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HomeMy WebLinkAboutMINUTES - 06272006 - C.1 "TO: BOARD OF SUPERVISORS • C Contra FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR - 's costa DATE: June 27, 2006 - count ST'4 COl1N'� y SUBJECT: Approve and authorize the Public Works Director, or his designee, to Reimburse Hofmann Land Development Company with Discovery Bay West Project Traffic Mitigation Fee funds for aerial topographic and related survey work completed along Balfour Road, Discovery Bay area, District III SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Recommended Action: APPROVE and AUTHORIZE the Public Works Director, or designee, to reimburse Hofmann Land Development Company with funds from the Discovery Bay West Project Traffic Mitigation Fee in the amount of $17,026.71 (Fund 139200, Org 0682) for aerial topographic and related survey work completed along Balfour Road, Discovery Bay area. (District III) Project No. 0662-6R4002. Financial Impact: There is no impact to the General Fund. The County has not funded any of the aerial topographic and related survey work and was completed by the developer's consultant with minimal oversight by the County. Continued on Attachment:X SIGNATURE: L,I&COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _ APPROVE _OTHER SIGNATURE(S): r ACTION OF BOA DON\44'7L-7,0y0Je.APPROVED AS RECOMMENDED_OTHER VOTR OF SUPERVISORS ''�� UNANIMOUS(ABSENT /yy'»e/ ) AYES: NOES: I hereby certify that this is a true and correct copy of an ABSENT: ABSTAIN: action taken and entered on the minutes of the Board of Supervisors on the date shown. Mir Z:\GrpData\TransEng\2006\BO•TE\BO Hofmann Reimbursement for Balfour Rd Survey.doc Orig.Div:Public Works(Transportation Engineering) ATTESTED:- VwP7.&I PZ/ o?,"jg. Contact: Christopher Lau(313-2293) JOHN CULLEN, Clerk of the Board of Supervisors cc: County Administrator and County Administrator Auditor-Controller C.Raynolds,Accounting Robert Henry,Project Manager Hofmann Land Development Company By , Deputy 1380 Galaxy Way Concord,CA 94522 SUBJECT: Authorize the Public Works Director, or his designee, to Reimburse Hofmann Land Development Company with Discovery Bay West Project Traffic Mitigation Fee funds for aerial topographic and related survey work completed along Balfour Road, Discovery Bay area, District III Project No. 0662-6R4002 DATE: June 27, 2006 PAGE: 2 Reasons for Recommendations and Background: The existing section of Balfour Road, between Sellers Avenue and Bixler Road in the Discovery Bay area, is approximately 18 to 20 feet in width, within a public right-of-way width as narrow as 40 feet and as wide as 84 feet. This section of roadway is located in an agricultural-type area in East County and has historically carried low volumes of traffic along with farming equipment associated with agricultural-type land uses. In recent years, this roadway has experienced an increase of traffic volumes due to a number of developments in the Discovery Bay area. As a result of this increase in traffic volumes, the Public Works Department has experienced an increased need for maintenance along this section of roadway, especially the repair of pavement along the edge of roadway due to the lack of existing shoulder width. In April 2005, the Public Works Department applied for and received a 2005/2006 Hazard Elimination System (HES) grant to install a 4 foot wide section of shoulder backing on both sides of Balfour Road, between Byron Highway and Bixler Road. Concurrently as part of the Discovery Bay West project's condition of approval requiring a flexible mitigation monitoring program, a traffic study as a result of this program determined that Balfour Road would benefit from a road widening considering the increase of traffic volumes due to new developments in the area, particularly the Discovery Bay West project. Given the need for road widening, receipt of HES grant funding, and the availability of Discovery Bay West traffic mitigation funds the Public Works Department approached Hofmann Land Development Company with the opportunity to make a joint effort to widen this section of Balfour Road. The Public Works Department agreed to obtain the necessary right-of-way and relocate utilities as needed, with Hofmann Land Development Company providing the design and construction of the road widening. Initially, a narrower road widening meeting minimum standards was considered to avoid the need for right-of-way acquisition and relocation of utilities. Therefore, there was a need for an aerial topographic survey and other related survey work to be completed to verify existing pavement widths, right-of-way widths, existing utilities and other existing features to make a determination of appropriate project improvements. After further discussion among Public Works Department staff, it was decided that it would be more prudent to widen Balfour Road to full collector road standards at this time, rather than a temporary narrower width. Unfortunately, given the acquisition of right-of-way and relocation of utilities would require a significant amount of time, this schedule did not fit into Hoffman Land Development Company's timetable, considering they are near project build-out and could very well be done with their project before construction of the road widening were to occur. Therefore, Hofmann Land Development Company has decided that the timing is not in their favor and the Public Works Department has agreed to pursue this as a capital road improvement project. In turn, Hofmann Land Development Company has requested reimbursement for aerial topographic and related survey work completed for the purposes of determining the project scope. The Public Works Department has received the aerial topographic and related survey work for use in the completion of this project. SUBJECT: Authorize the Public Works Director, or his designee, to Reimburse Hofmann Land Development Company with Discovery Bay West Project Traffic Mitigation Fee funds for aerial topographic and related survey work completed along Balfour Road, Discovery Bay area, District III Project No. 0662-6R4002 DATE: June 27, 2006 PAGE: 3 The Public Works Department is currently in the planning stages to widen this section of Balfour Road. In order to widen Balfour Road, the County will be accepting existing offers of dedication and purchasing right-of- way to obtain the ultimate right of way width of 84 feet along this corridor. In preparation for this widening, the joint utility poles along Balfour Road will be required to be relocated to the new right of way line to provide clearance from the edge of the pavement. The current plan is to widen the existing 18 to 20 foot wide road to 36 feet. The future ultimate pavement width is planned for 64 feet. Utility pole realignment relative to the new right-of-way line will help to avoid future relocations, as eventually Balfour Road will need to be widened to its ultimate width in the future. Upon approval by the Board of Supervisors, the amount of$17,026.71 will be reimbursed from the Discovery Bay West Project Traffic Mitigation Fee, to pay for completed aerial topographic and related survey work. Consequences of Negative Action: If the action is not approved, Hofmann Land Development Company will not be reimbursed.