HomeMy WebLinkAboutMINUTES - 06272006 - C.4 CTO: BOARD OF SUPERVISORS �`'= � Contra
FROM: MAURICE M. SHN, PUBLIC WORKS DIRECTOR ;
Costa
DATE: June 27, 2006
- '" County
S�'`t COU13�
SUBJECT: ADOPT Negative Declaration by the California Department of Transportation (CALTRANS), District
4 and the Federal Highway Administration (FHWA) for State Route 4 (East) Widening Project
Loveridge Road to State Route 160, and APPROVE Agreement 208 with CCTA—Somersville to SR
160. Project No. 4660-6X [SCH2O04092135]
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
ADOPT the previously approved joint Negative Declaration by the California Department of Transportation
(CALTRANS), District 4 and the Federal Highway Administration (FHWA) to address necessary real
property transactions associated with the State Route 4 (East) Widening Project Loveridge Road to State
Route 160(Project# 1407), in compliance with the California Environmental Quality Act(the custodian of
which is the Public Works Department located at 255 Glacier Drive, Martinez);
APPROVE Contract No. 208 to provide right of way services by the County Real Property Division to the
Contra Costa Transportation Authority(CCTA) for the State Route 4 East Widening Project—Somersville
Road to State Route 160,in the amount not to exceed$1,425,000,effective June 1,2006 until terminated by
either party, and AUTHORIZE the Chair,Board of Supervisors,to execute the Agreement on behalf of the
County;
DIRECT the Director of Community Development to fi1e:allotice Determination; and
CONTINUED ON ATTACHMENT: ❑x SIGNAT
IP
RECOMMENDATION OF COUNTY ADMINISTRATOR RE*OMM DATION OF BOARD COMMITTEE
✓^APPROVE OTHER
F
SIGNATURE(S): / /�
ACTION OF BOAR O v«»� �� O�i�'v6 APPROVED AS RECOMMENDED OTHER
VOTE OF UPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON
UNANIMOUS(ABSENT �J 7'��� ) MINUTES OF THE BOARD OF SUPERVISORS ON THE
AYES: NOES: DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Karen Laws(925)313-2228
G:\Rea1Prop\2006-Files\BOs&Res 06\130 CCTA Contract 208 06-27-06.doc ATTESTED
KL:Iad
JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS
cc: County Administrator
P. W. Accounting—Carl Reynolds
T.Torres—Eng. Svcs.
BY: 'DEPUTY
j,
SUBJECT: ADOPT Negative Declaration by the California Department of Transportation (CALTRANS),
District 4 and the Federal Highway Administration (FHWA) for State Route 4 (East) Widening
Project Loveridge Road to State Route 160, and APPROVE Agreement 208 with CCTA—
Somersville to SR 160. Project No. 4660-6X [SCH2004092135]
DATE: June 27, 2006
PAGE: 2 of 2
Recommended Action (Cont.):
AUTHORIZE the Public Works Director to arrange for payment of a$25 fee to Community Development
for processing, and a $25 fee to the County Clerk for filing the Notice of Determination.
II. Fiscal Impact:
CCTA will pay the actual costs for Real Property staff right of way services.
III. Background and Reasons for Recommendations:
CCTA requires a variety of right of way services but has no right of way staff and has contracted with the
County for these services. The Real Property staff will perform various right of way services,including but
not limited to appraisal, negations, relocation and supervision of independent contractors.
IV. Consequences of Negative Action:
CCTA would not be able to contract for the County's right of way services.
r
CALIFORNIA ENVIRONMENTAL QUALITY ACT
NOTICE OF DETERMINATION
CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
651 PINE STREET 4TH FLOOR NORTH WING MARTINEZ, CALIFORNIA 94553-0095
Telephone: (925)313-2176 Contact Person: Trina Torres, Environmental Assistant
Project Description, Common Name (if any) and Location: State Route 4 (East) Widening Project:
Loveridge Road to State Route 160,SCH#2004092135. On August 26, 2004, the California Department of
Transportation (Caltrans), District 4 and the Federal Highway Administration (FHWA) prepared a joint
Negative Declaration / Initial Study/ Environmental Assessment for the State Route 4 (East) Widening
Project, Loveridge Road to State Route 160 (SR160). On August 2, 2005, Caltrans approved the
Negative Declaration. The Contra Costa County Board of Supervisors intends to adopt Caltrans'
previously approved Negative Declaration to address necessary real property transactions in support of
the State Route 4 (East) Widening, Loveridge Road to State Route 160 project. The real property
transactions will be conducted by Contra Costa County (County) in cooperation with Contra Costa
Transportation Authority (CCTA) and Caltrans. The project is located in East Contra Costa County,
Pittsburg /Antioch areas.
Pursuant to the provisions of the California Environmental Quality Act:
❑ An Environmental Impact Report was prepared and certified (SCH# )
❑ The Project was encompassed by an Environmental Impact Report previously prepared for (SCH # ).
® A Negative Declaration was adopted by the California Department of Transportation (Caltrans), in August 2005.
Copies of the record of project approval and the Negative Declaration or the final EIR may be examined at the office of the
Contra Costa County Public Works Department.
® The Project will not have a significant environmental effect.
❑ The Project will have a significant environmental effect.
® Mitigation measures were made a condition of approval of the project.
❑ A statement of overriding considerations was adopted.
❑ Findings were adopted pursuant to Section 15091 of the State CEQA Guidelines.
❑ A mitigation reporting or monitoring plan was adopted for this project.
Date: By:
Community Development Department Representative
AFFIDAVIT OF FILING AND POSTING
I declare that on I received and posted this notice as required by California
Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date.
Signature Title
Applicant: Department of Fish and Game Fees Due
Public Works Department ❑ EIR-$850 Total Due: $$50.00
255 Glacier Drive ❑ Neg. Dec.-$1,250 Total Paid $
Martinez, CA 94553 ❑ DeMinimis Findings-$0
Attn: Trina Torres ® County Clerk-$50 Receipt#:
G:\GrpData\EngSvc\ENVIRO\RealProp\SR4 Widening(Loveridge to SR160)-Adopt ND\CEQA\NOD.doc
CALIFORNIA ENVIRONMENTAL QUALITY ACT
NOTICE OF DETERMINATION
CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
651 PINE STREET 4TH FLOOR NORTH WING MARTINEZ, CALIFORNIA 94553-0095
Telephone: (925)313-2176 Contact Person: Trina Torres, Environmental Assistant
Project Description, Common Name (if any) and Location: State Route 4 (East) Widening Project:
Loveridge Road to State Route 160,SCH#2004092135. On August 26, 2004, the California Department of
Transportation (Caltrans), District 4 and the Federal Highway Administration (FHWA) prepared a joint
Negative Declaration / Initial Study/ Environmental Assessment for the State Route 4 (East) Widening
Project, Loveridge Road to State Route 160 (SR160). On August 2, 2005, Caltrans approved the
Negative Declaration. The Contra Costa County Board of Supervisors intends to adopt Caltrans'
previously approved Negative Declaration to address necessary real property transactions in support of
the State Route 4 (East) Widening, Loveridge Road to State Route 160 project. The real property
transactions will be conducted by Contra Costa County (County) in cooperation with Contra Costa
Transportation Authority (CCTA) and Caltrans. The project is located in East Contra Costa County,
Pittsburg / Antioch areas.
Pursuant to the provisions of the California Environmental Quality Act:
❑ An Environmental Impact Report was prepared and certified (SCH # )
❑ The Project was encompassed by an Environmental Impact Report previously prepared for (SCH# ).
® A Negative Declaration was adopted by the California Department of Transportation (Caltrans), in August 2005.
Copies of the record of project approval and the Negative Declaration or the final EIR may be examined at the office of the
Contra Costa County Public Works Department.
® The Project will not have a significant environmental effect.
❑ The Project will have a significant environmental effect.
® Mitigation measures were made a condition of approval of the project.
❑ A statement of overriding considerations was adopted.
❑ Findings were adopted pursuant to Section 15091 of the State CEQA Guidelines.
❑ A mitigation reporting or monitoring plan was adopted for this project.
Date: By:
Community Development Department Representative
AFFIDAVIT OF FILING AND POSTING
I declare that on I received and posted this notice as required by California
Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date.
Signature Title
Applicant: Department of Fish and Game Fees Due
Public Works Department ❑ EIR-$850 Total Due: $$50.00
255 Glacier Drive ❑ Neg. Dec.-$1,250 Total Paid $
Martinez, CA 94553 ❑ DeMinimis Findings-$0
Attn: Trina Torres IZI County Clerk-$50 Receipt#:
G:\GrpData\EngSvc\ENVIRO\RealProp\SR4 Widening(Loveridge to SR160)-Adopt ND\CEQA\NOD.doc
Contract 208
APPENDIX "A"
Pay Rate Schedule
The CCTA shall reimburse the COUNTY for labor costs as detailed below:
1. COUNTY direct labor rates shall include the base salary wages paid to personnel
plus fringe benefits. Total labor rate shall include direct labor rate multiplied by
County's overhead rate. The total labor rate shall not exceed the range of labor
rates by classification, included as Attachment 1.
2. COUNTY's overhead rate shall be a summation of division and department
overhead rates, included as Attachment 2. Appropriate overhead rates for
COUNTY shall be developed based on procedure implied in Contra Costa County's
Public Works Department letter to Paul Maxwell, dated March 30, 2006.
In general, the division overhead rates are determined by identifying each division's
total expenditures after adjustments less any non-labor generated revenue. The
division expenditures are then divided by the productive hours for the division
establishing the overhead rate needed to cover the remaining net cost of division
expenditures. The department overhead rates are determined similarto the division
rate by dividing the total department expenditures by the total billable hours. Each
year overhead rates will be evaluated and adjusted to reflect the actual costs from
the previous fiscal year.
3. COUNTY may adjust both labor rates and overhead rates periodically due to
contracted salary increases and overhead rate changes. COUNTY shall submit any
changes to rates to CCTA prior to invoicing.
Contract 208
AGREEMENT 0
a 3
M 'U l
1. Effective Date and Parties. Effective as of June 1, 2006, the COUNTY OF CONTRA
COSTA,a political subdivision of the State of California(hereinafter referred to as "County"),
and the CONTRA COSTA TRANSPORTATION AUTHORITY, a public agency, (hereinafter
referred to as "CCTA"), hereby mutually promise and agree as follows:
2. Purpose. CCTA is planning the State Route 4(e)Widening Project—Somersville Road to
State Route 160(Project#1407)to be constructed from 2009 through 2012. CCTA has no
right of way staff and desires to contract with the County for various right of way services
including but not limited to property appraisal, acquisition, relocation and condemnation
services for certain parcels to be identified by CCTA.
8. Services by County. The services to be rendered by County to CCTA include, but are not
necessarily limited to right of way services, including appraisal,appraisal review, negotiation,
land rights document preparation, right of way acquisition, relocation and/or supervision of
independent contractors providing such services.The services to be rendered by County-to
CCTA also include legal services to be provided by County Counsel or its designated
contractor(s) or expert(s), including but not limited to consultation, research, opinions, and
advice and preparation of pleadings and documents, court appearances, supervision and
such other services as are requested.
County will initially take title to the parcels that are acquired. Subsequently, upon
direction from CCTA staff, County will work diligently to cause the right of way needed for
the state highway to be transferred expeditiously to the State. Any excess property will
be disposed of at direction of CCTA staff in accordance with CCTA adopted policies.
The County warrants that it will perform these services in compliance with accepted
professional standards and procedures, and that it will,at its cost, re-perform any tasks that
fail to meet generally accepted professional standards.
4. Payment for Acquisition Costs. CCTA shall reimburse County for all labor costs and
appropriate overhead for County real property agents' and attorneys' labor including but
not limited to the following: CCTA shall reimburse County for all labor costs and
appropriate overhead for County labor including overtime rates for evening or weekend
work (See Appendix "A"for pay rates). CCTA shall reimburse County for expert,
consultant, contractor and other expenses (such as recording fees, title fees, court
expenses, etc.) at the actual cost incurred. Total payments shall not exceed'$1 ,425,000
unless authorized by CCTA in writing.
CCTA agrees that in addition to the funds set aside by the Agreementfor staff support, itwill
fund, either by direct reimbursement to the County, or payment directly into escrow, the
agreed-upon purchase price, relocation costs, and other related costs (such as title,
condemnation, and consultant legal fees, demolition and clearance costs which may be a
condition of sale.
5. Indemnification. CCTA agrees to defend, indemnify and save harmless County, its
officers, and employees against any and all loss, damage, liability, expense, claims or
demands of whatever character,direct or consequential, directly or indirectly contributed to
or caused by County assuming and acting for and on behalf of CCTA.
6. Independent Status. Nothing herein shall be construed to imply that any County employee
providing services hereunder is a CCTA employee.
Contract 208
7. Term. The term of this agreement shall commence on the effective date hereof and shall
end upon termination by either party upon 30 days written notice. The rights and obligations
of Paragraph 5 "Indemnification" shall survive any such termination.
COUNTY OF CONTRA COSTA CONTRA COSTA
TRANSPORTATION AUT ORITY
By By '
jh0r, Board of Supervisors on d P.Freita , C it
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
JUNE 27 , 2006
ATTESTED: By: c�
JOHN CULLE , ACIerk gof the oard of Supervisors Robert cCleary C
and County Administrator Executive Dire
Recommended to the Cou ty Approved as to Form:
Board of S ervisors for pproval: Legal Counsel for CCTA
7ByBy
f7C
rinci&Kk al Property Agent Stanley S. ylor III
B
Public Works Director
Approved as to Form:
Silvano B. Marchesi, County Counsel
By
eputy
Contract 208
APPENDIX "A" '
Pay Rate Schedule
The CCTA shall reimburse the COUNTY for labor costs as detailed below:
1. COUNTY direct labor rates shall include the base salary wages paid to personnel
plus fringe benefits. Total labor rate shall include direct labor rate multiplied by
County's overhead rate. The total labor rate shall not exceed the range of labor
rates by classification, included as Attachment 1.
2. COUNTY's overhead rate shall be a summation of division and department
overhead rates, included as Attachment 2. Appropriate overhead rates for
COUNTY shall be developed based on procedure implied in Contra Costa County's
Public Works Department letter to Paul Maxwell, dated March 30, 2006.
In general, the division overhead rates are determined by identifying each division's
total expenditures after adjustments less any non-labor generated revenue. The
division expenditures are then divided by the productive hours for the division
establishing the overhead rate needed to cover the remaining net cost of division
expenditures. The department overhead rates are determined similarto the division
rate by dividing the total department expenditures by the total billable hours. Each
year overhead rates will be evaluated and adjusted to reflect the actual costs from
the previous fiscal year.
3. COUNTY may adjust both labor rates and overhead rates periodically due to
contracted salary increases and overhead rate changes. COUNTY shall submit any
changes to rates to CCTA prior to invoicing.
CCTA —Administration & Projects Committee June 1, 2006
Subject State Route 4 (e) Widening Project — Somersville Road to SR 160
(Project 1407) — Approval of Agreement with Contra Costa
County for Right of Way Acquisition Services
Summary of Issues Project delivery activities for the SR 4 (e) Somersville Road to SR 160,
Phase 1 Widening Project are underway, with construction targeted to begin
in 2009. Approximately forty (40) parcels will be affected by the Phase 1
project. Right of way acquisition activities need to commence immediately
to clear the project in time for construction.
Following discussions with both Caltrans and County personnel it was
determined that the County could commit staff to the project while Caltrans
could not at this time. Therefore, staff has completed scope/fee discussions
with the County for services on the Phase 1 project and seeks authorization
for the Chair to execute an agreement with the County for acquisition
services by the Real Property Division for an amount not-to-exceed
$1,425,000.
The scope of services under this agreement assumes negotiated acquisition
or obtaining a Resolution of Necessity and Order of Possession on all
parcels. Should any properties proceed to trial, work associated with
supporting such condemnation efforts will be subject to an amendment to
this agreement. Similarly, future close-out activities to support right of way
transfer to the State will require a future amendment.
Recommendations Authorize the Chair to execute an agreement with Contra Costa County for
an amount not-to-exceed $1,425,000.
Financial Implications Funding for this agreement is programmed as follows:
• $435, 500 Measure C(Available in CCTA's 2005 Strategic Plan)
. • $484,500 Federal SAFETEA-LU (Available beginning FY 2007)
• $505,000 East Contra Costa Regional Fee& Financing Authority
(ECCRFFA) (Available beginning FY 2008)
A separate funding agreement with the ECCRFFA is forthcoming. If for
some reason that agreement were not to be executed, the scope of services in
the County agreement would need to be reduced until such time as sufficient
funds were secured to complete the work.
Options The Authority could decide not to retain the County for right-of-way
acquisition services however, this could delay the delivery of the Route 4 (e)
widening project, scheduled for construction start in 2009.
Attachments Letter from the County, dated May 24, 2006.
Changes from
Committee
Background
\\Sharri2\my documents\04-APC Packets\2006\06-01-06\13-CountyROMune06.doc 13-1
CCTA —Administration & Projects Committee June 1, 2006
Environmental Clearance for the SR 4 (e) Widening Project: Somersville Road to State Route 160 was
obtained in August 2005. Consistent with Authority direction, staff is proceeding with assembling the
teams necessary to deliver Phase 1 of this project which consists of widening SR 4 to an 8-lane facility to
Lone Tree Way/A Street and then widening in the existing SR 4 median to an interim 6-lane facility to
Route 160.
It is estimated that approximately 40 parcels will be affected by the Phase 1 project, from approximately
Somersville Road to Lone Tree Way/A Street. Staff met with both Caltrans and Contra Costa County
Real Property Division to discuss provision of acquisition services to meet a construction start date of
2009. Caltrans indicated that it did not have adequate staff resources at this time, but would like to be
considered for any subsequent phases. County staff indicated they could provide the services and
subsequently, submitted a cost proposal, for an amount not-to-exceed $1,425,000.
Services to be provided by the County include:
1) General administration of all acquisition activities
2) Appraisals
3) Negotiations,
4) Processing Resolution of Necessity Hearing and obtaining Orders of Possession
5) Relocation assistance
6) Demolition
7) Property management and
8) Sale of surplus property
Estimating the cost of right-of-way acquisition services is inherently difficult, because it is impossible to
predict which parcels—if any—will proceed through condemnation to a court trial. Therefore, the scope
of services is limited to acquisition through negotiated settlements or through a Resolution of Necessity
and subsequent Order of Possession. Should any properties proceed to trial, work associated with
supporting this effort will be subject to an amendment to the County agreement. Similarly, work
associated with project close-out activities to support right of way transfer to the State will also be subject
to an amendment. The overall project funding plan has set aside funds for both of these activities.
Based on experiences with current and prior contracts with the County for similar services, an extensive
review of the County's overhead rate was performed earlier this year. Based on the results of this review,
the County has modified its overhead charges to the Authority. The County will invoice for services
under this agreement, consistent with the new rates.
This contract will be funded by Measure C (approx. $435,500), Federal SAFETEA-LU (approx.
5484,500) and East Contra Costa Regional Fee & Financing Authority(ECCRFFA). Funding from
ECCRFFA is anticipated to be available starting in FY 2008 and is subject to execution of a funding
agreement. Should this agreement not be executed, the scope of services under this contract would need
to be reduced until sufficient funding is secured.
\\Sharri2\my documents\04-APC Pack ets',2006\06-01-06\13-CountyROWJune06.doc 13-2
Contra Public Works Department Public or sDi
Public Works Director
Costa 255 Glacier Drive R.Mitch Avalon
Count Martinez, CA 94553-4825 Deputy Director
Y Telephone: (925) 313-2000 Julia R.Bueren
FAX: (925) 313-2333 Deputy Director
Web site:www.co.contra-costa.ca.us/depart/pw
Patricia R.McNamee
Deputy Director
May 24, 2006
Paul F. Maxwell
Contra Costa County Transportation Authority
3478 Buskirk Ave.
Suite 100
Pleasant Hill, CA 94523
RP-Proposal and Cost Estimate
for Right of Way Services
SR4 Sommersville Road to 160
Dear Mr. Maxwell:
Contra Costa County Real Property Division is pleased to provide a cost estimate and
scope of services for various right of way services to be provided to the Contra Costa
Transportation Authority (CCTA) for the State Highway 4 Sommersville Road to 160,
Phase I Project. The Phase I Project's ultimate highway widening ends west of A Street.
Therefore, our services described herein are limited to west of A Street. I have also
included a tentative project schedule and spreadsheet that identify the right of way needs
as we understand them today. This proposal is based on preliminary information that was
provided to us by Nolte and CCTA staff. It appears that approximately 40 properties will
be impacted by some type of right of way acquisition.
The Real Property Division has been providing right of way services to CCTA and other
agencies for various highway projects for more than 17 years. The division has the
experience and skills, and has demonstrated the ability to successfully deliver these
services in a timely and effective manner under very aggressive construction schedules.
We have met or exceeded those schedule expectations in every instance. All work
performed is in compliance with all State and Federal laws, the Uniform Relocation
Assistance and Real Property Acquisition Policies Act, and local procedures. We also
follow Caltrans District 4 processes that facilitate the successful review and ultimate
transfer of right of way.
Our division has unique expertise and qualifications. First, the division is certified by the
State of California as a level 3 certified agency. This certification qualifies us to perfonn
and review all the technical work for every right of way function without Caltrans direct
oversight or approvals. This is a tremendous advantage in being able to streamline
processes and accelerate right of way schedules. Second, the division has developed
expertise in disciplines such as environmental assessment review and demolition. Third,
we have direct and immediate access to legal counsel familiar with the state highway
projects and eminent domain proceedings. Fourth, there are a number of other county
divisions/departments that can support and immediately react on various issues that arise
during the course of a project. An example is our Maintenance Division, which secures
vacant buildings and cleans up sites where illegal dumping occurs.
This project will require the involvement of several members of the Real Property.staff.
As the Principal Real Property Agent, I will be designated as project manager for right of
way services. I am supported by trained staff members who will assist me, and, in some
cases, lead all necessary right of way activities. The scope of services and cost estimate
assume having to obtain a Resolution of Necessity and Order of Possession on
approximately half of the 31 property owners. If properties proceed to trial, we may need
to amend our contract to cover the time and effort associated with an eminent domain
trial.
We look forward to continuing our long and successful relationship, which has brought
much needed major transportation improvements to Contra Costa County. If you have
any questions, please contact me at (925) 313-2228.
Very y yours,
aren A. Laws
Principal Real Property Agent
Page 2 of 2
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G:\RealProp\2006-Files\06-5\CCTA proposal letter.doc
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SR 4 SOMMERSN71LLE TO 160, PHASE I PROJECT
RIGHT OF WAY SCOPE OF SERVICES
1. Administration (RPA) — A category of duties that cover the general project
management for right of way. These services include:
a) Developing and monitoring right of way project schedule;
b) Obtaining and reviewing title reports;
c) Working with design team to develop property rights needs;
d) Attending regularly scheduled trend/staff meetings;
e) Attending and making presentations at public meetings, if necessary;
Soliciting consultants for appraisal and relocation services. Because of the
business impacts, it is likely that, in addition to a real estate appraiser, we will
need a goodwill appraiser and furniture, fixtures and equipment appraiser;
-1) Selecting consultants, administer contracts and process payments.
h) Setting up individual acquisition files for each parcel;
1) Investigating ownerships, easements and title concerns;
J Assisting in the preparation of R/W Certifications for submittal to Caltrans;
k) Processing tax bill payments-,
1) Providing status reports; and
m) Transfer to state,
2. Valuation (R-PV)—The preparation and review of appraisals for 40 properties held
under 31 different ownerships. The appraisals will be in conformance with state
standards. A combination of Real Property staff and consultants (MAI designated
appraisers) would most likely be used. In addition to Real Estate appraisers, it will be
necessary to hire a Goodwill appraiser, and possib)),a Furniture, Fixtures and
Equipment (FF&E) appraiser to deal with the impacts on four businesses. These
services include:
a) Preparing and mailing Letters of Invitation to appraise;
Z:)
b) Providing technical information to appraisers;
c) Acting as liaison between appraisers and design/engineering team, and
d) Reviewing and approving appraisals.
3. Negotiations (RPN) — Real Property agents will be assigned a varying number of the
40 parcels according to the complexity of the appraisal/acquisition issues. They will
report twice a month to the Principal to update the status of negotiations. Duties
include:
a) Review of title reports, appraisals, legal descriptions, maps and other
documents in sufficient detail in preparation for negotiations;
b) Maintaining a complete acquisition file on each property assigned;
Page 1 of 3
c) Preparing appraisal summary statements, deeds, easements and right of way
contracts;
d) Initiating contact with property owner(s) or their representative to present
written offer. Conducting negotiations and following up with property owners
as necessary to arrive at a mutually agreeable settlement;
e) Acting as a liaison with appraisers, relocations consultants and CCTA staff,
f) Utilizing legal counsel where necessary in development of final agreements;
and
g) Advising Principal as to necessity of eminent domain action.
4. Condemnation (RPC)— In cases where an eminent domain action'is necessary in
order to secure the right of way for project construction Real Property will lead the
process to obtain orders of possession. Real Property has worked closely with
County Counsel to expedite this process so that certification and construction
schedules can be met. For the purposes of this proposal I have assumed that
approximately half of 31 property owners will require us to proceed with a
Resolution of Necessity Hearing and obtain Orders of Possession. Services outlined
here do not include costs and work required after the Order of Possession. Services
will include:
a) Identifying and locating all parties to the action;
b) Adoption of Resolution of Necessity by County Board of Supervisors,
c) Preparing condemnation packages and exhibits for County Counsel; and
d) Service of Order for Immediate Possession to all parties
5. Relocation (RPR) — It appears that there are 2 to 4 business relocations that will be
necessary for this phase of the project. To complete these relocations, we will secure
the services of a relocation consultant to complete a relocation impact study in
advance of the project and to provide relocation services to the displaced businesses.
Services will include:
a) Reviewing and approving the relocation impact study;
b) Reviewing and approving all relocation claims;
c) Processing claims for payment;
d) Providing oversight and input to consultant; and
e) Acting as liaison between consultant and CCTA staff.
6. Demolition (RPD) — If requested,we would secure the services of a demolition
contractor and hazardous material consultants for the removal of 2 to 4 structures,
improvements, and potential remedial clean up of the sites. This work would
include:
a) Preparation of a scope of work for demolition',
b) Preparation of a scope of work for hazardous material clean up;
c) Solicitation of bids;
d) Awarding contracts and obtain necessary documents and approvals;
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e) Coordinating with utilities for disconnections; Processing payments; and
f) Working with field representative designated by CCTA for contract
compliance and completion.
7. Property Management (RPM)—Property management issues arise on parcels that
are owned or under possession of the public agency. Real Property has at its
disposal the Maintenance Division, General Services department and contractors to
promptly respond to the various issues that arise. The most common items are:
a) Security of buildings prior to demolition;
b) Removal of illegal dumping on sites;
c) Weed abatement; and
d) Payment and cancellation of taxes.
8. Surplus (RPS) - Portions of properties not needed for the transfer to the State may
be viable for disposal as surplus to generate income for the Authority. We are able
to provide the services for the disposal of property by various scenarios including
public auction, direct sale to private individual, direct sale to public agency, and
exchange. The initial review indicates that there may be portions of 2-4 parcels that
could be considered surplus.
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PRELIMINARY SCHEDULE
DATE TASK
Jun-06 RP Contract Approved
Jul-06 Begin relocation impact study.
Aug-06 Determine Full Take (FT) properties.
Sept-06 Relocation Impact Study complete.
Dec-06 FT appraisals completed.
Design to provide remaining
R/W take information.
Jan-07 Offers/Relocation information for FT parcels
Feb-07 Begin Part Take (PT) appraisals.
Apr-07 PT appraisals complete.
Jun-07 PT offers.
Jul-07 RON Hearing for FT.
Oct-07 Serve 90 day OP's for FT/Notice to Vacate.
Nov.-07 RON Hearing for PT.
May-08 Serve 90 day OP's /Notice to Vacate.
Jul.-08 Properties vacated. Begin demolition.
Oct.-08 ROW Clearances.
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