HomeMy WebLinkAboutMINUTES - 05232006 - C.62 c s c
Ta- BOARD OF SUPERVISORS CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES v . - "'•'`s COSTA
DATE: MAY 23, 2006 . COUNTY
ra•-
SUBJECT: APPROVE AN AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH TELADATA, LLC FOR THE NEW FACILITY C
FOR THE CLERK-RECORDER, 555 ESCOBAR STREET,
MARTINEZ (WH447B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE an Amendment in the amount of $19,350 and authorize extra work under the
Consulting Services Agreement dated March 1, 2006, with Teladata, LLC for additional
data/telecommunications consulting services for the New Facility for the Clerk-Recorder, 555
Escobar Street, Martinez. The Amendment increases the scope of services and the payment
limit from $22,900 to $42,250.
2. AUTHORIZE the Director of General Services, or designee, to execute the Amendment to the
Consulting Services Agreement and to issue written authorizations for extra work provided that
the cumulative total cost for such additional authorizations shall not exceed $5,000.
FINANCIAL IMPACT
Funds are appropriated in the Plant Acquisition budget to pay for the additional consulting services.
BACKGROUND
On March 1, 2006 the Director of General Services approved a consulting services agreement with
Teladata for designing the data/telecommunications system at the new Clerk-Recorder building which
is currently under construction.
The subject Amendment increases the scope of services to include construction administration and
project closeout services for the data/telecommunications system installation.
CONTINUED ON ATTACHMENT: YES SI
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA COMMITTEE
�PPROVE OTHER
SIGNATURE(S)q: ,�.,,
ACTION OF BO R ON 3, 1?— (2 U APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
I HEREBY CERTIFY THAT THIS ISA TRUE
cc: General Services Department
ACTIONAND CORRECT COPY OF AN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVIS ON THE DATE SHOWN.
CPM File: 250-0114/A.1,1
250-0114/A.5 ATTESTED
County Administrator's Office JOHN CULLE CLERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Auditor Controller �Q
Clerk-Recorder's Office(via CPM) By ( ,DEPUTY
Teladata,LLC(via CPM)
H:\2001\2500114\01L014027b.doc SJ:tb Page 1 of 1 M382(10/88)
\I
File:250-0114/A.1.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR NEW FACILITY FOR THE CLERK-RECORDER,
555 ESCOBAR STREET,MARTINEZ
(WH447B)
1. Effective Date and Parties: Effective May 23,2006, Teladata,LLC(herein called"Consultant"),a Limited Liability Corporation,and the County
of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Pur ose: On March 1, 2006,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers the designing of the data/telecommunications systems at the new Clerk-Recorder building. The parties desire to further amend the
Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section 1(e),change the Payment Limit from$22,900.00 to$42,250.00,an increase of$19,350.00.
B. In the Agreement Section I(f),change the Completion Date,from April 30,2006 to October 31,2006.
C. In accordance with Section 14 of the Agreement provide the following:
In accordance with the proposal dated February 27, 2006, increase the scope of services to include construction administration and project
closeout services for the data/telecommunications system installation.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Michael J.Lango (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
RECOMMENDED FOR APPROVAL
By:
By: Date: Title:
Capital Projects Division Manager (Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
APPROVALS/ACKNOWLEDGMENT
APPROVALS
FORM APPROVED COUNTY COUNSEL
By:
, �
Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of ) .
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
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Attachment
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Proposal For:
Contra Costa County Elections/Recorders Facility
Cabling System Construction Administration
Submitted to:
MM 'Ima
OVUM
General Services Department
Capital Project Management Division
1220 Morello Avenue, Suite 100
Martinez, CA 94553-4711
Submitted by:
TELA DA TA
Expert,Independent, Unbiased Data/Telecom Infrastructure Design Engineering
44061 Old Warm Springs Boulevard
Fremont, California 94538
(510) 979-1200 Main, (510) 979-1886 Fax
Date: February 27, 2006
Proposal No: CC-6015
TELADATA
Expert&Unbiased Data/Telecom Infrastructure Design Engineering
OVERVIEW
Teladata has previously submitted a proposal for developing programming data, schematic design,
design development, and bid documents/bidding for the structured cabling system at the new County
Elections/Recorders facility at 555 Escobar Street in Martinez California. (Teladata Proposal:
CC6012 REV 01 February 27, 2006). Upon completion of these elements of the project, the County
would like to retain Teladata's services to continue with the preparation of construction drawings and
conduct construction administration for the structured cabling system installation throughout the dura-
tion of the.project.
The technology infrastructure design elements include:
1. Structured Cabling throughout the building - based on County Standards. The cabling system
shall be designed with consideration to special security and cable plant separation require-
ments of the County Divisions (Clerk, Elections, Recorder) i.e. lockable cable termination en-
closures etc.
2. Technology Room layout including racks, cabinets, overhead ladder runway, and general in-
frastructure:
1St Floor: 110 Communications Room
2"d Floor: 206 Communications Room
217 Recorder Computer Room
222 Elections Computer Room
3rd Floor: 306 Communications Room
3. Minimum Point of Entry (MPOE) layout and extension cabling as required.
4. Backbone/tie cabling requirements between technology rooms.
5. Wireless Access Point pre-cabling.
6. Cable TV pre-cabling.
7. Coordination of structured cabling system infrastructure with other technology elements such
as security systems, AN systems, etc. Including placement of system equipment in joint
technology rooms.
8. Validation of the electrical/mechanical load requirements for each technology room. Validate
electrical outlet size/type/configuration requirements necessary to support County network
and data processing equipment.
This proposal describes Teladata's Scope of Work and professional fees for leading the process of
Construction Administration (and construction documents).
Contra Costa County Proposal I Contract Page 2
Proposal No:CC-6015
TELA DATA
Expert&Unbiased Data/Telecom Infrastructure Design Engineering
SCOPE OF WORK
General
1. Continue with assigned Sr. Design Engineer/Project manager and support team to provide
leadership throughout the design process.
2. Continue providing expert counsel on technology design infrastructure questions.
3. Continue attending IT Infrastructure Design meetings and Construction Project meetings re-
lated to IT Infrastructure as necessary.
Construction Administration
4. Update the structured cabling system drawings to "For Construction" and distribute to de-
sign/construction team and structured cabling system contractor.
5. Perform on-site"kick-off' meeting with cabling system contractor.
6. Attend construction meetings as needed to coordinate structured cabling system technology
infrastructure.
7. Perform periodic on-site inspections to ensure compliance with requirements and construction
coordination.
8. Respond to RFI as applicable.
9. Review change order requests and make recommendations.
10. Perform contractor contract reconciliation.
11. Review cabling system test results and close out submittals (i.e. system warranties).
12. Create as-built documentation set.
SCHEDULE
E d
2.01 Construction Administration, Construction Documents, 3=31-06 9/30/06
As-built Drawings, and Project Close-out:
Teladata can tailor the project schedule to meet the needs of the county.
SUMMARY
These tasks will require a competent project management team with the time, experience, and re-
sources to focus on the project. Teladata has extensive experience in the design and management
of Information Technology infrastructure projects and has managed many projects of this scope in
the past. Teladata can provide the methodology, leadership and Experience
manpower required to ensure a successful project.
Leadership
Contra Costa County Proposal I Contract Proven Methodology Page 3
Proposal No:CC-6015
TELADATA
Expert&Unbiased Data Telecom Infrastructure Design Engineering
PROFESSIONAL SERVICES FEES
Teladata will provide professional design and construction administration services on an hourly basis.
We will provide accurate, detailed invoices on a monthly basis (invoices are sent out approximately
the third week of each month for the previous month's work) and will include an itemized list for the
cost of reimbursable expenses associated with the project. Teladata will require a signed agreement
prior to providing services.
Cabling System
'` �s ra ±o§ �� ` a
Ieiri Range ofzH;oursRange of Fee
� P�rofessionai ervlces ;
,» Low Htgh. R= gh
1.01 Cabling System Construction Administration 80 90 14,000 15,750
(and Construction Documents)
1.02 Cabling System As-Built Documentation and 16 20 2,800 3,500
Project Close-out
2.00 Reimbursable I'� 100 100
3.00 CABLING SYSTEM TOTAL $16,900 c21 $19,350
(1)Teladata does not mark up reimbursable expenses. This is an estimated pass-through expense.
Iz► NOT TO EXCEED FEE5.
RATES
¢. semNO,- k "ks�"
qE �Descrlptlon - 01`0111^20Rate-
,, 151«. � ,
Principal In Charge $200
Sr. Project Manager $175
Project Manager $165
Designer $125
Administration $85
Teladata's estimated average weighted rate for this project is$175.00.
Contra Costa County Proposal I Contract Page 4
Proposal No:CC-6015
TELADATA
Expert&Unbiased Data/Telecom Infrastructure Design Engineering
OPTIONAL CONSULTING_SERVICES
Teladata can provide the following professional services which have not been included in this pro-
posal:
1. IT equipment relocation management i.e. servers, network switches, storage devices.
2. Telco circuit coordination/implementation (voice & data).
3. Desktop equipment relocation management i.e. PC's, faxes, printers, modems.
4. On-site cut-over support for data and telephony systems during move-in.
5. Wireless network design and implementation (active equipment).
6. Cellular and mobile antennae repeaters (active equipment).
7. Video conferencing consulting.
8. Audio/Visual design, planning, and implementation (with strategic partner Charles M Salter&As-
sociates).
9. Security system design, planning, and implementation (with strategic partner Security by Design).
X
)i
Contra Costa County Proposal I Contract Page 5
Proposal No:CC-6015