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Home My WebLink AboutMINUTES - 06272006 - C.45 TO: BOARD OF SUPERVISORS �'s L'°� Contra C FROM: MAURICE M. SHNosta, PUBLIC WORKS DIRECTOR o�,_ ae,,;,�ar:, ,�' ,� C • DATE: June 27, 2006 ,COsr'4 Cd_u o U n t 1 SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Honda Landscape & Maintenance, Inc. effective July 1, 2006 to increase the payment limit by$23,880 to a new payment limit of$88,380 and extend the term from July 1,2006 to June 30, 2007 for the provision of landscape and grounds maintenance services for the Lighting and Landscaping Assessment District (LL-2), Zone 38, Rodeo area. (Zone 38 funds) (District II) Project No.: 7805-6X5524 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Honda Landscape &Maintenance, Inc. effective July 1, 2006 to increase the payment limit by$23,880 to a new payment limit of$88,380 and extend the term from July 1, 2006 to June 30, 2007 for the provision of landscape and grounds maintenance services for the Lighting and Landscaping Assessment District(LL-2),Zone 38,Rodeo area. FISCAL IMPACT: There is no impact to County General Funds. Contract costs are paid through the Lighting and Landscaping Assessment District (LL-2), Zone 38 (100%). Continued on Attachment: X SIGNATURE: i�4ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE i/,41`ROVE OTHER SIGNATURE(S): )�&/14--1 ACTION OF BOA 'ON Cjn t fo APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT r)UrQ ) AYES: NOES: I hereby certify that this is a true and correct copy of an action ABSENT: ABSTAIN: taken and entered on the minutes of the Board of Supervisors on the date shown. MF:sj G:\SpDist\Board Orders\2006-Board Orders\ 06-27-06 BO Honda Landscape&Maintenance,Inc. ATTESTED: Orig.Div:Public Works(Special Districts) Contact: Margaret Fong(313-2005) JOHN CULLEN,Clerk of the Board of Supervisors and County cc: County Administrator Administrator County Counsel Assessor Auditor-Controller By Deputy SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Honda Landscape & Maintenance, Inc. effective July 1, 2006 to increase the payment limit by$23,880 to a new payment limit of$88,380 and extend the term from July 1,2006 to June 30, 2007 for the provision of landscape and grounds maintenance services for the Lighting and Landscaping Assessment District (LL-2), Zone 38, Rodeo area. (Zone 38 funds) (District II) Project No.: 7805-6X5524 DATE: June 27, 2006 PAGE: 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: Honda Landscape&Maintenance,Inc.provides landscape and grounds maintenance services for the Lighting and Landscaping Assessment District (LL-2), Zone 38, Rodeo area. These services include maintenance of Parker Avenue trees, signboard areas, Lefty Gomez Ballfield Complex and Playground, and Rodeo Creek Trail. In consideration for additional services that were not anticipated at the time of the initial agreement,the payment limit is being increased. CONSEQUENCES OF NEGATIVE ACTION: Without Board approval,the additional landscape and grounds maintenance cannot be implemented for the Lighting and Landscaping Assessment District (LL-2), Zone 38. FOR CILE R.K. -- OF -. BOARD (1 N4'Y S H.A R.:F') for the 6.-27--06 beard hiding 9s THESE DOCUMEN'I,S SHC)ULD BE ATTACHED TO THE ORIGINAL (*�(:) PY OFTHI APPROPRIATE BOARD ORf:pER/RE S OL " APPROPRIATE (note: the agenda item number on the yellow "stickie" is the number that was assigned it on the original version of the agenda... but it mi ay have c;ha.jiged) ---.-...-_._.-.-_._.._. ITEM NO. C.14 CSA amendment W/Urban Creek _Council C.45 Contract anie�r c:tr�_en_t_vwiHonda Landscape — Joellen Waters I Public Works Lep L . 313-2339 i GAAdminIAGENDMPW Agn\Boarc Order F(vrrv;Vnsc 4177-Emy copies no sig.doc Contra Costa County CONTRACT AMENDMENT/ Number Standard Form L-9 EXTENSION AGREEMENT Fund/Org# 7805 Revised 2002 (Purchase of Services - Long Form) Account# Other# 6x5524 1. Identification of Contract to be Amended. Number: Effective Date: June 14, 2004 Department: Public Works Department Subject: Landscape and Grounds Maintenance in Lighting and Landscaping Assessment District (LL-2), Zone 38, Rodeo 2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Honda Landscape &Maintenance, Inc. Capacity: Corporation Address: PO Box 1174, El Cerrito, CA 94530 3. Amendment Date. The effective date of this Amendment/Extension Agreement is July 1, 2006. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from July 1, 2006 to June 30, 2007, unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by$23,880.00, from $64,500.00 to a new total Contract Payment Limit of$88,380.00. 7. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors By By Chairman/Desi ee Deputy CONTRACTOR Name of business entity Name of business entity y By,,,- (Signature of i dividual or officer) (Signature of individual or officer) G� D L (Print name and title B, if applicable) (Print name and title A, if applicable) Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers.Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form 1,2. Contra Costa County APPROVALS/ACKNOWLEDGMENT Number Standard Form L-2 (Purchase of Services - Long Form) Revised 2002 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: By: 7L esignee Deputy APPROVED: COUNTY ADMINISTRATOR By: Designee ACKNOWLEDGMENT STATE OF CALIFORNIA ) ss. COUNTY OF CONTRA COSTA. ) On gam- 7r-1 j ZOOli , before me, E lee4 �7D Yl insert name and title of the officer), personally appeared G2,50 proved to me on the basis of satisfactory evidence) to be theperson(s) whose name(s)'O re ubscribed to the within instrument and acknowledged to me that lie/sp the executed the same in�U/l e the' authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS MY HAND AND OFFICIAL SEAL. _ C ,>►�N Nok"ftft•Cal mft CoMro Coco Cm* Nh CQ"-F*kft Ncv 8.X097 Signature ACKNOWLEDGMENT(by Corporation,Partnership,or Individual) (Civil Code§1189) TA ( Porro 1 of 1) Amendment Specifications In consideration for a payment increase by $23,880.00, from $64,500.00 to a new total contract payment limit of $88,380.00, Contractor shall provide additional services for the provision of landscape and grounds maintenance services in the Lighting and Landscaping Assessment District (LL-2), Zone 38 in Rodeo. 1) Continue to maintain the Parker Avenue Trees, Sign Board Areas, Lefty Gomez Ballfield Complex and Playground, and Rodeo Creek Trail from July 1, 2006 to June 30, 2007. 2) Make suggestions on improvements to the landscape and grounds maintenance services. 3) Coordinate with Public Works for site visit every 4 months. 4) Document repairs and damages. 5) Be available for emergency services.