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Home My WebLink AboutMINUTES - 02062007 - C.39 ............ TO: BOARD OF SUPERVISORS – CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICESs COSTA Je coi DATE: FEBRUARY 6 2007 `�s---- ---'�' COUNTY rA ies't'r SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE FIVE VEHICLES FOR THE PUBLIC WORKS DEPARTMENT C— SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND.JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No5-60authorizing new revenue in Fleet Operations (0063) in the amount of $109,966 from accumulated depreciation and estimated salvage and appropriating it to purchase five replacement vehicles for the Public Works Department. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of five vehicles. The estimated purchase cost of$128,676 will be funded with accumulated depreciation ($104,916), estimated salvage ($5,050) and funds transferred from the Public Works Department ($18,710). BACKGROUND The Public Works Department is replacing five vehicles. All vehicles were part of the 2006/07 Vehicle Replacement Plan. CONTINUED ON ATTACHMENT: ---1ES SIGNATUR !/RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE --L--APPROVE _OTHER r SIGNATURE(S)1Q-1XN._'z'1""' 4�4—� ACTION OF BO R ON �!y ?� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT /1111/0 ne ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller Public Works Department ATTESTED H.CL7r �O JOHN CULLEN,CLJER500F THE B ARD OF SUPERVISORS AND COUNTY AD STRATOR BY DEPUTY G:\Admin\VehicleReplacementBoardOrders\SheriffDept\BrdOrdApprop.5Vehicles2-6-07.doc BE:BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY: TIC 27 ❑ BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL. SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 109,966.00 0990 6301 RESERVE FOR CONTINGENCIES 109,966.00 0990 6301 APPROPRIABLE NEW REVENUE 109,966.00 TOTALS: $109,966.00 $219,932.00 APPROVED EXPLANATION OF REQUEST AUDITOR CONTROLLER To appropriate accumulated depreciation and estimated By: �aAAIG AVOIA, Date: salvage from equipment#3622, 3625, 3628, 3631 & 5850 being replaced by the Public Works Department. All COUNTY AAMINISTRATOR vehicles were included on the FY06/07 Vehicle Replacement By: mlig Date: Plan. All vehicles except unit#5850 meet replacement policy guidelines with mileage over 100,000. Unit#5850 does not BOARD OF SUPERVISORS meet the mileage guideline but is thirteen years old and in YES: SUPERMSORS MOA UM, poor working condition. PIEPHO,BONA GLOVER NO: NONE J"WUR GM d to Ord of OW CA"Aft0ft Deputy Director General Services 1/23/2007 SIGNA URE � TITLE DATE By: DateFEB. 06• 00] (M 8134 Rev.2/88) APPROPRIATION ADJ. JOURNAL NO. APOO SOO CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 104,916.00 0005 9922 SALE OF EQUIPMENT 5,050.00 TOTALS: $109,966.00 $770,010 APPROVED EXPLANATION OF REQUEST AUDITOR--�COON�TROLLER To appropriate accumulated depreciation & ,AS By: W A41/00k Date: estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total COUN ADMINIST OR 3622 23,036 19050 249086 By: Dates/ 3625 229694 19000 239694 0 BOA OF;.. J 3628 229694 19000 239694 YES: tg�f g?&VILKEMA, 3631 239641 1,000 249641 PIEPHO,BONILLA,GLOVER 5850 12,851 1,000 13,851 NO: NONE Total 1049916 59050 1099966 dG�e rd of Deputy Director General Services 1/23/2007 SIGNATURE TITLE DATE REVENUE ADJ. By: Date: FEB. 06, 2007 JOURNAL NO. RAOO 500 (M 8134 Rev.2186) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Works Date: 9/13/2006 Authorized Signature: L&_A_0 Telephone: 3-2372 Printed Name: Wanda Quever 1. Reason and justification for vehicle request: meets county replacement policy 2. Funding Source: (Budget information will be used to prepare Board Order): 4543 Is an appropriation adjustment needed? ®Yes ❑ No Fiscal Officer: Name: Wanda Quever Telephone: 3-2372 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Explorer-sized SUV 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: do not work well in loose gravel, dirt and mud 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Ex Vehicle/Equipment Number: 3622 Odometer/Hours: 109324 J` 0 6. Reason purchase cannot wait until next budget cycle: exceeds mileage 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO Sign u e: 0 t— FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 4-9 6 O� 4ef� VCAJ f"tir Vehicle/Equipment: Make:ACQ ModeL4�lf'Year: Condition of vehicle and/or equipment and life expectancy: f:�"jr Accumulated DepreciatibZt-6-116 Estimated Salvage Value: �QL5Z Estimated Cost of Request: 3. Fleet Manager Signature: Date: lo i HA07 fleet request#3622.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Works 01 Date: 9/13/2006 Authorized Signature: Telephone: 3-2000 Printed Name: Wanda Quever 1. Reason and justification for vehicle request: meets county replacement policy 2. Funding Source: (Budget information will be used to prepare Board Order): 4543 Is an appropriation adjustment needed? ®Yes ❑ No Fiscal Officer: Name: Wanda Quever Telephone: 3-2372 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Explorer-sized SUV 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: do not work well in loose gravel, dirt and mud 5. If replacement, which vehicle or equipment is being replaced: Type: GMC Jimmy Vehicle/Equipment Number: 3625 Odometer/Hour c 102168 6. Reason purchase cannot wait until next budget cycle: vgtj l,ident 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO Sionature: 0. 4(9�� Q FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes �, No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 1)-7-1,-0 _ f (�_ SMC Mode �tW Year: 6 1 Vehicle/Equipment: Make: Y Condition of vehicle and/or.equipment and life expectancy: IW Accumulated Depreciation O Estimated Salvage Value00 Estimated Cost of Request: J0 ' 3. Fleet Manager Signature: Date: HA07 fleet request#3625.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Works Date: 9/13/2006 Authorized Signature: Telephone: 3-2000 Printed Name: Wanda Quever 1. Reason and justification for vehicle request: meets county replacement policy 2. Funding Source: (Budget information will be used to prepare Board Order): 4543 Is an appropriation adjustment needed? ®Yes ❑ No Fiscal Officer: Name: Wanda Quever Telephone: 3-2372 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Explorer-sized SUV 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: do not work well in loose gravel, dirt and mud 5. If replacement, which vehicle or equipment is being replaced: Type: GMC Jimm i Jf 3 Vehicle/Equipment Number: 3628 Odometer/Hours: 118496 6. Reason purchase cannot wait until next budget cycle: exceeds mileag 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO Syignat re: bq-zol n FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Uzi-C� ��STc'f� feNTLW Vehicle/Equipment: Make:6WL Model: �-!LYear: 97 Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation-2z 6T Estimated Salvage Value: 060 Estimated Cost of Request: 3. Fleet Manager Signature: Date: HA07 fleet request#3628.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Works Date: 9/13/2006 Authorized Signature: Telephone: 3-2372 Printed Name: Wanda Quever 1. Reason and justification for vehicle request: meets county replacement policy 2. Funding Source: (Budget information will be used to prepare Board Order): 4543 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 3-2372 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Explorer-sized SUV 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: do not work well in loose gravel, dirt and mud 5. If replacement, which vehicle or equipment is being replaced: Type: GMC Ji Vehicle/Equipment Number: 3631 Odometer/Hours: 125021 C 6. Reason purchase cannot wait until next budget cycle: exceeds mileage 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CGSignature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes K' No 2. If vehicle/equipment is for replacement, a inspection/evaluation to be completed by Fleet Manager: Date Inspected: "Z ' r < f eAJ�Y'�v Vehicle/Equipment: MakeH Model s"Utu ear: Condition of vehicle and/ol''equipment and life expectancy: er Accumulated Depreciatin- � Estimated Salvage Value: 4/000 Estimated Cost of Request: c, a 3 3. Fleet Manager Signature: _1,4 Date: HAA fleet request#3631.doc 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Works Date: 9/13/2006 Authorized Signature: Telephone: 3-2372 Printed Name: Wanda Quever 1. Reason and justification for vehicle request: meets county replacement policy 2. Funding Source: (Budget information will be used to prepare Board Order): 4544 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 3-2372 3. Description of vehicle or equipment requested (If applicable,'complete an accessories form): Full size cargo van 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: do not work well in loose gravel, dirt and mud 5. If replacement, which vehicle or equipment is being replaced: Type: 7;77�) Vehicle/Equipment Number: 5850 Odometer/Hours: 70775 6. Reason purchase cannot wait until next budget cycle: 13 years old 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO i rlatyre: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes �No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: -2) -o(s ip�) Vehicle/Equipment: Make:6'A Model ' Year: I-`'7 Condition of vehicle and/ r equipment and life expectancy: C_ Accumulated Depreciati n� Estimated Salvage Value. Estimated Cost of Request: 3. Fleet Manager Signature: Date: HA07 fleet request#5850.doc 12/12/01