family Service Worker Caseload: 29.30 96.61
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PIR Received: 8/17/2006 PER Submission By: Web
Received On Time: Yes Number of Exceptions Noted: 0
Data as of: 10/31/2006 Page 523 of 1446
Head Start Program Information Report,for the 2005-2006 Program Year
Multi-Year Performance Indicators - Individual Program Level December 0&,2006
'
09CH0375-200
Dutra Costa Early Head
Start
Address: Contra Costa Earl Head Start
Y Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
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Performance Indicator: «««.,.«..««««.««�.«.««.««««.•«.«.«..«._......_«._««...«« s� 2003 2004 ' 2005 .2006«.
i
01. Children who received physical examinations: 87.42% ' 100.00% 70.53%
02. Children needing medical treatment: 1 13.64%i 14.61% 8.92% i
03. Children receiving medical treatment: 97.22% :' 93.75% 100.00%
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................... .
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04. Children completing dental exams: (Preschool Only) �
05. Children needing dental treatment: (Preschool Only) '
06. Children receiving dental treatment: (Preschool Only)
07. Children with up-to-date,or all possible,immunizations: 88.41% 119.630/to 82.78%
.........._......... _ ....._............,...........,,,..._.....................«..-,,,,,,,_--------------................................................................_............
.........................,..........,......................... _ �W....__.....a «.._._
08. Children enrolled in Medicaid,SCRIP,or Paid Health Insurance at EOY: ( 93.49% 83.84% 83.12%
..............«.
09. ChChildren m Medicaid aid medical treatment:
:
110. Classroom Staff to Child Ratio: 2
11.-Average Class Size: 10.47 11.13 8.29
12. Classroom teachers with a AA,BA or graduate degree in ECE or a related field : « 95.83% 84.21% 86.36%
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13. Teachers with an ECE related degree,CDA or State Certificate: 100.00% 1 84.21% 86.36%
............................«........................................«._................................................_.................,.............................................................................................................,.........................I........................ _ _ _ ......................,,.....<
14. Home visitors with ECE related or Human Dev. degree,or CDA: 100.00% 1 33.33%
15. Staff without ECE or related degree or CDA in CDA training: 5.88%1 0.00% 0.00%
16. Staff without ECE or related degree or CDA in ECE degree programs: 41.18% 5.56% 0.00%
17. Home based staff to chit ratio:d atio: 1 :6.50 1 :8.67 1 : 16.50
18. Children(and pregnant women in EHS)enrolled less than 45 days: ' 1.63% `• 23.85% 3.39% :
.........I....................................... .....................................................................................:.... .
1, 19. Timelyreplacement of children •�•••�•.•�••�
P 96.20% 75.00% 100.00%
20. Multiple year enrollment: 2410%1 54.88% 46.18%
21. Full enrollment: 99.18%154.41% 100.00%
22. Over Income Enrollment: 4.89%1 5.20% 3.39% 1
23. HS Children professionally diagnosed as having a disability: _ _«« 1 4.23%I 7.41% 114.94%
24. HS Children with a disability receiving special services: (Preschool Only) I
_.. ........................_...., « .«....... .., ._. ._ ._...._. ..._.__�....._......_ _. _... 5.94% 89._ _ __ ... _.._.
25. Families participating in a goal setting process leading to a FPA 96.41%z 908%
26.. Families receiving emergency/crisis assistance and/or education services: 64.54%; 38.38% 20.14%
27. Families receiving at least o_ne family se ice: > .: ;.; 37.64/
28.33%
128. Ratio of parent volunteers to total enrollment: 1 :0.66 1 :0.34 1 : 0,11 I
1.29. Ratio of parent staff to total staff: 1 :0.05 1 1 :0.15 1 :0.38 ::
.................................................................................................................................................................................................................................................................................................................................
....._....................;
30. Children(and pregnant women in EHS)who dropped out: 25.73°lo i 33.03% 23.45%
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31. Ratio of ACF funded enrollment to total funded enrollment. 1 : 1.00 1 : l.00 1 : 1.00 i
Note: Most Performance Indictors(relatting to children)exclude children enrolled for less than 45 days.
Page 524 of 1446 Data as of:10/31/2006`
Head Start Program Information Report for the 2005-2006 Program Year
Staff Qualifications Report - Individual Program Level December 08,2006
09CH0375-200 Contra Costa Early Head Start
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Address: Contra Costa Early Head Star Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 program 7)pe: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
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Yeas in
Education Level Position
3.a. Executive Director: Graduate degree I
3.b. Program Director: Graduate degree 8
4. Child Development and Education Manager: Baccalaureate degree 9
5. Health Services Manager: Baccalaureate degree 9
6. Family and Community Partnerships Manager: Baccalaureate degree 6
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9A1: Associate Degree(ECE/Related): 14 63.64% 9A2: Associate Degree(ECE/Related): 4 9.76%
9B1: Baccalaureate Degree(ECE/Related): 5 22.73% 9B2: Baccalaureate Degree(ECE/Related): 1 2.44%
9C1: Advanced Degree(ECE/Related): 0 9C2: Advanced Degree(ECE/Related): 0
9D1: CDA or State Equivalent: 0 9D2: CDA or State Equivalent: 15 36.59%
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training: 0
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9B3: Baccalaureate Degree(ECE/Related): 0 9B4: Baccalaureate Degree(ECE/Related): 0
90: Advanced Degree(ECE/Related): 0 9C4: Advanced Degree(ECE/Related): 0
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9A5: Associate Degree(ECE/Related): 5 35.71% 9A6: Associate Degree(ECE/Related): 0
9B5:1 Baccalaureate Degree(ECE/Related): 5 35.71% 9B6: Baccalaureate Degree(ECE/Related): 0
9C5: Advanced Degree(ECE/Related): 2 14.29% 9C6: Advanced Degree(ECE/Related): 1 100.00%
9D5: CDA or State Equivalent: 0 9D6: CDA or State Equivalent: 0
No Degree/Credential but in ECE Program: 0 No Degree/Credential but in ECE Program: 0
No Degree/Credential but in CDA Training: 0 No Degree/Credential but in CDA Training- 0
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23A: GID or High School Diploma: 0 23A: GED or High School Diploma: 0
23B: Related Associate Degree: 0 23B: Related Associate Degree: 0
23C: Related Baccalaureate Degree: 0 23C: Related Baccalaureate Degree: 9 64.29%
231): Related Graduate Degree: 0 23D: Related Graduate Degree: 5 35.71%
24:No Degree,in Degree/Credential Training: 0 24:No Degree,in Degree/Credential Training: 0
Data as of: 10/31/2006 Page 525 of 1446
Head Start Program Information Report for the 2005-2006 Program Year.
Enrollment Statistics Report - Individual Program Level December 08,2006
09CH0375-200 Contra Costa Early Head Start
Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/32005
Enrollment Year Ends: 6/302006
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Total Funded Enrollment: 204 Full Da 5 days per week): 157 76.96%
Part Day(5 days per week): 14 6.86%
ACF Funded Enrollment: 204 100.00%
Full Day(4 days per week): 0
Non ACF Funded(HS Eligible): 0
Part Day(4 days per week): 0
Non ACF Funded(Not HS Eligible): 0
Home Based: 33 16.18%
Combination Program: 0
Family Child Care: 0
Locally Designed Options: 0
Pregnant Women included above: 30 14.71%
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.. .................x.x...n.... , n.. ...... .., .n........,... ......,1n.v..... .,::...:.<:n;.y::s::,,.:.•nt. ...:::.'s.:n<... ;.:f:r.:
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Total Actual Enrollment: 354 Receipt of Public Assistance: 28 8.92%
Income Eligibility: 307 97.77%
Children: 314 88.70%
Over Income: 12 3.82%
Pregnant Women: 40 11.30%
Foster Children: 7 2.23%
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;
Dropped Out and Did Not Re-Enroll: 83 23.45% Less than 1 Year Old: 94 29.94%
Dropped-Out and Were Replaced: 83 23.45% 1 Year Old: 118 37.59%
Enrolled Less than 45 Days: 12 3.39% 2 Years Old: 102 32.48%
pK. x:.,.... : 3 Years Old: 0
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First Year: 169 53.82% 5 Years and Older: 0
Second Year: 145 46.18%
Three(or more)Years: 0 0.00%
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, n.:......»...;...n.>,. :. ,.: >.�......r ....... .... ...... . :., '.rtrYilhtr2ltY ::<:_. .. :Gt'...
Hispanic or Latino Origin: 189 53.39% English: 173 48.87%
Non Hispanic/Non Latino Origin: 165 46.61% Spanish: 152 42.94%
Central/South American and Meucan: 0
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Caribbean Lan
0
can a es:
American Indian/Alaska Native: 0 Middle Eastem/South Asian Languages: 7 1.98%
Asian: 20 5.65% East Asian languages 8 2.26%
Black or African American: 83 23.45% Native North American/Alaska Native: 0
Native Hawaiian/Pacific Islander: 4 1.13% Pacific Island Languages: 0
White: 28 7.91% European and Slavic Languages: 0
Bi-Racial or Multi-Racial: 25 7.06% African Languages: 5 1.41%
Other(See Comments): 6 1.69% Other Languages(See Comments): 0
Unspecified: 188 53.11% Unspecified: 9 2.54%
Page 526 of 1446 Data as of: 10/31/2006
Head Start Program Information Reportfor the 2005-2006 Program Year
Health Services Report - Individual Program Level December 08,2006
.a .,, ;£.�';i;:>r:......... .........»,.QCs>. .. .....,......................... .. ... .»...... , ....:...,......:.....�,.,... ...:...........�.,.......... .............. ...
09CH0375-200 Contra Costa Early Head Start
Address: Contra Costa Early Head Start Telephone: (925)646-5540
2425 Bisso Lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
...v,!.»,:.»:,:y.<..;„<.,x.•<•:o•+::.,» .. ,..:.»::v;::.,.::.vxH.Cc.».h:::::..:..::::...::!.,,.. '?a�::.; .:.N3.NM �!et;f.
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Total Actual Enrollment: 354 Total Funded Enrollment: 204
Children: 314 ACF Funded Enrollment: 204
Pregnant Women: 40 Funded From Other Sources: 0
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Children With Health Insurance: 261 83.12% Up to date on physical examinations: 213 67.83%
Medicaid/EPSDT: 192 73.56% Diagnosed as needing medical treatment: 19 8.92%
SCHEN 10 3.83% Received or are receiving medical treatment: 19 100.00%
• S edicaid: 0
Combined CHIP
State Funded Insurance: 0
Private health insurance: 59 22.61% Anemia: 6 1.91%
Other health insurance: 0 `spa• 1 0.32%
Hearing Difficulties: 2 0.64%
Children Without Health Insurance: 53 16.88% Overweight: 9 2.87%
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Vision Problems:
3
0.96%
With a source of continuous accessible care: 255 81.21% High Lead Levels: 0Diabetes: 0
Services through the Indian Health Service: 0
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Se ces throuaMi t Health Center: 0
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ti 203 64.65%
>'.'.. ;.• ;<< ;,:�z2 ,..v;,;>t; U to date on immunizations:2, P
With a source of continuous accessible care: 124 39.49% Received all possible immunizations: 47 14.97%
,ws•'d'N3•vv:s"cy >'+t:k.....,. vtxq^,..;v::pssnv,s„ .» ,> »Yv..,•.„'a»..».:::.v:...y:':.,.....n,e•W.,,„y„•ny "N"
,T...:1.t3J.2.♦t,l�.ls.�.�:.tc'�....:.t:.;�.,.£,Syft.?,3..'.`k,:.s:>..o.�.;..S7.i.i..1,.�....,�.Y,il ':,.M.i.l..ll.l.F..Y.:•.�.:rl/ w'::au»:s.s.:,::»:;>>,!.x.q?,sn.".v,.+"t.S:fk. � ,h.,;YLY„:A,i: i"M
sk.
..;..,,...,,.,.,»..k»...sc,:.....,.,,,,..:,.tN. � th� ..:.....v..::...t.......:.....:. ....»
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Completed oral health examination: 0 Consultations with staff about a child: 40 12.74%
Of above,3 or more consultations made: 40 100.00%
Received preventive care: . 0
Diagnosed as needing dental treatment: 0 Consultations with parents about a child: 35 11.15%
Received or are receiving treatment 0 Of above,3 or more consultations made: 35 100.00%
>#<
Individual Mental Health Assessmentsdone: 40 12.74%
P ut3nti l]e>ztatC er � s fJ>3 end tg tz3, tty rams �.».i . » Referrals facilitated for Mental Health: 35 11.15%
Oral Health Screeningduring well-baby exam: 62 19.75%
Professional dental exam. 97 30.89%
Referred for services(outside program): 5 1.59%
Received Mental Health services: 5 100.00%
�;•r..>n:.e.»>u;.:e;.,,..:m•. .:a;••ex,x;n.0 i ..rw.,.,,x:»y.;c kr.•,:;,..».,:v;»;.:2zx;;!e:»,•,m.£..>•;;:'c;;,i.>:5'.>a.»:».:,;..
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Pregnant Women with health insurance: 37 92.50% Enrolled during 1st trimester: 2 5.00%
Pregnant Women without health insurance: 3 7.50% Enrolled during 2nd trimester: 25 6250%
Enrolled during 3rd trimester: 13 32.50%
.H.
•' '"'�" `' Medically!High Risk'pregnancies: 26 65.00%
Prenatal and postpartum health care: 30 75.00%
Mental Health interventions:rventtons: 5 12.50% IDeri:
vrneir
Prenatal education on fetal development: 15 37.50% Received Dental Exams or Treatment: 30 75.00%
Information on the benefits of breastfeeding: 15 37.50%
Data as of: 10/31/2006 Page 527 of 1446
Head Start Program Information Report for the 2005-2006 Program Year
Family Information Report - Individual Program Level December 0s,2006
M
09CH0375-200 Contra Costa Early Head Start
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Address: Contra Costa Early Head Start Telephone: (925)646.5540
2425 Bisso lane,Suite 260 Facsimile: (925)646-5551
Concord,CA 94520-4860 Program Type: Early Head Start
Director: Dr.Patricia Stroh Enrollment Year Starts: 7/3/2005
Enrollment Year Ends: 6/30/2006
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Total Number of Families: 293 Less than High School Graduate: 162 55.29%
High School Graduate or GED: 70 23.89%
Two Parent Families: 60 20.48% Some College,Vocational or Associate Deg 56 19.11%
Single Parent Families 233 79.52% Bachelors'or Advanced Degree: 5
Unknown Family Type: 0 Unknown/Data Not Available: 0
xY:i) :,.rix,:�ii.;;;;t:{,�:�i�..><n.:: ;:»<tti..:,n:,a,{,:::^�,.:ln,..,,,�w<.),»:::,>.,.•»»
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Two Parent Families: Two Parent Families:
Both Parents employed: 8 13.33% Both Parents in Training/School: 0
One Parent employed: 35 58.33% One Parent in Training/School: 13 21.67%
Both Parents not working: 17 28.33% Neither Parent in Training/School: 47 78.33%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
Single Parent Families: Single Parent Families:
Parent Employed: 116 49.79% Parent in Training/School: 78 33.48%
Parent not working: 117 50.21% Parent not in Training/School: 155 66.52%
Unknown/Data Not Available: 0 Unknown/Data Not Available: 0
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Receiving TANF Benefits: 27 9.22% Families participating in a family goal
Receiving SSI Benefits: 3 1.02% setting process leading to an individualized
Receiving WIC Benefits: 201 68.60% family partnership agreement: 261 89.08%
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,........,.,,unv.::... .......)....:........,...n............:..«.1:»»::.was.,»,,.,.,a.»u+::n.....xia. .;a:,},,,.:a},naR.sr s'� Y�:S ",. ���^w^",•::,','r::tiwai��a:'ss::v�z::::::z`�...r;;w r:,.z. s�:.�z;:;��;
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Homeless Families Served: 8 2,73% Conducted regularly scheduled activities to
Acquired housing during the year: 0 involve fathers: Yes
Children whose fathers participated: 19 6.05%
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'{,: .::.... .M. :u,:>:#fi:,s••Yo:);,..„.,t::',,. .r , ,.r..;>nty....,.n...,: .:v.....:..:.::..... r., xS{?S.. :{:iXc{xf
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:.e.n..v...v.,.r:»..£...fn,..,........e..:....N..f','2..r..v. .,. n,s.,vn» ,.. .. .., .. . .a ... •:J`:.v.n..::..:.:.....::n... n.4.:...,'�,� :;`t'a'»� .:{h:v`. ln'�a''.:,:z'�.�,
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The number of families who received the following services during the operating period:
Emergency/crisis Intervention(addressing immediate need for food;clothing or shelter): 14 4.78%
Housing assistance(subsidies,utilities,repairs,etc.): 46 15.70%
Transportation assistance(subsidizing public transportation,etc.): 28 9.56%
Mental health services: 14 4.78%
English as a Second Language(ESL)training:. 15 5.12%
Adult education(GED programs,college selection,etc.): 45 15.36%
Job training: 29 990%
Substance abuse prevention or treatment: 3 1.02%
Child abuse and neglect services: 7 2.39%
Domestic violence services: 3 1.02%
Child support assistance: 7 2.39%
Health education(including prenatal education): 56 19.11%
Assistance to families of incarcerated individuals: 1 0.34%
Parenting education: 73 24.91%
Marriage education services: 3 1.02%
Number of families receiving at least one of the services listed above: 83 28.33%
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Page 528 of 1446 Data as of: 10/31/2006
9. RESOLUTION OF DISPUTES BETWEEN THE BOARD OF SUPERVISORS AND THE POLICY
COUNCIL(IMPASSE POLICY
a) Background
The Performance Standards require that Head Start grantees establish a policy and
necessary implementation procedures for the resolution of internal disputes between
the Board of Supervisors and the Policy Council.
b) Reference
Head Start Performance Standards, 45 CFR 1304.50(h)
C) Policy
It is the policy of Contra Costa County to resolve any disagreements between the
Board of Supervisors and the Head Start Policy Council fairly and expeditiously.
Whenever possible, disagreements will be resolved through processes of mediation
and conciliation, including discussion, compromise, and consensus-seeking between
parties, and, if necessary, professional mediation.
d) Administrative Procedure
■ Informal Resolution
■ The Chairpersons of the Board of Supervisors and the Policy Council will
monitor actions and decisions of each body as they relate to their
respective responsibilities. In the event that a conflict exists, they will
initiate informal discussions between representatives of the two bodies
and seek a mutually acceptable resolution.
■ Mediation
If informal resolution is not effective, the Chairpersons of the Board of Supervisors
and the Policy Council shall request that the Community Services Executive Director
identify qualified individuals who provide professional mediation services. The
Chairpersons will confer and mutually designate a professional mediator who will be
retained to mediate the disagreement. The mediator will use conciliation,
compromise and consensus-seeking between the two bodies. The mediation
process shall be non-binding.
10.RESOLUTION OF COMMUNITY COMPLAINTS
The Policy Council is generally responsible for (and has the legal and fiscal responsibility for
guiding/directing/carrying-out the establishment of) a method of hearing and resolving
community complaints about the Contra Costa County Community Services Department.
"Community complaint" is defined as any complaint from anyone other than staff.
a) Process for Solving Disputes/Complaints
A parent or community member may report a complaint to a program staff member of
the site involved, i.e. Site Supervisor, Teacher, Associate Teacher, or
Comprehensive Services. If the complaint comes in by phone, the staff member
documents that complaint. Complaints may come from sources other than the site,
i.e. Board of Supervisors. Anyone receiving a complaint will immediately contact a
program manager by phone with the following information:
■ Complaint in writing (progress note or Parent Participation Form)
• Information shared
■ Name of complainant
• Address of complainant
• Phone Number of complainant
■ Time and Place involved
This complaint conversation must be followed within 24 hours by a memo to the
Program Manager, who will notify an Assistant Director.
b) Response to Complaint
The Site Supervisor or designee will seek information and assistance from other
managers, and the parent or community member(s) involved in the complaint. The
Site Supervisor will make every attempt to resolve a complaint within 48 business
hours. If a meeting is required, the meeting will be conducted using Facilitative
Leadership Principles. Should the complaint be resolved at this meeting, the Site
Supervisor or designee will submit a memo to all key stakeholders in the complaint,
informing them of the solution or resolution.
If the complaint still isnot resolved to the parent's or community member's
satisfaction, the Site Supervisor or designee will seek instructions from the Assistant
Director on how to proceed.
If satisfactory resolution is not achieved, the Assistant Director will ask the Deputy
Director to review all documentation. If the complaint is then resolved, the Deputy
Director will send a memo to all involved, stating remedial actions to be taken by staff
and the time line for these actions.
If satisfactory resolution is still not achieved, the Deputy Director will request the
Executive Director to review all documentation. If the complaint is then resolved, the
Executive Director will send a memo to all involved, stating remedial actions to be
taken by staff and the time line for these actions.
Appendix A: Shared Governance Responsibilities
FUNCTION BOARD OF POLICY COUNCIL PROCEDURE
SUPERVISORS.
I PLANNING 1304.50(d)(1)(111)
(a)1304.50(d)(1)(iii) A&C C
• Annual planning calendar guides the
planning process and grant process
and is approved annually by the
Procedures for program planning in accordance with this Policy Council and the Head Start
Part and the requirements of 45 CFR 1305.3(this Director as the BOS designee.
regulation is binding on Policy Councils exclusively). • The BOS and Policy Council approve
the EHS/HS grant application which
includes the grant planning process.
(b)1304.50(d)(1)(iv) A&C C
The program's philosophy and long-and short-range • Approval of the EHS/HS grant
program goals and objectives(see 45 CFR 1304,51(a)and application includes program goals
45 CFR 1305.3 for additional requirements regarding and objectives.
program planning).
(c)1304.50(d)(1)(v) A&C C
• Determination of delegate is driven
The selection of delegate agencies and their service areas by the Community assessment and
(this regulation is binding on Policy Councils exclusively) any changes are recommended to
(see 45 CFR 1301.33 and 45 CFR 1305.3(a)for additional the BOS and Policy Council.
requirements about delegate agency and service area • The BOS approves the contract with
selection,respectively). the Delegate Agency,First Baptist
Church.
(d)1304.50(d)(1)(vii) A C
• Every three years,staff presents to
Criteria for defining recruitment,selection,and enrollment the BOS Human Services Committee
priorities in accordance with the requirements of 45 CFR and Policy Council the Community
Part 1305.
Assessment and any annual updates.
(e)1304.50(d)(1)(i) A&C C
• The BOS and Policy Council
All funding applications and amendments to funding approves any budgetary change or
applications for Early Head Start and Head Start,including program amendment to the funding
administrative services,prior to the submission of such application.
applications to the grantee(in the case of Policy Councils).
(f)1304.50(f) A C
• Program reimbursement policies
Policy Council,Policy Committee,and Parent Committee coincide with county reimbursement
reimbursement. Grantee and delegate agencies must policies and procedures. This
enable low income members to participate fully in their includes reimbursement for mileage,
group responsibilities by providing,if necessary,
reimbursements for reasonable expenses incurred by the childcare,and incidentals incurred
members. while traveling as a representative of
theagency.
(g)1304.50(d)(1)(viii) A C
The annual self-assessment of the grantee or delegate + The SOS and Policy Council approve
agency's progress in carrying out the programmatic and the annual program self-assessment
fiscal intent of its grant application,including planning or and Corrective action plan,all federal
other actions that may result from the review of the annual review corrective action plans,and all
audit and findings from the federal monitoring review(see audit findings and corrective actions,
45 CFR 1304.51(i)(1)for additional requirements about the
annual self-assessment), if applicable.
1
Appendix A: Shared Governance Responsibilities
FUNCTION BOARD OF POLICY COUNCIL
SUPERVISORS PROCEDURE
II GENERAL PROCEDURES 1304.50(D)(1)(VI)
(a)1304.50(d)(1)(vi) A&C C
•
The composition of the Policy Council or the Policy Policy Council composition changes
are recommended to the Policy
Committee and the procedures by which policy group laws committee and the Council b
members are chosen. Y
BOS for approval.
(b)1304.50(g)(1) A&C C
• Appendix A lists roles and
responsibilities of governing bodies
Grantee and delegate agencies must have written policies • Appendix A describes shared
that define roles and responsibilities of the governing body decision making.
members and that inform them of the management . Appendix A is included in the
procedures and functions necessary to implement a high program Policies and Procedures
quality program. which are approved by the Policy
Council and the Head Start Director
as the BOS designee.
(c)1304.50(d)(1)(ii) A&C C
Procedures describing how the governing body and the • See above
appropriate policy group will implement shared decision-
making.
(d)1304.50(h) A&C C
Internal dispute resolution. Each grantee and delegate • Impasse Policy was developed and
agency and Policy Council or Policy Committee jointly must approved by both Policy Council and
establish written procedures for resolving internal disputes, the BOS.Any changes to the policy
including impasse procedures,between the governing are recommended for approval to the
body and policy group. BOS and Policy Council.
(e)1304.50(d)(2)(v) B B
• Community complaint procedure was
Establish and maintain procedures for hearing and working developed and approved by both
Policy Council and the BOS.Any
with the grantee or delegate agency to resolve community es chap to the olio
complaints about the program. 9 policy are
recommended for approval to the
BOS and Policy Council.
(f)1304.50(g)(2) A N/A
• The BOS has developed standing
committees such as the Finance
Committee and the Internal Controls
Committee to safeguard federal
funds.
Grantee and delegate agencies must ensure that • County administrative bulletins and
appropriate internal controls are established and purchasing requirements drive the
implemented to safeguard federal funds in accordance with program administrative procedures.
45 CFR 1301.13. • Regular financial and program
reports are shared with the BOS
through the CAO.
• Regular internal audits are conducted
and completed through the county
system.
(g)1304.50(d)(1)(ix) A&C N/A
• An independent audit is conducted
The annual independent audit that must be conducted in annually and the audit report and
accordance with 45 CFR 1301.12. corrective action, if applicable,are
approved by BOS.
2
Appendix A: Shared Governance Responsibilities
FUNCTION BOARD OF SUPERVISORS POLICY COUNCIL PROCEDURE
III HUMAN RESOURCES MANAGEMENT 1304.50(DH1)(x)
(a)1304.50(d)(1)(x) A&C C
•
Program personnel policies and subsequent changes to Personnel policies are approved by
the BOS via contractual agreements
those policies,in accordance with 45 CFR 1 staff, , with Local One MOU.Changes to
including standards of conduct for program staff, � � 9
consultants,and volunteers the contract are conducted through
negotiations at the county level.
(b)1304.50(d)(1)(xi) A&C C
• Decisions to hire or terminate the
Decisions to hire or terminate the Early Head Start or Head Head Start Director are to be made
Start Director of the grantee agency. by the Board of Supervisors in
partnership with the Policy Council.
(c)1304.50(d)(1)(v) C C
•
Decisions to hire or terminate any person who works Decisions to hire or terminate staffare made by the Policy Council in
primarily for the Early Head Start or Head Start program of
the grantee agency. partnership with the Head Start
Director as the BOS designee.
KEY AND DEFINITIONS AS USED IN CHART
'When a grantee or delegate agency operates an Early Head Start Program only and not an Early Head Start and a Head Start program,these responsibilities apply to the Early
Head Start Director.
A. General Responsibility. The group with legal and fiscal responsibility that guides and oversees the carrying out of the functions described through the individual or group
given operating responsibility.
B. Operating Responsibility. The individual or group that is directly responsible for carrying out or performing the functions consistent with the general guidance and
oversight from the group holding general responsibility.
C. Must Approve or Disapprove. The group must be involved in the decision-making process prior to the point of seeking approval. If it does not approve,a proposal cannot
be adopted,or the proposed action taken,until agreement is reached between the disagreeing groups.
D. Determined locally. Management staff functions as determined by the local governing body and In accordance with all Head Start regulation.
3
County of Contra Costa
Community Services Department
Board Roles and Responsibilities to Assure Implementation
of a High-Quality Head Start/Early Head Start Program
and Description of Shared Governance Procedures
The following procedures outline how the Contra County Board of Supervisors will carry out its roles and
responsibilities in shared governance and how it will assure implementation of a high-quality program
consistent with 45 Code of Federal Regulations Part 1304.50(g)(1).
1. The Board recognizes its legal and financial responsibility for oversight of the Head Start&Early
Head Start grant including general responsibility and oversight for program planning, general
procedures, and human resources management as stipulated in Head Start Performance Standards
1304.50 Appendix A. This includes:
• Review and approval/disapproval of all HS/EHS grant applications, including the annual
planning calendar;
• Review and approval/disapproval of the Head Start planning procedure;
• Review of regular monthly budget status reports;
• Review and approval of annual audits;
• Review of Federal monitoring and internal monitoring reviews including the annual program
self-assessment and plans for corrections as needed;
• Regular training and orientation to the Head Start program and its requirements through oral
and written reports, like the annual Community Assessment report to the Board.
2. The Board shares governance responsibilities with the Head Start Policy Council as prescribed in
Part 13 04.5 0 Appendix A of the Head Start Performance Standards and provides for two-way
communication between the Board and Policy Council. Such procedures include the following:
• Written and oral information about the program and Board/Policy Council business
conducted that is shared between the two bodies and its designated committees;
• Program progress monthly reports shared and distributed to both the Board and the Policy
Council including their respective program committees including reports to the BOS Health
and Human Services Committee;
• Review and approval of the composition of the Policy Council and any changes as
appropriate;review and approval of those items required in 1304.50 Appendix A;
• Annual joint training and orientation(Board and Policy Council)about the Head Start
program, shared governance,and key goals,changes and challenges.
3. The Board ensures compliance with Federal laws and regulations, including the Head Start
Performance Standards and administrative regulations and includes ongoing program monitoring
and evaluation. At a minimum,the Board will remain informed and assure program oversight by
the following means:
• Review of periodic program progress reports;
• Review of regular budget status reports;
• Review of Federal monitoring and internal monitoring reviews that are conducted;
• Review of annual audits;
• Board orientation on Head Start requirements including joint trainings with the Head Start
Policy Council;
• Other special reviews or inquiries as the Board deems appropriate.
Governing Board Members
FY 2007 PRISM Protocol
"Ground to Cover"
Program Design &Management
1. What do Board members think being legally and fiscally responsible for the HS grant
means?
2. Have Board members been provided training or orientation on carrying out
responsibilities for shared governance effectively?
3. Can Board members describe and demonstrate how they exercise oversight and
accountability for the HS programs in terms of fiscal and program operations?
4. Can Board members describe some of the characteristics of a"high quality" EHS or HS
program?
5. Do written policies inform Board members of management procedures and functions
necessary to implement a high-quality program?
6. Do Board members receive program reports that can readily be interpreted for them to
ensure their program oversight function?
7. Has the Board established and implemented appropriate internal controls to safeguard
Federal funds?
8. How do Board members ensure that parents have the opportunity to be involved in shared
decision-making?
9. Do Board members provide, if necessary, reimbursements for reasonable expenses
incurred by policy groups and parent committees to participate fully in group
responsibilities?
10. How does the governing Board contribute to development, review, and
approval/disapproval of the following:
11. Can Board members describe a"link"to the policy council/committee?
12. How are Board members involved in the annual Self-Assessment or program
effectiveness and progress in meeting local HS program goals and implementing Federal
requirements?
I
13. How do Board members use the information from the Self-Assessment?
14. Can Board members describe the program's ongoing monitoring process?
15. Can Board members share examples of monitoring reports or results?
16. Do Board members receive financial status reports that advise them, control program
quality, and maintain program accountability?
Fiscal Management
17. Are Board members provided financial status reports that advise them and that control
program quality and maintain program accountability?
18. Are financial reports complete, accurate, and submitted on time? Is information
classified and summarized in a reasonable manner, neither too detailed nor too
condensed?
19. How are findings (developed through the audit, ongoing monitoring, or Self-Assessment
processes)related to fiscal issues communicated to Board members regularly?
20. Does the Board oversee the auditor's work?
21. Can Board members describe how it detects or is notified of noncompliance with Federal,
State, local, or Tribal fiscal regulations and requirements?
2
2007 Self-Assessment Timeline
Recruit parent volunteers November 2006
Designate team leaders/teams January 8, 2007
Team leader meeting January 22
Team leaders conduct training with team members January 23-
February 2
Conduct self-assessment February 5-9
Self-assessment report completed February 12
Corrective action completed February 16
and implementation begun
Self-assessment presented to Policy Council February 21
Self-assessment presented to BOS February 27
Corrective action implementation completed March 15
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