HomeMy WebLinkAboutMINUTES - 06132006 - C.49 I
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TO: BOARD OF SUPERVISORS �E L
CONTRA
FROM: Steve Ybarra -
COSTA
County Auditor-Controller °` '
Y COUNTY
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DATE: JUNE 13, 2006
SUBJECT: Contract for Audit Services — State Grants & Other Miscellaneous Projects
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
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RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Auditor-Controller, or designee, to execute a contract
with Wallace Row and Associates for'annual audits of state grants, the County Metropolitan
Transportation fund, certain Transportation and Development Act projects, and other
miscellaneous projects as identified and directed by the Auditor-Controller for the period July
1, 2006 through June 30, 2009 in the'amount of $150,000.
FISCAL IMPACT:
Generally, the audit fees are fully reimbursed by the grant or program.
BACKGROUND:
Certain state grants and other funds and projects require annual independent certified
financial audits. The number and type of grants and projects varies year-to-year and are
difficult to anticipate. Although the fee for most state grant audits and the Metropolitan
Transportation Fund can be agreed to in advance, certain audit projects have unique
circumstances and the fee cannot reasonably be negotiated until those circumstances are
known. It is beneficial to the County to retain the same audit firm for a number of successive
audits since as the auditors gain experience with County records and operations they require
less interaction with County staff. The Auditor-Controller has conducted outreach and Wallace
Rowe and Associates provided demonstrated competence at the lowest cost.
BACKGROUND:
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If the audits are not performed, the County could suffer a fiscal impact including repayment of
grant funds and additional penalties.
CONTINUED ON ATTACHMENT: YES I SIGNATURE:
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ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-`APPROVE _OTHER
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SIGNATURE(S):
ACTION OF BO D N DO APPROVED AS RECOMMENDED OTHER
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VOTE OF SUPERVISORS
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I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Elizabeth Verigin 6-2185
CC: County Administrator ATTESTED Jj. 6- „ 13 , �G
Auditor-Controller JOHN CULLEN,CCLE�R-K OF
County Counsel THE BOARD OF SUPERVISORS
AND COUNTY ADMI/NISTRATO
BY�. O�G 'Q-p ,DEPUTY
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SUBJECT: Long Form Contract with Chris Hallford
DATE: June 13, 2006
PAGE: 2 of 2
REASONS FOR RECOMMENDATIONS,AND BACKGROUND:
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The Short Form Contract is needed to assist Public Works Department staff with development of Global Positioning
Systems (GPS) data collection projects and data maintenance process development.
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CONSEQUENCES OF NEGATIVE ACTION:
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If the Long Form Contract is not approved, it will delay critical data collection and development projects.
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