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Home My WebLink AboutMINUTES - 04042006 - C.65 TO: BOARD OF SUPERVISORS / x CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES a _ COSTA DATE: APRIL 4, 2006 J$ COUNTY SUBJECT: LEASE AMENDMENT FOR THE PREMISES AT 816 MAIN . STREET, MARTINEZ FOR THE CLERK-RECORDER (T00645) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Second Amendment to the Lease with Thomas E. Stewart to extend the term of the existing lease for the premises at 816 Main Street, Martinez, from April 1, 2006 to December 31, 2006, for continued occupancy by the Clerk-Recorder, under the terms and conditions more particularly set forth in the Lease Amendment. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease Amendment, and to EXERCISE any options to extend the Lease. FINANCIAL IMPACT Extending the term of this Lease was anticipated and budgeted in the Clerk-Recorder's approved FY 2005/06 budget and requested FY 2006/07 budget. The rent for the period from April 1, 2006 through December 31, 2006 is $43,065. BACKGROUND Approval of the Lease Amendment will provide for continued use of approximately 3,140 square feet of office space as requested by the Clerk-Recorder. The Clerk-Recorder has occupied this location since 2002. The Clerk-Recorder intends to vacate this building upon completion of the new Clerk- Recorder/Elections building currently under construction at 555 Escobar Street in Martinez. Approval of the Second Amendment to Lease will extend the term of the lease from April 1, 2006 to December 31, 2006, at a rental rate of $4,785 per month, and will provide office space to support for the Clerk- Recorder's operations until the new building is completed. 1 CONTINUED ON ATTACHMENT:^YES SIGNATOR .=RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION FB6 COMMITTEE `APPROVE OTHER SIGNATURE(S): ACTION OF BOARD/ON (p. .''-L i Yy'1''"-' APPROVED AS RECOMMENDED ( OTHER VOTE OF SUPERVISORS JL UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Real Estate Services Division-(S.B.Van Horn 313-7260) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORSION THE DATE SHOWN. Auditor-Controller(via UM) Risk Management(via UM) ATTESTED /I-"/' (• t-i- / tL•'-�� Clerk-Recorder(via UM) JOHN CU LEN,CLERK OF THE BOARD OF SUPERVISORS Thomas E. Stewart(via UM) AN/0.)CO NTY ADMINISTRATOR n BY (/1 CLIC Q-It o� TL{6 �i g4.rt� r�''^-1_ fi' ( �`� ,DEPUTY I:\LeaseMgt\Board Orders\2006-04-04\816Mainbdo4.doc SBV: Page 1 of 1 M382(10/88) SECOND AMENDMENT TO LEASE 816 MAIN STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY CLERK-RECORDER 1. PARTIES: Effective on APR 4 2006 , THOMAS E. STEWART, hereinafter called "LESSOR," and COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY," mutually agree and promise as follows: 2. PURPOSE: The parties desire to amend that Lease dated September 17, 2002, and amended March 4, 2003, entered into between LESSOR and COUNTY for approximately 3,140 square feet of office space commonly known and designated as 816 Main Street, Martinez, California, for the purpose of adding an option to extend the term of the Lease as follows: 3. AMENDMENT: Paragraph 4.5 EXTENSION, as added by the First Amendment to Lease dated March 4, 2003, is amended to add a fourth extension option, to read as follows: A.4.5. EXTENSION: This Lease may, at the option of COUNTY, be extended upon the same terms and conditions, except the rental shall be adjusted as follows: a. First Option: For a six (6) month term commencing October 1, 2004 and ending March 31, 2005, at a monthly rental of FOUR THOUSAND SIX HUNDRED AND NO/100 DOLLARS ($4,600.00). b. Second Option: For a six (6) month term commencing April 1, 2005 and ending September 30, 2005, at a monthly rental of FOUR THOUSAND SIX HUNDRED AND NO/100 DOLLARS ($4,600.00). C. Third Option: For a six (6) month term commencing October 1, 2005 and ending March 31, 2006, at a monthly rental of FOUR THOUSAND 1 DRA:SB V S 16Mainamend2a.doc 3/02/06 SEVEN HUNDRED EIGHTY-FIVE AND NO/100 DOLLARS ($4,785.00). d. Fourth Option: For a nine (9) month term commencing April 1, 2006 and ending December 31, 2006, at a monthly rental of FOUR THOUSAND SEVEN HUNDRED EIGHTY-FIVE AND N0/100 DOLLARS ($4,785.00). It is understood and agreed that COUNTY shall give LESSOR sixty (60) days prior written notice of its intention to exercise any option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of this Lease shall not expire until fifteen (15) working days after receipt of LESSOR'S written demand to exercise or forfeit said option. (Remainder of Page Intentionally Left Blank) 2 DRA:SBV 816Mainamend2a.doc 3/02/06 I I 4. EFFECT: Except for the Amendment agreed to herein, the Lease dated September 17, 2002 and amended March 4, 2003, remains in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date set forth above. COUNTY LESSOR COUNTY OF CONTRA COSTA, a THOMAS E. STEWART political subdivision of the State of California J� g BY'/ S X:41-t By Thomas E. Stewart t . Lango Director of General Services RECOMMENDED FOR APPROVAL: Y ' - LA4,(44 Dick R. Awenius Real Estate Services Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel C � By QLA A Lillian T. Fujii Deputy County Counsel 3 DRA:SBV 8)Wainamend2a.doc 3/02/06 TO: BOARD OF SUPERVISORS MCONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES _ a s COSTA DATE: APRIL 4, 2006I _ ' COUNTY rq SUBJECT: LEASE LEASE AMENDMENT FOR THE PREMISES AT 816 MAIN • STREET, MARTINEZ FOR THE CLERK-RECORDER (T00645) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Second Amendment to the Lease with Thomas E. Stewart to extend the term of the existing lease for the premises at 816 Main Street, Martinez, from April 1, 2006 to December 31, 2006, for continued occupancy by the Clerk-Recorder, under the terms and conditions more particularly set forth in the Lease Amendment. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease Amendment, and to EXERCISE any options to extend the Lease. FINANCIAL IMPACT Extending the term of this Lease was anticipated and budgeted in the Clerk-Recorder's approved FY 2005/06 budget and requested FY 2006/07 budget. The rent for the period from April 1, 2006 through December 31, 2006 is $43,065. BACKGROUND Approval of the Lease Amendment will provide for continued use of approximately 3,140 square feet of office space as requested by the Clerk-Recorder. The Clerk-Recorder has occupied this location since 2002. The Clerk-Recorder intends to vacate this building upon completion of the new Clerk- Recorder/Elections building currently under construction at 555 Escobar Street in Martinez. Approval of the Second Amendment to Lease will extend the term of the lease from April 1, 2006 to December 31, 2006, at a rental rate of $4,785 per month, and will provide office space to support for the Clerk- Recorder's operations until the new building is completed. CONTINUED ON ATTACHMENT: YES SIGNATUR �htECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD N APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Real Estate Services Division—(S.B.Van Horn 313-7260) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOf''S,ON THE DATE SHOWN. Auditor-Controller(via UM) (/i/C/O HE DATE W Risk Management(via UM) ATTESTED , Clerk-Recorder(via UM) JOHN Cly LEN,CLERK OF THE OARD OF SUPERVISORS Thomas E.Stewart(via UM) =INISTRATOR D ` �-�� BY ,DEPUTY I:\LeaseMgt\Board Orders\2006-04-04\816Mainbdo4.doc SBV: Page 1 of 1 M382(10/88) � G Y * .,tNtTs O S T A COUNTY tsne,:al$'eirc partment Michael J.Lango Director .� ES O• ,`=, � �z Terry Mann ,_,<, ••�: Deputy Director Dick R.Awenius �Os Real Estate Manager T'i`t`COY3NY'� Date: February 14, 2006 To: Lillian Fujii, Deputy County Counsel 1 � a-"Vzmm From: Steven B. Van Horn, Senior Real Property Agent4 FEB .( 6 2006 COUNTY Subject: 816 Main Street, Martinez—Lease Amendment (T00645) MAFITINFZ.CALIFL Please review the attached amendment to lease for the above referenced property. The lease needs to be amended to add an additional extension option to 816 Main Street so the Clerk-Recorder can remain at that location until his new building is completed. I have also included a copy of the first amendment to the lease for your reference. Any questions,please give me a call at extension 3-7260. Thank you. { aS �- ��W t 0 DFEB'2 3,2006 GENERAL SEIIVICE`�DEPARTMENT Real Estate 5ce viccs)3ivision 1220 Morello Avenue, Suite 100 • Martinez, CA 94553 \\GSD-APP\Usem$\mnhom\DATA\Worddocs\8I6 Main Street\816Mainmemo l.doc (925) 313-7250 Phone • (925) 313-7299 Fax c a' SECOND AMENDMENT TO LEASE i 816 MAIN STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY CLERK-RECORDER 1. PARTIES: Effective on THOMAS E. STEWART, hereinafter called "LESSOR," and COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY," mutually agree and promise as follows: 2. PURPOSE: The parties desire to arriend that Lease dated September 17, 2002, and amended March 4, 2003, entered into between LESSOR and COUNTY for approximately 3,140 square feet of office space commonly known and designated as 816 Main Street, Martinez, California, for the purpose of adding an option to extend the term of the Lease as follows: 3. AMENDMENT: Paragraph 4.5 EXTENSION, as added by the First Amendment to Lease dated March 4, 2003, is amended to add a fourth extension option, to read as follows: A.4.5. EXTENSION: ThiS Lease may, at the option of COUNTY, be extended upon the same terms and conditions, except the rental shall be adjusted as follows: a. First Option: For a six (6) month term commencing October 1, 2004 and ending March 31, 2005, at a monthly rental of FOUR THOUSAND SIX HUNDRED AND NO/100 DOLLARS ($4,600.00). b. Second Option: For a six (6) month term commencing April 1, 2005 and ending September 30, 2005, at a monthly rental of FOUR THOUSAND SIX HUNDRED AND N01100 DOLLARS ($4,600.00). C. Third Option: For a six (6) month term commencing October 1, 2005 and . ending March 31, 2006, at a monthly rental of FOUR THOUSAND 1 DRA:SBV 816Mainamend2a.doc 3/02/06 SEVEN HUNDRED EIGHTY-FIVE AND NO/100 DOLLARS ($4,285.00). d. Fourth Option: For a nine (9) month term commencing April 1, 2006 and ending December 31, 2006, at a monthly rental of FOUR THOUSAND SEVEN HUNDRED EIGHTY-FIVE AND NO/100 DOLLARS ($4,785.00). It is understood and agreed that COUNTY shall give LESSOR sixty (60) days prior written notice of its intention to exercise any option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of this Lease shall not expire until fifteen (15) wo.rking days after receipt of LESSOR'S written demand to exercise or forfeit said option. (Remainder of Page Intentionally Left Blank) 2 DRA:SBV 816Mainamend2a.doc - 3/02/06 4. EFFECT: Except for the Amendment agreed to herein, the Lease dated September 17, 2002 and amended March 4, 2003, remains in full force and effect. IN WITNESS .WHEREOF, the parties have executed this Amendment as of the date set forth above. COUNTY LESSOR COUNTY OF CONTRA COSTA, a THOMAS E. STEWART political subdivision of the State of California By By Thomas E. Stewart Michael J. Lango Director of General Services RECOMMENDED FOR APPROVAL: By Dick R. Awenius Real Estate Services Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel By Lillian T. Fujii Deputy County Counsel 3 DRA:SBV 816Mainamend2a.doc 3/02/06