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TO: BOARD OF SUPERVISORS Contra
FROM: INTERNAL OPERATIONS COMMITTEE °'Is Costa
DATE: MAY 15, 2006 2006 °o , Cou-n-ty
Sra' `►'t
SUBJECT: ORDINANCE TO ENACT A LOCAL BID PREFERENCE PROGRAM
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. RECALL that on September 13, 2005,the Board adopted Ordinance No. 2005-29 establishing a local
bid preference program in order to encourage local businesses to provide goods to Contra Costa County
through the County's purchasing program.
2. RECALL that on the day of adoption,the Board directed the Purchasing Agent to implement the local
bid preference program and to report back to the Internal Operations Committee in six months on the
progress of the program.
3. ACCEPT report prepared by the General Services Department on the County's experience with the
local bid preference program.
4. ACKNOWLEDGE that although no awards have yet been made under the program, approximately
25%of the business opportunities governed by the ordinance—equating to over$1 million—were
awarded to local vendors based strictly on their low bids.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR ✓COMMEND IO OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE �'��'�'�✓ �I��;i'V(-�� �" .Y ��C
f LE B.t> MA,CHAIR MARK DeSA NIER
ACTION OF BOARD ON O APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT U ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED: MAY 23,2006
CONTACT: JULIE ENEA(925)335-1077
JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
CC: INTERNAL OPERATIONS COMMITTEE STAFF
GENERAL SERVICES DIRECTOR
GSD-PURCHASING AND MATERIALS MANAGER
COUNTY COUNSEL(FLANAGAN)
BY DEPUTY
Under the proposed ordinance, a vendor falsely certifying itself as local would be ineligible to conduct
business with the County for a period not less than three months and not more than two years, as
determined by the purchasing agent.
�C NT=ROSTA COUNTY
,ff
e; G? ter""aleivace Department Michael J.Lango
fj p :, Director
21MANAGEhENT
A
' ..,.,,� Terry Mann
Deputy Director
Kevin Bere7n�son
Manager g
DATE: May 5,2006
TO: Julie Enea, Senior Deputy County Administrator
FROM: Kevin Berenson,Purchasing&Materials Manager[G
'//
SUBJECT: Local Vendor Preference six month follow-up
In November 2005 The Board of Supervisors implemented a Local Vendor Preference Ordinance. This
ordinance applies to transactions that exceed$25000,are not federally funded and are not single source
purchases. At that time the Internal Operations Committee requested a follow-up report on six months
of activity.
Since November 2005 Purchasing conducted 43 transactions that met the local vendor ordinance criteria.
Even though there were no awards made during the period under the ordinance,it is notable that 11 of
those transactions amounting to$1,090,774 were awarded to local vendors based upon their submission
of the low bid.
The following is a breakdown on this activity:
Local Dollars Awarded
Commodity Transactions Value Awards Locally
Information Technology 13 $652,099 4 $246,147
Medical Equipment 4 $117,650 0 $ 0
Facility and Road materials 14 $760,949 3 $714,850
Vehicles 7 $187,343 2 $ 67,440
Miscellaneous 5 $111,357 2 62,337
43 $1,829,398 12 $1,090,774
Cc:M. Lango
T. Mann
1220 Morello Avenue • Martinez, CA 94553
(925)313-7300 Phone • (925)313-7319 Fax