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Home My WebLink AboutMINUTES - 04042006 - C.64 . L TO: BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA DATE: APRIL 4, 2006 J� �3$ COUNTY sri coup SUBJECT: LEASE AMENDMENT FOR THE PREMISES AT 822 AND 826 MAIN STREET, MARTINEZ FOR THE CLERK-RECORDER04 (T00023) • SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Fourth Amendment to the Lease with Earl D. Dunivan and Joanne Dunivan to extend the term for the 822 Main Street portion of the lease for the premises at 822 and 826 Main Street, Martinez from April 1, 2006 to December 31, 2006, for continued occupancy by the Clerk-Recorder, under the terms and conditions more particularly set forth in the Lease Amendment. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease Amendment, and to EXERCISE any options to extend the Lease. FINANCIAL IMPACT Extending the term of this Lease was anticipated and budgeted in the Clerk-Recorder's approved FY 2005/06 budget and the requested FY 2006/07 budget. The rent at 822 Main Street for the period from April 1, 2006 through December 31, 2006 is $28,710. The rent for 826 Main Street remains unchanged. BACKGROUND The buildings located at 822 and 826 Main Street in Martinez are separate, but adjacent, office buildings occupied by two different County departments that have been combined into one lease. The 822 Main Street building contains approximately 2,580 square feet of office space and has been occupied by the Clerk-Recorder since 1984. The 826 Main Street location contains approximately 1,350 square feet of office space and has been occupied by the Health Services Department since 1991. The Clerk-Recorder intends to vacate the 822 Main Street building upon the completion of the new Clerk-Recorder/Elections building currently under construction at 555 Escobar Street in Martinez. Approval of the Fourth Amendment to Lease will extend the term of the lease as it applies to the 822 Main Street space from April 1, 2006 to December 31, 2006, at a rental rate of $3,190 per month, and will provide for the Clerk-Recorder's occupancy until the new building is completed. The terms of the lease as they apply to the 826 Main Street location will not be c a 8d by this Lease Amendment. CONTINUED ON ATTACHMENT: YES SIGNATURE: i RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIO A 'G MMI EE APPROVE OTHER SIGNATURE(S): QZL ESC / f , ACTION OF BOARfS O l= I I /- ,?' APPROVED AS RECOMMENDED (\ OTHER VOTE OF SUPERVISORS V,�UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Real Estate Services Division-(S.B.Van Horn 313-7260) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORSONTHE.DATE SHOWN. Auditor-Controller(via UM) i•- / / Risk Management(via UM) ATTESTED_ Clerk-Recorder(via UM) JOHN C LLEN.CLERK OF THE BOARD OFSUPERVISORS Earl D.Dunivan(via UM) AND AUNTY ADMINISTRATOR L / ,,, C �KJ(C 400" Tf'f-S _�A7'PD BY /� - c' ' / DEPUTY I:\LeaseMgt\Board Orders\2006-04-04\822-826Mainbdo4.doc SBV: Page 1 of 1 M362(10/88) C} FOURTH AMENDMENT TO LEASE 822-826 MAIN STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY CLERK-RECORDER HEALTH SERVICES DEPARTMENT 1. PARTIES: Effective on APR 6 4 2006 EARL D. DUNIVAN and JOANNE DUNIVAN, hereinafter together called "LESSOR," and COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY," mutually agree and promise as follows: 2. PURPOSE: The parties desire to amend that Lease dated May 22, 1984, and amended June 11, 1991, April 28, 1998, and April 1, 2003, entered into between LESSOR and COUNTY for approximately 2,580 square feet of office space commonly known and designated as 822 Main Street, Martinez, California, and 1,350 square feet of office space commonly known and designated as 826 Main Street, Martinez, California, totaling 3,930 square feet, for the purpose of adding an option to extend the term of the Lease as follows: 3. AMENDMENT: Paragraph 5.1 EXTENSION, added by paragraph 3 AMENDMENT of the Third Amendment to Lease dated April 1, 2003, shall be deleted in its entirety and replaced with the following: 5.1 EXTENSION: For the purposes of this paragraph and this paragraph only, 822 Main Street and 826 Main Street shall be considered to be separate properties, and, as such, the extensions may be exercised individually. This Lease may, at the option of the COUNTY, be extended upon the same terms and conditions, except the rental shall be adjusted as follows: 822 Main Street a. First Option: For a six (6) month term commencing October 1, 2004 and 1 DRA:SBV 822-826Mai namend4a,doc 3/02/06 ending March 31, 2005, at a monthly rental of TWO THOUSAND NINE HUNDRED FIFTY AND NO/100 DOLLARS ($2,950.00). b. Second Option: For a one (1) year term commencing April 1, 2005 and ending March 31, 2006, at a monthly rental of THREE THOUSAND SEVENTY AND NO/100 DOLLARS ($3,070.00). C. ThirdiOption: For a nine (9) month term commencing April 1, 2006 and ending December 31, 2006, at a monthly rental of THREE THOUSAND ONE HUNDRED NINETY AND NO/100 DOLLARS ($3,190.00). 826 Main Street a. First Option: For a two (2) year term commencing April 1, 2007 and ending March 31, 2009 at a monthly rental of ONE THOUSAND SEVEN HUNDRED THIRTY-FIVE AND NO/100 DOLLARS ($1,735.00) for the period commencing April 1, 2007 and ending March 31, 2008, and ONE THOUSAND EIGHT HUNDRED FIVE AND NO/100 DOLLARS ($1,805.00) for the period commencing April 1, 2008 and ending March 31, 2009. It is understood and agreed that COUNTY shall give LESSOR ninety (90) days prior written notice of its intention to exercise any option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of this Lease shall not expire until fifteen (15) working days after receipt of LESSOR'S written demand to exercise or forfeit said option. (Remainder of Page Intentionally Left Blank) 2 DRA:SB V 822-826 Mai namend4a.doc 3/02/06 t 4. EFFECT: Except for the Amendment agreed to herein, the Lease dated May 22, 1984 and amended June 11, 1991, April 28, 1998, and April 1, 2003, remains in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date set forth above. CONTRA COSTA COUNTY LESSOR COUNTY OF CONTRA COSTA, a EARL D. DUNIVAN AND JOANNE political subdivision of the State of DUNIVAN California By By i L go ail D. univan Director of General Services RECOMMENDED FOR APPROVAL: By Joanne Dunivan !\ w 11AAY Dick R. Awenius Real Estate Services Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel By Li an T. Fujii Deputy 822-826 Main amend4 a.do c I 3 DRA:SBV 822-826 Mainamend4a.doc 3/02/06