HomeMy WebLinkAboutMINUTES - 02062007 - C.115 TO: BOARD OF SUPERVISORS SEL -21 Conira
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
In, = Costa
0.
DATE: April 3, 2007
S- cou- County
SUBJECT: APPROVE Amendment No. 1 to the Consulting Services Agreement with Bender
Engineering
Project No.: 4547-6A5056.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No.
1 with Bender Engineering, effective February 28, 2007, to increase the payment limit by $68,500
to a new payment limit of $760,646 to add ten more concurrent users licenses and provide annual
support for the additional licenses of the Maintenance Management System (MMS), Countywide.
(84% Local Road Funds, 16% Flood Control and Water Conservation District Funds) (All Districts)
ll. FISCAL IMPACT:
This contract amendment allows for an additional $68,000 above the previously approved
contract for $692,146, to be funded with Local Road Funds and Flood Control Water
Conservation District Funds.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
-------------------------••---------------------------------------------------------------------------------------------------------
OMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO ITTEE
APPROVE OTHER
SIGNATURE(S): r
ACTION OF BOVISORS
APPROVE AS RECOMMENDED OTHER
VOTE OF SUPE
—X UNANIMOUS(ABSENT fl::� )
AYES: --'NOES:
ABSENT:_ ABSTAIN: I hereby certify that this is a true and correct copy of an
action taken and entered on the minutes of the Board of
JY: Supervisors on the date shown.
Z:\Joe Y\Divsion Matters\Maintstar\Bender Engineering\2007\BO April 3 2007-Bender Board Order.doc
CONTACT:(Joe Yee 313-7002) 2
Orig.Div.:Public Works(Maintenance) ATTESTED: L % --�90
CC: County Administrator JOHN CULLEN, Cerk of the Board of Sulfervisors and
Purchasing
Auditor Controller County Administrator
PW Accounting
LA Consulting,Inc.
By Deputy
• L ` CGG�=z
SUBJECT: APPROVE Amendment No. 1 to the Consulting Services Agreement with Bender
Engineering
Project No.: 4547-6A5056.
DATE: April 3, 2007
PAGE 2
III. REASONS FOR RECOMMENDATION AND BACKGROUND:
The Department has successfully implemented the MMS to better plan its maintenance work on
an annual basis, prepare performance based budgets, track planned versus actual
accomplishment, provide real-time measurements of work, and make informed decisions about
what needs to be done. The Department sees a value to utilize a specific module of the Maintstar
software to track customer requests/inquiries and throughout the Department. In order to
accomplish this task, additional users' licenses are required.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Without the requested amendment, the Department will not be able to track customer requests
department wide with this software.
i
AMENDMENT NO. 1
CONSULTING SERVICES AGREEMENT
PROJECT NAME: Maintenance Management System
PROJECT NO.: 4547-6A5056
1. Parties:
Effective on February 28,2007,the County of Contra Costa,a political subdivision of the State of
California, hereinafter referred to as"County,"and Bender Engineering, hereinafter referred to as
"Contractor," mutually agree and promise as follows:
2. Purpose:
The parties desire to amend the agreement they entered into effective October 15,2002, entitled
"Contra Costa County Equipment, Software & Services Procurement Agreement," hereinafter
referred to as the "Agreement." The Agreement is for implementation of a Maintenance
Management software product countywide.
3. Amendment(s)to Agreement:
A. Exhibit B item (1) "Maintstar Software" "Wow '' )dules
is amended to add 10 more concurren.-
/
B. Exhibit B item (3)"Software Maintenanc /� f J sport
for the 10 additional concurrent users ( 't of
$19,000. �l
4. Remaining Provisions:
Except for the changes made by this Amendment,,s
full force and effect.
F
Amendm6nt No. 1
i Bender Engineering
Maintstar Maintenance Management System
April 3, 2007
5. Signatures:
These signatures attest the parties' agreement to this Amendment.
PUBLIC AGENCY CONSULTANT
By: Maurice M. Shiu By: Dimitry Poretsky
Public Works Director President
BY: By: Dimitry Poretsky
Secretary
Note to Consultant: For corporations, the contract must be signed by two officers. The first signature
must be that of the chairman of the board, president or vice-president;the second signature must be that
of the secretary, assistant secretary, chief financial officer or assistant treasure. (Civ. Code, Sec.1190
and Corps. Code, Sec. 313). The acknowledgement below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California, )
)ss.
County of �`��-)
On this date written below, before me,the undersigned Notary Public, personally appeared the person(g)
signing above for Consultant, personally known to me (or proved to me on the basis of satisfactory
evide e) to be the pne
whose named �1�=
su scribed to the within instrument and
acknowledged to me tha /t y executed the in s r/tKir authorized capacity) and
that byMi 4 .r/th0ir signo the instrument the perso or the entity upon behalf of which the
person acted, executed th instrument.
Witness m hand and official seal. KATHI CANNON m
Y � COMM...1511884 n
NOTARY EOORANGE
Dated: rV\vv�, �-a
oMy Tenn Eup,September 6,2=
[Notary's Seal]
NOTARY PUBLIC
APPROVED AS TO FORM:
SILVANO B.MARCHIESI
County Counsel
Z:Voe Y1Divsion Matters\Maintstar\Bender Engineering120071BO April 3 2007-Bender Contract Amend#1.doc