HomeMy WebLinkAboutMINUTES - 05162006 - C.24 TO: BOARD OF SUPERVISORS - CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES 's COSTA
DATE: MAY 16, 2006 `°s>a ro;;x "`�~� COUNTY
SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE VEHICLE
FOR THE EMPLOYMENT AND HUMAN SERVICES
DEPARTMENT Z
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
0
APPROVE Appropriation Adjustment No. authorizing new revenue in Fleet Operations (0063) in
the amount of $15,480 from accumulated depreciation and estimated salvage and appropriating it to
purchase one replacement vehicle for Employment and Human Services Department.
FINANCIAL IMPACT
This action provides appropriations from depreciation and estimated salvage for the replacement of
one vehicle. The estimated purchase cost of $14,265 will be funded with accumulated depreciation
and salvage proceeds. The remaining $1,215 available in accumulated depreciation is being
appropriated toward a possible future vehicle purchase for the Employment and Human Services
Department. Any excess appropriations will be refunded to the Employment and Human Services
Department at the end of the fiscal year once all vehicle purchases for the year are complete.
BACKGROUND
This vehicle replacement was not part of the approved FY2005-06 Master List for Vehicle
Replacement, but meets replacement policy guidelines.
CONTINUED ON ATTACHMENT: 1--YES SIGN 14o
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION O D COMMITTEE
--APPROVE OTHER
SIGNATURE(S)S�L�_ ao��
ACTION OF BOA D N APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
_/UNANIMOUS(ABSENT 0�7&
AYES: NOES:
ABSENTS: ABSTAIN:
i
MEDIA CONTACT:MICHAEL J.LANGO(313-7100) /
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE /
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management ��
Auditor-Controller(via F/M) ATTESTED !ate ��.
Employment and Human Services Department(via F/M) JOHN CULLN.4LERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
G:Wdmin\VehicleReplacementBoardOrders\EmpHumanSvcs\BOAppropAdjustlRepl.Vehicle5-16-06.doc FM:BG Page 1 of 1
M382(10/88)
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Budget Unit 0063 Fleet Services
0005 8982 EQUIPMENT REPLACEMENT RELEASE 13,980.00
0005 9922 SALE OF EQUIPMENT 1,500.00
TOTALS: $15,480.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR,T CONTROLLER
�� To appropriate accumulated depreciation &
By: Date: estimated salvage on the following vehicles:
_ Eq # Ace Depr Est Salvage Total
COUNTY ADIVIINISTOR f 0553 139980 19500 15,480
Lt
By: � � "LL�s
Date:-4u:
BOARD OF SUPERVISORS
YES:
SUPENSORS 6101A,Ulla
NO: NONE
Deputy Director
Ol�P�CF�J0I�fhed& i,�,� ,,� Ufj�,� _ General Services 4/24/2006
1� {Psood ��'°'r SIG ATURE TITLE DATE
MAY 16 [006 REVENUE ADJ.
By: Date: JOURNAL NO. RAOO
(M 8134 Rev.2/86)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 BOARD OF SUPERVISORS
❑ COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budget Unit 0063 Fleet Operations
4263 4953 AUTOS & TRUCKS 15,480.00
0990 6301 RESERVE FOR CONTINGENCIES 15,480.00
0990 6301 APPROPRIABLE NEW REVENUE 15,480.00
TOTALS: $15,480.00 $30,960.00
APPROVED EXPLANATION OF REQUEST
AUDITOR CONTROLLER
To appropriate accumulated depreciation and estimated
By: Date: salvage from equipment#0553 being replaced by the
Employment and Human Services Department . This
COUNTY..ABMINIITOR vehicle was not included in the FY2005/06 Fleet Vehicle
By: /� ) Date: Replacement Plan but meets replacement policy guidelines.
BOARD OF SUPERVISORS
YES:
SUPERVISORS U9®IA,.UB ,
PIERA®ESA
NO: NONE
JOHN CU ,Cmdoobdof
Deputy Director
10A General Services 4/24/2006
By: DateMY 16, 2 06 SIGIfiATURE TITLE DATE
(M 8134 Rev.2/88) APPROPRIATION
ADJ. JOURNAL NO. APOO &/0&
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : r-- Date: 0 6
Authorized Signature: l Telephone: 3 -17-7,s--
Printed
l77S--
Printed Name:
1. Reason and justification for vehicle request: ce"
2. Funding Source: (Budget information will be used to prepare Board Order):
-J—
Is an appropriation adjustment needed? ❑ Yes No
Fiscal Officer. Name X )- t Telephone: 3—/�a 6'?
3. Description of vehicle or equipment requested (If applicable,complete an accessories form):
(5ZdD (6 FOP-d 74_"A �
4. Is an alternative fuel vehicle acceptable? OYes ❑ No
If no, reason clean air vehicle will not work:
5. If replacement,which vehicle or equipment is being replaced: Type: ��qS
Vehicle/Equipment Number. 3 Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: a�v�7n -T
7. CAO Release o GSD FI et Management: es ❑ No Date: _ 74 7— �ca
CAO Si mature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment-an addition to the fleet? ❑ Yes No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager.
Date Inspected:
Vehicle/Equipment: Make: Model: Ti) Year.
Condition of vehicle and/or equipment and life expectancy: V I(, c L % S
2 41—
Accumulated Depreciation: /3 97`i, �S Estimated Salvage Value: !,5 � ✓
Estimated Cost of Request: y/`/ -2 6 S L
3. Fleet Manager Signature: Date: i 7
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