HomeMy WebLinkAboutMINUTES - 04252006 - C.50 i6 �:
' TO,
4 BOARD OF SUPERVISORS � _. CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °+, X14'" COSTA
DATE: MAY 2, 2006sTq.I 77 CUUNY. COUNTY
'�
SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE VEHICLE
FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY goo
•
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE Appropriation Adjustment No510�authorizing new revenue in Fleet Operations (0063) in
the amount of $18,280 from accumulated depreciation and estimated salvage and appropriating it to
purchase a vehicle for the Department of Information Technology.
FINANCIAL IMPACT
This action provides appropriations from depreciation and estimated salvage for the replacement of
one vehicle. The estimated purchase cost of $14,265 will be funded with accumulated depreciation
and salvage proceeds. The remaining $4,015 available in accumulated depreciation is being
appropriated toward a possible Ifuture vehicle purchase for the Department of Information
Technology. Any excess appropriations will be refunded to the Department of Information
Technology at the end of the fiscal year once all vehicle purchases for the year are complete.
BACKGROUND
This replacement vehicle was not part of the approved FY2005-06 Master List for Vehicle
Replacement, but meets replacement policy guidelines.
CONTINUED ON ATTACHMENT: ✓YES SIGNAT
I
L,-RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
/APPROVE _OTHER
SIGNATURE(S:q�L�_Z-' a", _"�)
• I�a�
ACTION OF BOA9 Z.ori 4f; : .G APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES: I
ABSENTS: - ABSTAIN: I
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISO S ON THE DATE SHOWN.
Fleet Management Y/a� �`,s
Auditor-Controller(via F/M) ATTESTED / (�
Department of Information Technology(via F/M) JOPfN CULLEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
i
G:WdminlVehicleReplacementSoardOrders1CA01DOIT1BOPurchlVehicleDOIT5-2-2006.doc FM:BG Page 1 of I
M382(10/88)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY:
T/C 27 BOARD OF SUPERVISORS
❑ COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: I GENERAL SERVICES
ORGANIZATION EXPENDITURE - EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budget(Unit 0063 Fleet Operations
4263 4953 AUTOS & TRUCKS 189280.00
0990 6301 RESERVE FOR CONTINGENCIES 189280.00
0990 6301 APPROPRIABLE NEW REVENUE 189280.00
TOTALS: $189280.00 $36,560.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
To appropriate accumulated depreciation and estimated
By: 62tnf Date: salvage from equipment#3801 being replaced by
Department of Information Technology. This vehicle was
rINISTRATOR �' not included in the FY2005106 Fleet Vehicle Replacement
-7 Date: oG Plan but meets replacement policy guidelines.
BOARD OF SUPERVISORS
YES:
SUPERVISURS 0101A,UILKEMA,
PIEPHD,D€SALIMER,GLOVER
JOHN CU ,CIer ofh BW of
Deputy Director
AAA_ General Services 4/10/2006
URE TITLE DATE
By: ,/ /7' �— Date, //aV
i
(M 8134 Rev.2/88) APPROPRIATION
ADJ. JOURNAL NO. APOO `f/O/
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE - REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Budget Unit 0063 Fleet Services
0005 8982 EQUIPMENT REPLACEMENT RELEASE 16,680.00
0005 9922 SALE OF EQUIPMENT 19600.00
TOTALS: $189280.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDIT 1 -CONTROLLER To appropriate accumulated depreciation &
By: L�"""'� �'��� � Date: I" ��! estimated salvage on the following vehicles:
Eq # Acc Depr Est Salvage Total
eUDMINISTRATO 3801 16,680 19600 189280
BBY:
µw
L f Date: d�
BOARD OF SUPERVISORS
YES:
SUPERVISORS GI®IA,UIIKEMA,
PI��EPHHR,OESAUINIER,GLOVER
Ale " el
JOHN CU1 LEN,Clem of Me Badoi Director
SupeMsors md County — �� ti� � General Services 411012006
SIGNA URE TITLE DATE
s REVENUE ADJ.
By: �� Date: Y�� o�i��B: JOURNAL NO. RA00 (J�D
(M 8134 Rev.2186)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : CAO(/DoIT Date: 3/23/2006
Authorized SignatQre— - _,____ Telephone: 3-1202
Printed Name: Joanne Buenper
1. Reason and justification for vehicle request: Administration Vehicle#3801 turned into fleet - not worth
repairs needed.
2. Funding Source: (Budget infor I ation will be used to prepare Board Order): in GSD budget
depreciation & salvage value of#3801
Is an appropriation adjustment i eeded? ❑Yes ®No
Fiscal Officer: Name: Joanne Buenper Telephone: 3-1202
3. Description of vehicle or equip I ent requested (If applicable, complete an accessories form): Ford Taurus
Sedan
4. Is an alternative fuel vehicle acceptable? ❑Yes ®No
If no, reason clean air vehicle I ill not work: Cannot wait 6-9 months for a hybrid vehicle
5. If replacement, which vehicle Jr equipment is being replaced: Type: 1996 Ford Taurus Wagon
Vehicle/Equipment Number: 3801 Odometer/Hours: 5iSf,o
6. Reason purchase cannot wait until next budget cycle: Leaves only one vehicle for our
Admin/S&P/WAN/Network Services/GIS/Security/Help Desk groups to use.
7. CAO Release to GSD FleNanagernent: Yes ❑ No' Date: [))(7
CAO Signature:
I
FAR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager.
Date Inspected:
Vehicle/Equipment: Make: 16i0 Model: %t"Z`s Year: 15'36
Condition of vehicle and/or equipment and life expectancy:
p izcl3�a,•-t S .
Accumulated Depreciation: 6�c Estimated Salvage Value: hoe)
Estimated Cost of Request: /1-r JGS,-
3. Fleet Manager Signature: �4 ir Date:
http://gsdnet.co.contra-costa.ca.us/webdocs/fleet_management/FormsNehicle-EquipmentRequest-Fillin.doc 12/12/01