Loading...
HomeMy WebLinkAboutMINUTES - 06062006 - C.25 �'`� CONTRA To: BOARD OF SUPERVISORS ° FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES -a:; s COSTA -- 04 DATE: JUNE 6, 2006 �o�K �y,4 COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE SIX VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER l SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5110 authorizing new revenue in Fleet Operations (0063) in the amount of $69,542 from accumulated depreciation and estimated salvage and appropriating it to purchase six vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of six vehicles. The estimated purchase cost of$109,759 will be funded with accumulated depreciation ($62,642), estimated salvage proceeds ($6,900) and funds to be transferred from The Office of Sheriff-Coroner ($40,217). BACKGROUND The Office of Sheriff-Coroner is replacing six vehicles. Five of the vehicles are sedans and have mileage over 90,000 miles. The sixth vehicle being replaced is a 19 year old converted ambulance used by the Emergency Services Support Unit to provide Mutual Aid to all of the law enforcement agencies within Contra Costa County. The replacement vehicle will contain an interoperable communications workstation allowing for the "patching" of radio frequencies in the field and mobile radios that are not available in other law enforcement vehicles within the County. These vehicles are not on the approved FY2005-06 Master List for Vehicle Replacement, but meet the Board established criteria for vehicle replacement. CONTINUED ON ATTACHMENT: &, YES SIGNAT g.E. q,;E 1 ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO OMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOA D O t/ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller Office of the Sheriff-Coroner ATTESTED JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY G:Admin\VehicleReplacementBoardOrders\SheriffDeptlBrdOrdReplace6VehiclesS-23-06.doc FM:BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 lul BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 69,542.00 0990 6301 RESERVE FOR CONTINGENCIES 69,542.00 0990 6301 APPROPRIABLE NEW REVENUE 69,542.00 TOTALS: $69,542.00 $139,084.00 APPROVED EXPLANATION OF REQUEST AUDITOR CONTROLLER �(p To appropriate accumulated depreciation and estimated B ,G� y: Y(/' Date: salvage from equipment vehicles being replaced by The ` _Office of the Sheriff. These vehicle were not included in the., COUNTY A NI OR FY2005/06 Fleet Vehicle Replacement Plan but meet By: Date: replacement policy guidelines. BOARD OF SUPERVISORS YES: SUI?EI11s1ISORS GIOIA,UIIXEMA, PIEPHQ DEMMER. A1D ACr2a. atoof Deputy Director General Services 5/9/2006 ` / a�G Q �S� ATURE TITLE DATE By: Date: y W (� (IA 8134 Rev.2/66) .. APPROPRIATION ADJ. JOURNAL NO. APOO CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING GET UNIT: GENERAL SERVICES BUD ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 62,642.00 0005 9922 SALE OF EQUIPMENT 6,900.00 TOTALS: $69,542.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITO�-CONTROLLER To appropriate accumulated depredation & By: _ Date: U'LID �4� estimated salvage on the following vehicles: Eq # Ace Depr Est Salvage Total COUNTY STRATOR 0425 11,826 1,500 13,326 By: 1/LVDate: 0446 10,643 19500 1.29143 BOARD OF SUPERVISORS 0476 8,496 19500 99996 YES: SUPE2029 199863 19200 21,063 SUPERVISORS GI©IA,UILKEMA, 2128 11,814 1,200 13,014 PlEPi10,OESAULNIER,GLOVER 542 Total 629642 69900 699 Ile : Nom fl, JOHNICUUMadolmeftdof Deputy Director General Services 5/9/2006 SIGNk.TURE TITLE DATE ' // REVENUE ADJ. By: ) ' Date:V�� U �(p JOURNAL NO. RAOO 51 10 (1,1 5134 Rev.2/86) (O 1— m p O O O O O O Q LO L() Lo U7 tt In E (fl (fl (9.(9 00 (O p T T (fl O CO O V d) 0) (A (A 0) 0) 0 0 0 0 0 0 m m m m m d CD CO 0 — r.O I- N CO LO r r O CA 0 M r M CO CO CO Iq r+ M N (() CO M Ln r 41 O) r N N Cl) (A CA Z N It r O) O CO O T 0 p y (n V 0 X . L N Ln co � W � L Lv co co co LnLnO � E O N N N N M Ln O m U N V NNN (LMrnv 0 ('7, Q ++ V zt d N N O c6 O = d r r r N N N O Q� r d O d ti IT ' O r O M Ln CO CO N N CLN '[f m (D r. V p . a) CO r M O O LO co CV Cn r (") 0) i r N r (O O L 41 O O O O O O O 000000 O .0 LC Lo Lo Ln N N 0) C) CO .2: T-: 1-7 r r: �7 (fl L m N N (0 O O N tY O a-ovtivv o � O c) Lo M co N U () 00 O 'T m 00 (D Q r O CO cr r N (LL m � •C Q Ln O (D m 00r-- U N V r N N •- U •� �. 't O r Lf) g W O O O N N V VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the Sh riff I n Date: 4/25/2006 Authorized Signature: � Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle meets criteria for replacement 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2512-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2006 Ford Taurus 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Taurus Vehicle/Equipment Number: 0425 Odometer/Hours: 90,754 6. Reason purchase cannot wait until next budget cycle: Vehicle has exceeded replacement criteria 7. CAO Release to GSD Fleet Man ent: ,Yes "' ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: $ - y_^ Qb Vehicle/Equipment:'Make: QW Model: �► Year: Q000 Condition of vehicle and/or equipment and life expectancy: VLV'-i L Cr1��F}" 4-r- C2 lAq Accumulated Depreciation: P,R2 Estimated Salvage Value: ysed Estimated Cost of Request: 1% 2 3. Fleet Manager Signature: h Date —�� A:\Vehicle Equipment and Request Form 12%12/01 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION /REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: Investigation BY Dale Morrison TITLE: Captain A. Request: Purchase new vehicle to replace veh. 0425 B. Justification: Vehicle 0425 has 90,754 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Denreeiation/Salvage/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $14,265.00 2006 Ford Taurus (2)Radio S0.00 use existing (3)Laptop/Modem $0.00 use existing (4) Emergency. Equip. $0.00 use existing (5)Other S0.00 Sub-Total $14,265.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($11,826.0 Depreciation (8) Credit-Salvage ($1,500.00 Salvage Total Funding Needed $939.00 Funding from Org. 2512-4953 Recommendation: Approval By: Sean Fawell Title: Lieutenant Date: April 25, 2006 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: By: . Title: Date: 4. UNDE ✓Approved Disapproved Signature Date: (A- —2,6 -0 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the heriff oDate: 3/21/2006 Authorized Signature: Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle exceeds mileage criteria for replacement. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage/Org.2549-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Taurus Sedan) 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range 5. If replacement, which vehicle or equipment is being replaced: Type: Chevrolet Malibu Vehicle/Equipment Number: 0446 Odometer/Hours: 90.266 6. Reason purchase cannot wait until next budget cycle: Critical nature of the Civil Unit mission requires immediate replacement. 7. CAO Release to GSD Fleet emenes ❑ No Date: t CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes JZ No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: L/ Vehicle/Equipment: Make: ,rev Model:/i4 uYear: voO Condition of vehicle and/or equipment and life expectancy: 1-1--xCee-DS " ;LC46-e- /Ze/'l-Ace-+'T � C?Z;`7 t'A' , Accumulated Depreciation:/b,0y3 Estimated Salvage Value: /5"vo Estimated Cost of Request' L1,26 3. Fleet Manager Signature: �� Date. Z, / 3-066, CAveh and equip request 12%12/01 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION /REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: Civil BY Elise Warren TITLE: Lieutenant A. Request: Purchase new vehicle to replace vehicle#0446. B. Justification: Vehicle#0446 has over 90,000 miles. Mileage exceeds criteria for replacement. C. Source and Amount of Funds Available: Depreciation/Salvage/Org.#2549-495 3 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report`s (1)Estimated Cost $14,262.00 New Ford Taurus (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 (4)Emergency.Equip. $0.00 (5)Other $0.00 Sub-Total $14,262.00 (6) Insurance Recovery $0.00 (7) Credit Depreciation ($10,643.0 (8) Credit-Salvage ($1,500.00 Total Funding Needed $2,119.00 Funding from Org. 2549-4953 Recommendation: Approval BY: Elise Warren `&jj Title: Lieutenant Date: arch 21, 2006 Reviewed and Initialed - Commander Captain ! 3. ADMINISTRATION-FISCAL OFFICER ✓ Recommended Not Recommended Comments: BY Title: S �/.. Date: 4. UNDERS SRIF proved _ Disapproved Signature: ° VEHICLE AND EQUIPMENT REQUEST FORM r` (See Instruction Sheet) Department : Office of tlie theriff Date: 3/21/2006 Authorized Signature: Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle exceeds mileage criteria for replacement. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage/Org.2549-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Taurus Sedan) 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Taurus Vehicle/Equipment Number: 0476 Odometer/Hours: 91,451 6. Reason purchase cannot wait until next budget cycle: Critical nature of the Civil Unit mission requires immediate replacement. 7. CAO Release to GSD Fleet Manaemtnt: Yes No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes F-7 No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: q - 1 -c,6 Vehicle/Equipment: Make: fa2O Model: Year: _?or->l Condition of vehicle and/or equipment and life expectancy: V&)►.`6Lc Accumulated Depreciation: Y ))),,, Estimated Salvage Value: /Soo Estimated Cost of Request: G5 3. Fleet Manager Signature: Date: —/3 CAveh and equip request 12/12/01 OFFICE OF THE SHERIFF 4 1°" FLEET EQUIPMENT ACQUISITION/ REPLACEMENT REQUEST 1 VEHICLES-BOATS-OTHER 1. DIVISION: Civil BY Elise Warren TITLE: Lieutenant A. Request: Purchase new vehicle to replace vehicle#0476. B.Justification: Vehicle#0476 has over 90,000 miles. Mileage exceeds criteria for replacement. C. Source and Amount of Funds Available: Depreciation/Salvage/Org. 2549-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $14,262.00 New Ford Taurus (2)Radio $0.00 use existing (3)Laptop/Modem 50.00 (4)Emergency. Equip. $0.00 (5)Other $0.00 Sub-Total $14,262.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($8,495.00 (8) Credit-Salvage ($1,500.00 Total Funding Needed $4,267.00 Funding from Org. 2549-4953 Recommendation: Approval BY: Elise Warren �1'v Title: Lieuten nt Date arch 21, 2006 Reviewed and Initialed - Commander - Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended _ Not Recommended Comments: BY: f Title: Date: 4� 3� 4. UNDE HERIF `Approved Disapproved Allw Signature: VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the briff� Date: 4/25/2006 Authorized Signature: ' v-\ Telephone: 335-1512 Printed Nam ie: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle meets criteria for replacement 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2512-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2006 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2029 Odometer/Hours: 90,343 6. Reason purchase cannot wait until next budget cycle: Vehicle has exceeded replacement criteria 7. CAO Release to GSD Fleet M a ment: e ❑ No Date: `7 y-7 kj CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? F-1Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: .S'A." 'D le Vehicle/Equipment: Make: fio Model:(3kw&y,LYear: 'AoQO Condition of vehicle and/or equipment and life expectancy: VL�i►�-�` L-fc{el� uZ A- .�'•.�' r+�l o caw►+✓a- Accumulated Depreciation:li 64 +F-stimated Salvage Value: t atoo Estimated Cost of Request: 22, 14,sg' 3. Fleet Manager Signature: Date: AAVehicle Equiptnont and Request Form 12/12/01 V', L �• OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION. Patrol BY Jon Cox TITLE: Captain A. Request: Purchase new patrol vehicle to replace veh. #2029 B.Justification: Vehicle 2029 has 90,343 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Denreciation/Salvage/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,352.00 2006 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency.Equip. S0.00 use existing (5)Other $0.00 Sub-Total $22,352.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($19,863.0 Depreciation (8) Credit-Salvage ($1,200.00 Salvage Total Funding Needed $1,289.00 Funding from Org. 2512-4953 Recommendation: Approval By: Sean Fawell Title: Lie Date: A fl'25, 2006 Reviewed and Initialed - ommander Captain AL— 3. ADMINISTRATION-FISCAL OFFICER Pecornmended Not Recommended Comments: By: Tit l Date: 4. UNDER IF '� Approved Disapproved Signature. Date: .2� —OFFb r . VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the eriff Date: 3/1/2006 Authorized Signature: Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Vehicle meets criteria for replacement 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2512-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2006 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? F-1Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2128 Odometer/Hours: 90,194 6. Reason purchase cannot wait until next budget cycle: Vehicle has exceeded replacement criteria 7. CAO Release to GSD Fleetana ent: "'Wels ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes 9 No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 31�9/0� Vehicle/Equipment: Make: fo,zy Model: 'CYear: .2oo) Condition of vehicle and/or equipment and life expectancy: veN•'t-Le- i'5 13eyo.��� Accumulated Depreciation: /1 3 -Estimated Salvage Value: 12vv Estimated Cost of Request: �T S , 3. Fleet Manager Signature: �%`L— Date: oG A:\Vehicle Equipment and Request Form 12/12/01 • OFFICE OF THE SHERIFF }, FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY Jon Cox TITLE: Captain A. Request: Purchase new patrol vehicle to replace veh.#2128 B. Justification: Vehicle#2128 has 90,194 miles which exceeds criteria for vehicle replacement. C. Source and Amount of Funds Available: Salvage/Denreciation/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,348.00 2006 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency. Equip. $0.00 use existing (5)Other $0.00 Sub-Total $22,348.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($11,813.0 Depreciation (8) Credit-Salvage ($1,200.00 Salvage Value Total Funding Needed $9,335.00 Funds from Org. 2512-4953 Recommendation: Approval By: Sean Fawel Title: Lieutenant Date: M . ch 1, 2006 Reviewed and Initialed- Commander 3. ADMINISTRATION-FISCAL OFFI R Reco ended Not Recommended Comments: By: // Title: Date: ?2& 4. UNDER RIFF proved Disapproved Signature: ate: �� } VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of t4e eriff owl Date: 5/2/2006 Authorized Signature: Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: Reason for replacement of vehicle is due to unreliability 2. and excessive maintenance costs. 3. Funding Source: (Budget information will be used to prepare Board Order): Org. 3621 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer' Name: Wanda Quever Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Used 2004 Ford E 350 with 14 ft. box carpo area 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 1987 Ford E-350 converted ambulance. Vehicle/Equipment Number: 4517 Odometer/Hours: 80,889 6. Reason purchase cannot wait until next budget cycle: Vehicle is a mandatory Emergency Response vehicle. 7. CAO Release to GSD Fleet M gement: Yes ❑ No Date: CAO Signature: I FOR GSD FLEET MANAGEMENT'S USE FKA 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: S— '-1 O6 v4:AL r-Lf t�s'�' f-xLkZD AL. V�)vx. ` 0 p T�,�11►°�' Vi�.ic,�C_ r� Vehicle/Equipment: Make:r[� Model: Jam, 35p Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: —C�, Estimated Salvage Value: Estimated Cost of Request: to 3. Fleet Manager Signature: A:\Vehicle Equipment and Request Form 12/12/01 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION /REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION: E.S.D. BY Kevin Ryan TITLE: Captain A. Request: Purchase used Ford E 350 w/14ft. Box to replace veh. #4517. B.Justification: Maintenance and repair costs for vehicle 94517 for the last year exceed value of vehicle. ( Vendor for used Ford E 350 is Budget Car Sales & Leasing) C. Source and Amount of Funds Available: Org. 3621 2. TECHNICAL SERVICES DIVISION A. Fleet Coordinators Re ort (1)Estimated Cost $20,958.97 Used 2004 Ford E 350 (2)Radio $0.00 use existing (3) Laptop/Modem $0.00 N/A (4)Emergency. Equip. $0.00 use existing (5)Other 50.00 Sub-Total $20,958.97 (6) Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage $0.00 .Total Funding Needed $20,958.97 Funding from Org. 3621 Recommendation: Approval By Elise Warren Title: Lieutenant Date: May 2, 2006 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: BY Title Date: 01 rTri /,/Aj,// _4�t�a 4. UNDERIFF Approved Disapproved Signature: �)v'� Date: �—� OFFICE OF THE SHERIFF '°"'' r COY warren E. Rupf Contra Costa County ��` r��` Sheriff Emergency Services Division 50 Glacier Drive Martinez,California 94553 •'VQST, Obie Anderson (925)646-4461 L-- �- Undersheriff Date: April 25, 2006 To: Jeff Hebei, Lieutenant 6� Emergency Services Division From: Eric Christensen, Sergeant Emergency Services Suppo Unit Subject: Request for Vehicle Replacement (4517) The Emergency Services Support Unit (ESSU) provides support to the Law Enforcement Operations of the Office of the Sheriff and through Mutual Aid to all of the law enforcement agencies within Contra Costa County. One resource that is provided through the unit is radio support. This support is managed through the Director of the Sheriffs Communications System and the Sheriffs ARC Team. During past large-scale events, these resources have proved to be an invaluable resource to the units in the field. Currently, the foundation of the County's Law Enforcement Interoperable Communications System is based within the confines of Sheriffs Vehicle 4517, a 1987 converted ford ambulance. The vehicle has proven to be a good platform for this purpose and has served well in this role. However, the vehicle has become a maintenance nightmare and is in desperate need of replacement. Currently, the vehicle will not start and has not started reliably for the past twelve months. Although I have jump started, charged, towed and pushed the vehicle to GSD on several occasions, the problems with the vehicle continue. Because of the age and mileage of the vehicle, each of the parts of the vehicle are failing. These failures have resulted in a long list of service fees for replacement of carburetors, radiators, and other significant parts of the vehicle. In the past two years, records indicate more than $ 9,000.00 in service has been completed on the vehicle. The failure of the vehicle is not based upon the quality of the service from GSD, it rather relates to the age and condition of the vehicle. This is an important vehicle for the ESSU and the Office of the Sheriff. This vehicle contains the interoperable communications workstation that allows the "patching" of radio frequencies in the field. The vehicle contains a series of mobile radios that are not available in other law enforcement vehicles within the County. This vehicle is a significant part of our response to emergencies within and outside of Contra Costa County and needs immediate replacement. Because of the need for interoperable communications platforms, this vehicle replacement cannot wait until the next budget cycle. As you directed, I have solicited bids for a replacement vehicle. In speaking with all parties who will work with the vehicle, all agree that a moving van will be the best platform, allowing for the equipment to be installed and operated in the rear of the vehicle. The E350 Ford powerplant provide a reliable engine and platform for the vehicle. HONOR COURAGE COMMITMENT LEADERSHIP TEAMWORK