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Home My WebLink AboutMINUTES - 05092006 - C.44 C QW L� TO: BOARD OF SUPERVISORS -, CONTRA FROM: Lori Gentles, Director of Human Resources y' a; COSTA DATE: May 9, 2006 Hyl. COUNTY SUBJECT: Adopt P300 #20060 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ADOPT Position Adjustment Resolution No. 20060 of adding one 20/40 part-time Clerk-Experienced Level position in the Community Development Department as recommended by the Director of Human Resources. FISCAL IMPACT: The total annual cost associated with this action is approximately $19,191; $6,397 for fiscal year 2005/06. Funded from Land Use Application Fees (non-General Fund monies). BACKGROUND: The addition of one (1) 20/40 part-time Clerk-Experienced Level position will provide general routine clerical duties to the Current Planning Division. Duties that will be performed include: typing correspondence and staff reports, answering incoming telephone calls, retrieving files, filing, copying various documents and mailing letters/correspondence. CONSEQUENCES OF NEGATIVE ACTION: The Current Planning Division's delivery of services would be impacted by inadequate clerical support staff. CONTINUED ON ATTACHMENT: ZYES SIGNATURE: L,-'RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE ✓APPROVE OTHER SIGNATURE(S): ACTION OF B AR ON _ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT _,__�UNANIMOUS(ABSENT��) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: I MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig. Dept: Human Resources ATTESTED County Administrator JOHN CULL N,CLERK OF THE BOARD OF Teresa Mena, Human Resources SUPERVI RS AND C UNTY ADMINISTRATOR Randy Slusher, Community Development BY � � ,DEPUTY M382(10/88) v��FtE POSITION ADJUSTMENT REQUESTct—) N0. 2- 0C) DAT Department No./ COPERS Department CommunitX Dev Dnent Budget Unit No. 0357 Org No. 3502 Agency No. 35 Action Requests— Add One 20/40 Clerk - Experienced Level Position. — Proposed Effective ate: - - I Classification Questionnaire attached: Yes ❑ No 9k o Cost is within Department's budget': Yes ff No ❑ Total One-Time Costs (non-salary) associated with request: $ 0a Estimated total .cost adjustment (salary/benefits/one time: = Total annual cosi $ 19,19 _ Net County Cost $ 0 - _ Total this FY $ 6 397 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENTLand Use Application Fees = Department mrtat Initiate necessary adjustment and submit to CAO. t:7 Use additional sheet for further explanation&or common to. __J orDepartment Head , --------------------------------- ----- ----------------------------------------- REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES.DPARTMENT �r epu y ou yminister Date HUNAN RESOURCES DEPARTMENT RECOMMENDATION - DATE ADD one 20/40 part-time Clerk-Experienced Level (JWXB) position Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule as described above. Effective: N Day following Board Action. ❑ � (Date) or Director o umana ces COUNTY ADMINISTRATOR RECOMMENDATION DATE: O Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources ❑ Other: or County minis ra or BOARD OF SUPERVISORS ACTION: John Cullen: Clerk of the Board of Supervisors Adjustment APPROVED„❑ DISAPPROVED ❑ and County Administrator DATE: "� /:;� 'i ? BY: �TcZ /1 APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT ---------- POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s) as f llows: I 1 If Request is to Add Project Positions/Classes, please complete other side.. ' P300(M347)Rev 7/1/85 sE-.L Contra TO: BOARD OF SUPERVISORS , .. � s - FROM: LORI GENTLES, Assistant County Administrator- q„ , ,,,� �_ 5 Costa Director of Human Resources SQA COUNT DATE: May 9, 2006 County SUBJECT: P300 20046 — HCCUL1 Services Department SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution #20046 to ESTABLISH the classification of Cancer Registry Specialist (VGSA) and ADD one position and CANCEL one Medical Records Coder position #11915. FISCAL IMPACT: There is no cost associated with this action as adding the Cancer Registry Specialist position is offset by canceling a vacant Medical Records Coder position at the same salary level. BACKGROUND: The Health Services Department is requesting to establish the classification of Cancer Registry Specialist for Contra Costa Regional Medical Center. The position of Tumor Registrar was abolished in 2003, following the promotion of an incumbent to the classification of Medical Records Coder. The duties of the Tumor Registrar class were subsequently tagged onto the classification of the Medical Records Coder. By 2005 the incumbent in this position resigned from the County. Due to the resignation of the incumbent, the department has determined that the duties of the Tumor Registrar position are separate and apart from that of the Medical Records Coder. Therefore, the department would like to re-establish the classification of Tumor Registrar and re-title it to Cancer Registry Specialist. The duties of the Cancer Registry Specialist are essentially the same duties of the Tumor Registrar's classification. The change in the title of the position was found to be best suited for the class. In addition, the minimum qualifications have been changed to include additional education and experience. CONSEQUENCE OF NEGATIVE ACTION: Should this request not be granted, cancer data will not be maintained in accordance with the require is of the American College of Surgeons Commission on Cancer. CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE: e ✓ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOA N fJ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. -74 UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: Contact: Shelley Pighin-75250 Cabb Calloway-51738 )� A Cc: Health Services ATTESTED Human Resources JOHN B6UULLEN,CLERK OF THE BOARD OFSUPERVISORS BY: �� DEPUTY h c'V r:4'r LL) ,JAN 3 1 PKI) POSITION ADJUSTMENT REQUEST , OFFICE OF - NO. 2 R COUNTY ADfMAINI`` r:' n�..._. I4PFiE� DATE DEPARTMENT NO./ COPERS DEPARTMENT: Health Services/Hospital- Clinics BUDGET UNIT NO. 0540 ORG NO. 6516 AGENCY NO.A-18 ACTION REQUESTED: Establish classification of Cancer Registry Coodinator at salary level 3115-1288$3676.35-4468.62; add one (1)40/40 FTE Cancer Registry Coordinator position; Cancel one(1)40/40 vacant position#11913 in the classification of Medical Records Coder(VNTA)at salary level 3R5-1288 PROPOSED EFFECTIVE DATE: CLASSIFICATION QUESTIONNAIRE ATTACHED:YES❑ NO X Cost is within dept budget: Yes X No❑ — TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ ' -0- ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time): TOTAL ANNUALCOST $ 0 NET COUNTY COST $ 0 TOTAL THIS FY $ 0 N.C.C.THIS FY $ 0 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Total offset by cancellation of vacant.position - DEPARTMENT MUST INITIATE NECESSAR ADJUSTMENT AND SUBM T TO CAOf� USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR CO !!��)s. (. (for) William. B. Walker,M.D.,Health Services Director REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT DEPUTY COUNTY ADMINISTRATOR TE HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATEApril 1 10 , 2006 ESTABLISH the classification of Cancer Registry Specialist (VGSA) and ALLOCATE salary to 3R5-1288 ; ADD one (1) 40/40 position and CANCEL one (1) 40/40 Medical Records Coder (VNTA) position #11915 at salary level 3115-1288, Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basis/Exempt salary schedule. Effective: 00 Day following Board Action ❑ (date) " (for) DIRECTOR OF HUMAN RESOURCES COUNTY ADMINISTRATOR RECOMMENDATION DATE: r p Approve Recommendation of Director of Human Resources ❑Disapprove Recommendation of Director of Human Resources ❑Other: (for) COUNMIAOMINISTRATOR BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors/County Administrator Adjustment.APPROVED DISAPPROVED ❑ _ - DATE: ��4 ` J l L ��. <� 7 BY: APPROVAL OF THIS ADJUS,.V EN%li CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust class(es)/position(s)as follows: IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE