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Home My WebLink AboutMINUTES - 04042006 - C.63 TO: BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES a COSTA DATE: APRIL 4, 2006] --- ------ COUNTY SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT WITH RIEDINGER CONSULTING TO PROVIDE CLAIMS ANALYSIS SERVICES RELATED TO THE FIRST AND SECOND FLOOR REMODEL AND PARKING LOT EXPANSION AT 1650 C CAVALLO ROAD, ANTIOCH FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT (WH457B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Consulting Services Agreement dated April 4, 2006 through December 31, 2006 with Riedinger Consulting in the amount of $60,000 to provide claims analysis services related to the First and Second Floor Remodel and Parking Lot Expansion at 1650 Cavallo Road, Antioch for the Employment and Human Services Department. 2. AUTHORIZE the Director of General Services or designee to execute the agreement FINANCIAL IMPACT The consulting services will be funded by the project funds. BACKGROUND The 1650 Cavallo Road project was completed and accepted approximately a year ago. The project was hampered by contractor performance and payment issues. A lawsuit was filed in regards to the project — S & K Metal v. Tinney Construction Corp. et al., Contra Costa County Superior Court Case No. C05-1034. To assist the County in addressing the lawsuit, County Counsel solicited for claims consultant services. Four proposals for these services were received. County Counsel selected Riedinger Consulting and negotiated the scope of services and a fee limit of $60,000. Riedinger's services will include a review and assessment of project documents, schedule and delay analyses, and support in mediation. CONTINUED ON ATTACHMENT:_YES SIGNATURE: �XL ,--RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATI COMMITTEE -APPROVE OTHER SIGNATURE(S)ILLL/,-�:��_ ACTION OF BO R ON I APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOR THE DATE SHOWN, CPM File: 305-0102/A.1.1 {_/v( 305-0102/A.5 ATTESTED County Administrator's Office JO N C LLEN,CLERK OF TH BOARD OF SUPERVISORS County Counsel COUNTY ADMINISTRATOR - Auditor Controller Employment and Human Services Department(via CPM) BY Reidinger Consulting(via CPM) DEPUTY H:\2001\3050102\01B002413b.doc RL:amc Page 1 of 1 M382(10/88) I To:- `BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LAINGO, DIRECTOR OF GENERAL SERVICES COSTA DATE: APRIL 4, 2006 1 COUNTY SUBJECT: LEASE AMENDMENT FOR THE PREMISES AT 822 AND 826 MAIN STREET, MARTINEZ FOR THE CLERK-RECORDER . �� (T00023) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE the Fourth Amendment to the Lease with Earl D. Dunivan and Joanne Dunivan to extend the term for the 822 Main Street portion of the lease for the premises at 822 and 826 Main Street, Martinez from April 1, 2006 to December 31, 2006, for continued occupancy by the Clerk-Recorder, under the terms and conditions more particularly set forth in the Lease Amendment. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease Amendment, and to EXERCISE any options to extend the Lease. FINANCIAL IMPACT Extending the term of this Lease was anticipated and budgeted in the Clerk-Recorder's approved FY 2005/06 budget and the requested FY 2006/07 budget. The rent at 822 Main Street for the period from April 1, 2006 through December 31, 2006 is $28,710.. The rent for 826 Main Street remains unchanged. BACKGROUND The buildings located at 822 and 826 Main Street in Martinez are separate, but adjacent, office buildings occupied by two different County departments that have been combined into one lease. The 822 Main Street building contains approximately 2,580 square feet of office space and has been occupied by the Clerk-Recorder since 1984. The 826 Main Street location contains approximately 1,350 square feet of office space and has been occupied by the Health Services Department since 1991. The Clerk-Recorder intends to vacate the 822 Main Street building upon the completion of the new Clerk-Recorder/Elections building currently under construction at 555 Escobar Street in Martinez. Approval of the Fourth Amendment to Lease will extend the term of the lease as it applies to the 822 Main Street space from April 1, 2006 to December 31, 2006, at a rental rate of $3,190 per month, and will provide for the Clerk-Recorder's occupancy until the new building is completed. The terms of the lease as they apply to th�826 Main Street location will not be c a d by this Lease Amendment. CONTINUED ON ATTACHMENT: ✓YES SIGNATURE: _,RECOMMENDATION OF COUNTY AQMINISTRATOR _RECOMMENDATIOA MMI EE ROVE _OTHER r SIGNATURES ACTION OF BOA O APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT�) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department I AND CORRECT COPY OF AN ACTION TAKEN Real Estate Services Division-(S.B.Van Horn 313-7260) AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOR ON THE DATE SHO N. Auditor-Controller(via UM) //� Risk Management(via UM) ATTESTEDBOARD it/1..�- �7�� Clerk-Recorder(via UM) JOHN C LLEN,CLERK OFT BOARDJOHN O LLEN,CLERK OFT BOARD OF�UPERVISORS Earl D.Dunivan(via UM) AND UNTY ADMINISTRATOR BY0 _DEPUTY I:\LeaseMgt\Board Orders\2006-04-04\822.826Mainbdo4.doc SBV: Page 1 of 1 M382(10/88) i 000 Lillian T. Fujii r Deputy County Counsel (925)3354814 To 1 -Sea —tb � pE c E 0d �-� FEB 2 8 2006 D GENERAL SERVICES DEPARTMENT Real Estate Services Division FOURTH AMENDMENT TO LEASE 822-826 MAIN STREET MARTINEZ, CALIFORNIA FOR THE CONTRA COSTA COUNTY CLERK-RECORDER HEALTH SERVICES DEPARTMENT 1. PARTIES: Effective on , EARL D. DUNIVAN and JOANNE DUNIVAN, hereinafter together called "LESSOR," and COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY," mutually agree and promise as follows: 2. PURPOSE: The parties desire to amend that Lease dated May 22, 1984, and amended June 11, 1991, April 28, 1998, and April 1, 2003, entered into between LESSOR and COUNTY for approximately 2,580 square feet of office space commonly known and designated as 822 Main Street, Martinez, California, and 1,350 square feet of office space commonly known and designated as 826 Main Street, Martinez, California, totaling 3,930 square feet, for the purpose of adding an option to extend the term of the Lease as follows: 3. AMENDMENT: Paragraph 5.1 EXTENSION, added by paragraph 3 AMENDMENT of the Third Amendment to Lease dated April 1, 2003, shall be deleted in its entirety and replaced with the following: 5.1 EXTENSION: For the purposes of this paragraph and this paragraph only, 822 Main Street and 826 Main Street shall be considered to be separate properties, and, as such, the extensions may be exercised individually. This Lease may, at the option of the COUNTY, be extended upon the same terms and conditions, except the rental shall be adjusted as follows: 822 Main Street a. First Option: For a six (6) month term commencing October 1, 2004 and 1 DRA:SBV 822-826Mainamend4a.doc 3/02/06 ending March 31, 2005, at a monthly rental of TWO THOUSAND NINE HUNDRED FIFTY AND NO/100 DOLLARS ($2,950.00). b. Second Option: For a one (1) year term commencing April 1, 2005 and ending March 31, 2006, at a monthly rental of THREE THOUSAND SEVENTY AND NO/100 DOLLARS ($3,070.00). C. Third Option: For a nine (9) month term commencing April 1, 2006 and ending December 31, 2006, at a monthly rental of THREE THOUSAND ONE HUNDRED NINETY AND NO/100 DOLLARS ($3,190.00). 826 Main Street a. First Option: For a two (2) year term commencing April 1, 2007 and ending March 31, 2009 at a monthly rental of ONE THOUSAND SEVEN HUNDRED THIRTY-FIVE AND NO/100 DOLLARS ($1,735.00) for the period commencing April 1, 2007 and ending March 31, 2008, and ONE THOUSAND EIGHT HUNDRED FIVE AND NO/100 DOLLARS ($1,805.00) for the period commencing April 1, 2008 and ending March 31, 2009. It is understood and agreed that COUNTY shall give LESSOR ninety (90) days prior written notice of its intention to exercise any option to extend this Lease. However, in the event COUNTY does not give such written notice, its right to exercise any option before termination of this Lease shall not expire until fifteen (15) working days after receipt of LESSOR'S written demand to exercise or forfeit said option. (Remainder of Page Intentionally Left Blank) 2 vxn:ssv 822-826Mainamend4a.doc 3/02/06 4. EFFECT: Except for the Amendment agreed to herein, the Lease dated May 22, 1984 and amended June 11, 1991, April 28, 1998, and April 1, 2003, remains in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date set forth above. CONTRA COSTA COUNTY LESSOR COUNTY OF CONTRA COSTA, a EARL D. DUNIVAN AND JOANNE political subdivision of the State of DUNIVAN California By By Michael J. Lango Earl D. Dunivan Director of General Services RECOMMENDED FOR APPROVAL: By Joanne Dunivan By Dick R. Awenius Real Estate Services Manager APPROVED AS TO FORM: SILVANO B. MARCHESI, County Counsel By Lillian T. Fujii Deputy i 822-826Mainamend4a.doc 3 DRA:SBV 822-826Mainamend4a.doc 3/02/06