HomeMy WebLinkAboutMINUTES - 06202006 - C.77 s
TO: BOARD OF SUPERVISORS %'? CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES 's COSTA
- ``
DATE: JUNE 20, 2006 Sr------ COUNTY�
SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT
WITH ANDREW GREEN ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR IMPLEMENTATION OF C- 7
CONTRA COSTA COUNTY'S STRATEGIC ENERGY PLAN (WH265Z)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE a Consulting Services Agreement dated July 1, 2006 through June 30, 2007 with
Andrew Green Energy Consulting in the amount of $120,000 to provide energy program
management services for implementation of Contra Costa County's Strategic Energy Plan.
2. AUTHORIZE the Director of General Services, or designee, to execute the agreement and to
issue written authorizations for extra work provided that the cumulative total extra cost for all
such authorizations shall not exceed $25,000.
FINANCIAL IMPACT
The contracted services will be funded by the Williams Settlement funds. Implementation of the
energy efficiency measures recommended in the Contra Costa County Strategic Energy Plan will
reduce the County's annual energy costs by an estimated $1.2 million.
BACKGROUND
On December 17, 2002, the Contra Costa County Board of Supervisors accepted the terms of a
settlement agreement with the Williams Company related to energy trading practices. The
agreement includes a series of payments to the County between December 31, 2002 and January 1,
2007 totaling $3.5 million. Subsequent settlement agreements in 2005 and 2006 with Duke Power
and Reliant Energy have resulted in an additional $1.1 million for energy efficiency projects. The
funds are restricted by terms of the settlement "to activities that promote alternative energy
production or improved energy efficiency."
County staff proceeded with the development of a Strategic Energy Plan (SEP), which was
completed in January 2004. The energy efficiency improvements recommended in the SEP fall into
four categories: 1) Energy Efficiency Projects, 2) Supply Side Opportunities, 3) Organizational
Advancement, and 4) New Construction and Facility Renewal.
CONTINUED ON ATTACHMENT: X YES SIGNATUR a"' O
✓RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD OMMITTEE
--APPROVE OTHER
SIGNATURE(S): J
ACTION OF BOA N / �I APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
Capital Projects Management Division AND CORRECT COPY OF IN ACTION TAKEN
p 1 g AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISOR�.AM THE DATE SHOWN.
CPM File: 000-0303/A.1.1 �_ / � C
000-0303/A.5 ATTESTED V ,
County Administrator's Office JOHN CULLEN,CLERK O THE BOARD OF SUPERVISORS
County Counsel YANCOUNTYADMINISTRATOR
Auditor Controller
Andrew Green Energy Consulting(via CPM) BY Q DEPUTY
H:\2003\0000303\03AO03111b.doc RL:tb Page 1 of 5 M382(10188)
APPROVE AND AUTHORIZE A CONSULTING June 20, 2006
SERVICES AGREEMENT WITH ANDREW GREEN
ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR
IMPLEMENTATION OF CONTRA COSTA COUNTY'S
STRATEGIC ENERGY PLAN (WH265Z)
In February 2004, the Board adopted a Strategic Energy Plan (SEP) to implement energy
improvement projects to reduce the County's energy costs. The Director of General Services was
directed to implement the recommendations of the SEP, which established a 3-year implementation
schedule. One of the recommendations of the SEP was to consolidate energy management activities
under a single position in the General Services Department. To accomplish this, the Board approved
a consulting services agreement with Andrew Green Energy Consulting in June 2004. The
Consulting Services Agreement recommended for approval will continue advancement of the SEP
projects in accordance with the third year implementation schedule. Andrew Green Energy
Consulting has provided the necessary services to assist the General Services Department in
implementing the SEP since July 2004.
Strategic Energy Plan Accomplishments during FY 2005-06
Energy Efficiency Projects
• Completed Proiects at the Regional Medical Center. Completed upgrading the HVAC
controls to DDC technology at CCRMC and Laboratory at a cost of $985,000. This
project will save $158,000 annually and received a $187,000 incentive from PG&E. We
also completed a re-calibration of the HVAC system components that will save an
additional $39,000 annually. We are waiting for final OSHPD approval before beginning
the heat recovery project for the surgery areas. A major lighting improvement project for
the entire CCRMC complex was also completed.
• Completed Major HVAC Improvements at West County Detention Facility. The project
installed DDC controls, new motor drives, and economizers on the existing HVAC
system at a total cost of$767,000. This project will save $83,000 annually and receive a
rebate of$39,000 from PG&E.
• Completed Building Tune-ups of 15 County facilities. Tune-ups calibrate sensors and
equipment to improve HVAC system efficiency. This work will save $140,000 per year.
Performed at no cost through a State funded program.
• Completed Lighting Retrofit Proiects. This work included 651 Pine Street, Juvenile Hall,
Regional Medical Center, West County Detention Facility, Pittsburg Health Center, and
Martinez Detention Facility. The total cost for the lighting retrofit projects was $505,000.
More efficient lighting at these facilities will save over $107,000 annually. The projects
qualify for rebates of $107,000.
• Installed and programmed the Web Server for the Alerton DDC system. Improved
operational efficiency, leverage labor resources, and enable centralized global control to
Alerton based buildings. The Web Server flexibly enables much greater participation in
upcoming demand response programs. The County is a leader with its ability to have
numerous facilities involved in these new programs.
• Total Energy Project Expenditures (FY 2005-06): $2,257,000
Estimated Annual Utility Cost Savings: $527,000
Total Rebates/Incentives: $333,000
Demand Response Efforts
• Enrolled and Participated in demand response during Summer 2005. County facilities at
50 Douglas Drive and 2530 Arnold Drive in Martinez participated in the Critical Peak
Pricing demand response program. Summer 2005 was considered a trial period to test
facility ability to reduce demand during power critical days while diminishing impact of
peak pricing. Lawrence Berkeley National Lab monitored our results. This information
will be used to improve performance for Summer 2006. Enrolled 20 more facilities in
demand response programs for the 2006 summer season. Currently working with PG&E
to finalize the facilities into their database.
H:\2003\0000303\03A003111 b.doc Page 2 of 4 M382(10/88)
APPROVE AND AUTHORIZE A CONSULTING June 20, 2006
SERVICES AGREEMENT WITH ANDREW GREEN
ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR
IMPLEMENTATION OF CONTRA COSTA COUNTY'S
STRATEGIC ENERGY PLAN (WH265Z)
• Developed a demonstration project of wirelessly controlled lighting technology. Project
participants include the County, Philips Lighting, and PG&E. It will test the cost and
benefits of daylight harvesting, inventory tracking, personal lighting control, lighting
demand response and connecting lighting to existing DDC systems. It is schedule to be
installed Summer/Fall 2006.
On-site Generation Opportunities
• Completed design report and began construction documents for Martinez Detention
Facility cogeneration system. This 150 kW project is nearing design completion and is
schedule to begin construction during Summer 2006. The system is predicted to save
$65,000 per year and will receive a $90,000 rebate from PG&E.
• Completed design report and began construction documents for the West County
Detention Facility cogeneration system. Construction documents for this 75 kW project
are 90% complete. Construction is scheduled to begin Fall 2006. This project will save
$32,000 per year and receive a $45,000 rebate from PG&E.
• Completed Final Assessment Report for Coqeneration at Juvenile Hall. Projected
savings is $100,000 annually from installing 225 kW of Cogeneration.
Organizational Advancement
• Developed and Organized Energy Information. Using Utility Manager Software and
available on-line data and utility records, we have developed a quick look-up database
that provides basic information for each electric and gas service address. This aids in
prioritizing actions of the Energy Plan. We now have information for all 901 County
accounts available on the Internet and will have electric interval data for the 25 largest
energy users.
• Audited Utility Billing and Rates. Hired a bill auditing company to identify and secure
energy account cost recovery. This on-going effort has uncovered over $20,000 in
annual savings.
• Worked with Facilities, Capital Protects, and other County Departments to get energy
efficiency into the building design process. New lighting and HVAC standards have
been written and incorporated into the County's building standards.
• Developed the Energy Program Plan and Budget. This management tool tracks
program funding and spending, identifies projects to pursue, helps in planning
resources, conveys project schedules, presents anticipated cash flow, and determines if
and when additional funding may be required.
• Tracked energy markets and regulations. We've been keeping a pulse both on electric
and gas pricing as well as forecasts of energy supply and demand that greatly affect the
County's energy budget. Recently, gas prices have been volatile and electric prices
have increased slightly. Critical Peak Pricing, a voluntary program last year, is
mandatory this year.
• Prepared the energy elements of the County's Climate Protection Report.
Action Plan for FY 06/07
Energy Efficiency Projects
• Implement Countywide Lighting Strategies. After completing lighting projects at the six
largest facilities, continue implementing lighting strategies in 10 additional facilities
saving $85,000. This represents 640,000 square feet of the County's building inventory
of approximately 4 million square feet.
H:\2003\0000303\03A003111 b.doc Page 3 of 4 M382(10/88)
APPROVE AND AUTHORIZE A CONSULTING June 20, 2006
SERVICES AGREEMENT WITH ANDREW GREEN
ENERGY CONSULTING TO PROVIDE ENERGY
PROGRAM MANAGEMENT SERVICES FOR
IMPLEMENTATION OF CONTRA COSTA COUNTY'S
STRATEGIC ENERGY PLAN (WH265Z)
• Implement Countywide Lighting Strategies through 3rd party programs. The County will
work with various organizations with State funding to implement lighting improvements
at smaller facilities. Beyond leveraging State funding for improvements, this will extend
the implementation of new technologies into smaller properties.
• Implement Energy Efficiency Studies at various Facilities. This effort will focus on
improvements at facilities with outdated systems, deferred maintenance, and failing
equipment.
• Install Low-E Window Film at Applicable Facilities. After completing installation at
Pittsburg Health Center, Summit Center, 50 Douglas, 595/597 Center Ave are targeted
for FY 06/07.
On-site Generation
• Initiate and Complete Three Cogeneration Proiects. FY 05/06 will see the completion of
cogeneration projects at Martinez Detention Facility, West County Detention Facility,
and Juvenile Hall. Projects at MDF and WCDF are currently underway. Engineering for
Juvenile Hall will include additional work to convert the remaining steam system to a hot
water plant.
• Initiate Engineerinq for Cogeneration at the Regional Medical Center. Initiate a design
report and complete construction documents.
• Examine Renewable Energy Opportunities. Review and analyze potential for installing
additional renewable energy assets at County facilities.
Demand Response Efforts
• Participate in a CPUC sanctioned Critical Peak Pricing Demand Response Program.
After testing in the past year, 3 facilities will participate. The County will save on
electricity charges by reducing demand during extreme pricing periods.
• Participate in Voluntary Demand Response Programs. Enroll up to 20 additional
facilities in a program that allows us to "sell" back electricity demand to the utility.
During this program we will be testing and optimizing programming to minimize impact
on occupants.
• Connect Power Meterinq Monitorinq to DDC systems. The ability to see how energy
use is affected by DDC control changes will enable us to optimize HVAC operations to
lower cost.
Organizational Advancement
• Continue to Analysis and Optimize Operations at Facilities to Reduce Energy Use. As
more County facilities are fitted with sophisticated metering, we will have the ability to
analyze hourly energy patterns to modify equipment operation and scheduling.
• Institute Energy Standards into Capital Proiects. Ensure adopted energy standards are
met in new buildings and incorporate current energy technologies into remodel and
reconstruction projects.
• Research and Secure Applicable Program and Financial Incentives. Submit project
plans and applications to ensure that rebates and incentives are maximized.
• Track Energy Markets and Regulations. Provide research and analysis relative to
volatile electric and gas pricing as well as forecasts of energy supply and demand that
greatly affect the County's energy budget. Monitor state regulations, programs, and
incentives as they develop and are introduced in the legislative process.
H:\2003\0000303\03A003111 b.doc Page 4 of 4 M382(10/88)
JUN.,_5. '2006 4: 25PM C. C. County Counsel N0. 316 P. 2
Contra Costa County
APPROVALS
RECON10NDE.D BY DEPARTMENT APPROVED BY
COUNTY COUNSEL
By: By:, _
Designee T Deputy
Anacbmeat to Board Order dated June 20,2006
to Consulting Services Agreement between
Contra Costa County and Andrew Creen Bgergy
Consulting dated bly 1, 2006
H:1200310000303\03.4003115o,doc