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TO: BOARD OF SUPERVISORS ` �'�`-_°�`'
FROM: LORI GENTLES, Assistant County Administrator- of ; , 's Costa
Director of Human Resources
CoDATE: July 11, 2006 s;9 -----`` unt3v(SUBJECT: P300 2 — �"
0076 Health Services Department
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution #20076 to CANCEL one Medical Records Administrator.
(unrepresented) position # 8647 and ADD one full-time Clerical Supervisor (represented) position for
the Richmond Health Clinic.
FISCAL IMPACT:
There-is no cost associated with this action as the cancellation of the Medical Records Administrator
position creates an estimated $9600 annual savings based on a salary only at step 1.
BACKGROUND:
The Health Services Department is requesting to cancel one Medical Records Administrator position
and add one Clerical Supervisor position for the Richmond Health Clinic.
The Health Services Medical Records unit has been unable to fill the vacant position of Medical
Records Administrator. Recruitment for the vacant position has produced few interested candidates
with the required certification from the American Health Information Management Association.
In the past, the Richmond Medical Records Unit continued operation with the assistance of a Clerical
Supervisor who performed various duties of the Medical Records Administrator to include supervision
of the medical records staff at the County Health Clinic. The additional full-time position will establish
stability within the unit and ensure the timely response to medical records request and records
maintenance.
CONSEQUENCE OF NEGATIVE ACTION:
Should this request not be granted, The Richmond Health Clinic will continue its operation under the
supervision of a clerical supervisor with divided responsibilities.
CONTINUED ON ATTACHMENT: L---- YES SIGNATURE:
1/ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):%yz-.',
ACTION OF BA ON ( APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY
OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE
X, UNANIMOUS(ABSENT
BOARD OF SUPERVISORS ON THE DATE SHOWN.
_ Yl(�Yl� )
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Shelley Pighin-75250
Clt Calloway 51738 t
Cc: Health Services ATTESTED
Human Resources JOHN B.CULLEN,CL RK OF THE BOARD OFSUPERVISORS
BY: DEPUTY
i�
CflNTRq COSTA COUNTY '�';:.'�.r - •
'i;ECEIVED
POSITION ADJUSTMENT REQUEST
MAY 3 0 2009 VER11 ® 7
.
OFFICE OF ° DATE
COUNTY ADMNISTRATOR ,
DEPARTMENT NOJ ' COPERS
DEPARTMENT: Health Services[Hospital& Clinics BUDGET UNIT NO. 0540 ORG NO. 6515/6516 AGENCY NO.A-18
ACTION REQUESTED Cancel one(1)40/40 FTE Medical Records'Administrator(VNHB)(unrepresented) Position#8647
(vacant)at salary level B85-1487($4477.02-5441.84)in Ore. 6516. Add one(1)40/40 FTE Clerical Supervisor(JWHF)
(represented)at salary level K6X-1290($3674.10-4691.98)to Ore.#6515.
PROPOSED EFFECTIVE DATE:
CLASSIFICATION QUESTIONNAIRE ATTACHED: YES❑ NO X Cost is within dept budget: Yes X No❑
TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ -0-
ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time):
TOTAL ANNUALCOST $ (9635.00)(salary only) NET COUNTY COST $ (9635.00)
TOTAL THIS FY $ (800.00) N.C.C.THIS FY $ (800.00)
SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Salary savings
DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUB TOC
USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR CO S. -
.{.- ate.%
(for)William. B. Walker, M.D.,Health Servicej:'Pirector
REVIEWED BY CAO AND RELEASED TO HUMAN 1EFMMES—REPARTMEN_T
a
EPUTY COUNTV ADMINISTRATOR ATE
HUMAN RESOURCES DEPARTMENT RECOMM DATION: DATE June 19 , 2006
CANCEL one (1) 40/40 Medical Records Administrator (VNHB - unrepresented) position
#8647 at salary level B85-1487; ADD one (1) 40/40 Clerical Supervisor
(JR17 - represented) position at salary level K6X-1290.
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basis/Exempt salary sched
Effective: Day following Board Action
❑ (date)
(for) DIRECTOR OF HUMAN RESOURCES
COUNTY ADMINISTRATOR RECOMMENDATION DATE:
�iApprove Recommendation of Director of Human Resources
((❑Disapprove Recommendation of Director of Human Resources r'
❑Other:
(for) 'COUNT ADMINISTRATOR
BOARD OF SUPERVISORS ACTION: John Cullen,Clerk of the Board of Supervisors/County Administrator
Adjustment APPROVF�D�DIISS�PROVED El
DATE: BY: V — -�o un
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION. Adjust class(es)/position(s)as follows:
IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE