HomeMy WebLinkAboutMINUTES - 05232006 - C.72 E......... ---0
TO: BOARD OF SUPERVISORS -A CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES s COSTA
`� ......... COUNTY
DATE: MAY 23, 2006 ``
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SUBJECT: APPROVE AND AUTHORIZE CONSULTING SERVICES AGREEMENTS
WITH HMC ARCHITECTS AND BAHR ARCHITECTS FOR AS-NEEDED C
ARCHITECTURAL SERVICES FOR VARIOUS COUNTY PROJECTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE Consulting Services Agreements dated May 23, 2006 through May 23, 2008, with
HMC Architects and Bahr Architects, each agreement in the amount of $250,000 to provide as-
needed architectural services for various County projects.
2. AUTHORIZE the General Services Director, or designee, to execute the agreements and to
issue written authorizations for extra work provided that the cumulative total extra cost for all
such authorizations shall not exceed $25,000 per agreement.
FINANCIAL IMPACT
Project assignments will be made to the as-needed architects when there is an approved project and
funding. The contract amount of $250,000 is a limit (not actual appropriated dollars), and it is
possible that the limit may not be reached. The contract limit of $250,000 is spread over a two-year
contract term. Having in place two $250,000, two-year, as-needed contracts, saves time and money
when compared to the time and expense in conducting a consultant selection process on a project-
by-project basis.
BACKGROUND
The purpose of the as-needed services agreements is to provide architectural services for small to mid-
size projects as they occur throughout the two-year contract period. The as-needed architects will be
used to implement projects coming from any of the County Departments. When the General Services
Department receives a project request, it will be determined at that time whether or not it would be
prudent to utilize one of the as-needed architects. The as-needed architects will provide typical
architectural services, such as programming, design, and construction administration. The types,
sizes, and locations of projects will vary. Typical projects may include remodels, tenant
improvements, additions, modernization, and reconstruction. Projects may also include
investigations, studies, and reports. It is unknown at this time how many project assignments will be
issued because the services are of an as-needed nature.
CONTINUED ON ATTACHMENT: X YES SIGN
✓RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
_PROVE _OTHER
SIGNATURE(S):
ACTION OF BOOD N /X APPROVED AS RECOMMENDED OTHER
i
VOTE OF SUPERVISORS
/1 UNANIMOUS(ABSENT )
7� AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF N ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting
OF SUPER
CPM File: Alpha/Open CSA ORS ON THE DATE SHOWN.
)
County Administrator's Office ATTESTED o� 9
County Counsel JOHN CUL N,CLERK F THE BOARD OF SUPERVISORS
Auditor Controller AND COUNTY ADMINISTRATOR
Health Services Department(via CPM) n
Employment&Humans Services Department(via CPM) BY 0 ¢ l���Bbl/`'
DEPUTY
HMC Architects(via CPM)
Bahr Architects(via CPM)
H:\_ALPHA\$250,000 Open Agreements\04280602b.doc RL:TB Page 1 of 2 M382(10/88)
APPROVE AND AUTHORIZE CONSULTING SERVICES Alpha/Open CSA
AGREEMENTS WITH HMC ARCHITECTS AND BAHR May 23, 2006
ARCHITECTS FOR AS-NEEDED ARCHITECTURAL
SERVICES FOR VARIOUS COUNTY PROJECTS
Having as-needed contracts in place will allow the design phase to commence sooner and provide for a
shorter project completion schedule. The General Services Department currently has two $250,000
agreements in place and the contract limit has nearly been reached. To provide flexibility and capacity
for project delivery, it is recommended that two more as-needed contracts be approved at this time. It
is anticipated that there are enough current and potential projects that will utilize the two as-needed
contracts over a two-year span. Some of the anticipated projects include tenant improvements for the
Employment and Human Services Department and health clinic improvements for the Health Services
Department.
HMC Architects and Bahr Architects were selected through a competitive qualifications-based
selection process. Statements of Qualifications ("SOQ") were requested, fifteen SOQs were
received, and six firms were short-listed. A selection committee comprised of County staff from the
Health Services and General Services Departments conducted interviews of the short-listed firms. As
a result of the selection committee's evaluation, the first two contracts were issued to RMW
Architecture & Interiors and The Design Partnership. The proposed two contracts would go to the
next highest ranked firms, HMC Architects and Bahr Architects. It is recommended that the as-
needed contracts to these two firms be approved.
HA ALPHA\$250,000 Open Agreements\04280602b.doe Page 2 of 2 M382(10/88)
MAV,,10. 2006 10: 31AM C, C, County Counsel N0. 037 P. 1
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services—Long Form)
Revised 2002
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: By: 7r?44�
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
)ss'
COUNTY OF CONTRA COSTA )
On ,before me,
(insert name and title of the officer), personally appeared
personally Imown to me(or proved to me on the basis
of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)
acted,executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
(Seal)
Signature
•C1W0WLWGMW @r Ovwwdoa.Pemeft at mahlaam!
(soa cods I!tea)
Attachment to Board Order dated May 23, 2006
to Consulting Services Agreement between
Contra Costa County and Bahr Architects, Inc.
L-2 (Page 1 of 1)