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HomeMy WebLinkAboutMINUTES - 05022006 - HA.1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS �o FROM: Rudy Tamayo, Executive Director DATE: May 2, 2006 SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2006 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5073 approving collection loss write-off in the amount of$22,692.88 for the quarter ending March 31, 2006 as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter, the Housing Authority takes action to write off those accounts that have been determined to be uncollectable. For the quarter ending March 31, 2006 a collection loss write-off in the amount of $22,692.88 is recommended. III. REASONS FOR RECOMMENDATION/BACKGROUND This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of 5 accounts that are being recommended for write-off, representing an average of$4,538.57 per account. The following chart illustrates the collection losses per quarter for the past four quarters: Conventional Program 03/06 $22,692.88 12/05 $22,617.35 09/05 $25,477.33 06/05 $34,168.64 Prior to submission of an account for write-off, the staff makes every effort, including referral to a collection agency, to collect money that is owed the Housing Authority. CONTINUED ON ATTACHMENT: YES SIGNATU RijTa o Executive D' ctor RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON ©�Y� APPROVED AS RECOMMENDED v O�HER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED - o�_ JO CULL N, CLERK OF TH BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY "datA_.` ,DEPUTY H:UnaryfiBo-clwo-May 2 06.DOC "b A THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5073 RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $22,692.88 FOR THE QUARTER ENDING MARCH 31, 2006 WHEREAS, certain accounts of vacated tenants have been determined to be uncollectable by management, and; WHEREAS, a majority of these tenants accounts have been, or will be turned over to a collection agency for continuing collection efforts; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the County of Contra Costa that the following amounts be written off for collection loss for the quarter ending MARCH 31, 2006: Conventional Program Dwelling Rent $18,238.67 Legal Charges $250.00 Maintenance & Other Charges $4,204.21 $22,692.88 PASSED AND ADOPTED ON May 2;%2006 by the following vote of The Commissioners: AYES: Uilkema,Piepho,DeSaulnier,Glover and Gioia NOES: None ABSENT: None ABSTAIN: None I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED JOHN CULLEN, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR H:knaryABO Resolution 5073 5 02 06.doc