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Home My WebLink AboutMINUTES - 05232006 - C.50 E L TO: BOARD OF SUPERVISORS ;. -' Contra Costa FROM: Danna Fabella, Interim Director ' COU nty Employment and Human Services Department DATE: April.6, 2006 SUBJECT: APPROVE Appropriations Adjustment for Employment and Human Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Emplo=emt and Human Services ): APPROVE Appropriations and Revenue Adjustment No. 03 authorizing new revenue in the amount of$300,000 from Child Welfare Services Augmentation Funds appropriating it to purchase of capital equipment used in the support of automation projects by EHSD. FINANCIAL, IMPACT: The financial impact of this Board Order increases expenditure and revenue levels of the FY 05-06 budget through the recognition of new federal and state funding previously unbudgeted. The funding increases the Department's ability to provide necessary automation systems infrastructure capacity for new and existing applications and staff files. This appropriation offsets county funds with state and federal funds. There are no additional county general funds required.. RACKGROITND* EHSD has many automation projects that require saving of e-mail, system applications, policy, directives, document and forms distributed, databases and now, added online case files. As the Department's automation efforts progress, the needs for storage capacity have increased. For example, in May 2005 EHSD automation efforts put Foster Care/Ca1WORKs/Medi-CAL/GA/Child Care and Employment Services case files on line and did away with paper cases. This represents over 11,500,000 pages of case documents that can be accessed by authorized staff anywhere in the Department. This appropriation allows for the purchase of equipment required to backup and store data for reports, e-mail files, files and custom applications used by the.Department in its effort to provide bettor storage and retrieval of information for state and federal reporting and program administration. This equipment will allow the Department to maintain file and application growth, and storage needs for several years to come. CONSEQUENCES OF NEGATIVE ACTION: If this action is not approved, the Department will have insufficient capacity to maintain records and applications, and/or to back up critical files used in day-to-day operations. The Department could experience the loss of such files resulting in irretrievable information that would harm clients, and possibly put the Department at risk of financial audit exceptions if claims cannot be documented with information on these files. Attachment:. Appropriation Adjustment Documentation. CONTINUED ON ATTACHMENT:_X_YES SIGNATURE: 4Zt/Ls ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE V\ L_-rCPPROV OTHER SIGNATURES ACTION OF B A D ON D )� (7 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN CULLED CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: DANNA FABELLA 3-1579 EHSD(CONTRACTS UNIT)-EB COUNTY ADMINISTRATOR BY ,DEPUTY AUDITOR-CONTROLLER CONTRACTOR AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TIC 27 F-1 COUNTY ADMINISTRATOR BUDGET UNIT: EHSD DEPT.0502-CHILDREN AND FAMILY SERVICES EHSD DEPT.0503 ADULT AND AGING ACCOUNT CODING EHSD DEPT.0504 WORKFORCE SERVICES EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0502 5240 2340 OTHER INDEPARTMENTAL CHARGES 33,333 00 0503 5268 2340 OTHER INDEPARTMENTAL CHARGES 33,333 00 0504 5410 2340 OTHER INDEPARTMENTAL CHARGES 33,334 00 0111 4423 4368 1305 MCDONALD AVE REMODEL 100,000 00 0990 6301 RESERVE FOR CONTINGENCY 100,000 00 0990 6301 APPROPRIATE NEW REVENUE 100,000 00 5240 2340 OTHER INTERDEPARTMENTAL CHARGES 33,333 00 5268 2340V 33,333 00 5410 2340 V y V 33,334 00 200,000 00 3020 000 oo 1UDITO/R,-CONTROLLER:) /// 5'1%310 2 h To appropriate expenditures in EHSD Depts 0502,0503 and 0504 for EHSD 3Y: IIINNN////// Nv V� DATE % V 60 capital remodeling and improvement project at 1305 MacDonald Avenue building in Richmond. Appropriations will be transferred to General Services Dept.0111 for FY 05/06. NTY A ISTRATOR:, / DATE-01/'o C 30ARD OF SUPERVISORS: AYES: . Gioia,Piepho,DeSaulnier,Glover and Uilkema NOES: None Takahashi Fiscal Division Mgr. 3/27/200 ' ABSENT: None SIGMATURE TITLE DATE ABSTAIN: None 3Y: ��%Jl'��" �%/ f�(il� DATE .7 ', V!� APPROPRIATION APOO V IOo2 I I ADJ.JOURNAL NO. (M129 Rev 2/86) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 BUDGET UNITS: EHSD DEPT.0502 CHILDREN&FAMILY SVCS.EHSD DEPT. 0503 AGING AND ADULT SERVICES ACCOUNT CODING EHSD DEPT.0504 WORKFORCE SERVICES REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0502 5240 9259 ST AID REALIGNMENT-VLF 19666 O 5240 9263 ST AID REALIGNMENT-SALES TAX 319667 O 0503 5268 9259 ST AID REALIGNMENT-VLF 1�666 0 5268 9263 ST AID REALIGNMENT-SALES TAX 319667 0 0504 5410 9259 ST AID REALIGNMENT-VLF 19666 0 5410 9263 ST AID REALIGNMENT-SALES TAX 31,668 0 TOTALS 100,00 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To recognize revenue from State of CA Realignment Growth BY:. DATE !V Funds for capital remodeling and improvement project for EHSD 1305 MacDonald Avenue building in Richmond for COUNT ISTRATOR: FY 05/06. Y: DATE BOARD OF SUPERVISORS: AYES: Gioia,Piepho,DeSaulnier,Glover and Uilkema NOES: None ABSENT: None ABSTAIN: None J Jim Takahashi Fiscal Division Mgr. 19J.2105 SIG ATURE TITLE DATE )�/ REVENUE ADJ. RA00 b&V. BY: �'�%1` ` / `' DATE L`" JOURNAL N0. (M 8134 Rev.2/86)