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Home My WebLink AboutMINUTES - 04252006 - C.47 To: BOARD OF SUPERVISORS E. FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTAA r DATE: April 25, 2006I0,;v COUNTY A C UKn SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR BUILDING INSPECTION DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5095 authorizing new revenue for Building Inspection (Budget Unit 0341) in the amount of $25,838 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the Building Inspection Department. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of two vehicles. BACKGROUND These replacement vehicles were not part of the approved FY2005-06 Master List for Vehicle Replacement, but meet replacement policy guidelines. The estimated purchase cost of $48,514 will be funded with accumulated depreciation, salvage proceeds, plus $25,476 from the Building Inspection Department. CONTINUED ON ATTACHMENT: YES IGNATURE: _4,ZRECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE _,,AAPROVE _OTHER SIGNATURE(S): ACTION OF BOA D F�y�� IRM Y APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: I MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. County Administrator's Office Auditor-Controller(via GSD) ATTESTED Office of the Sheriff JOH CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY �1"'"'�f�'� DEPUTY C:IDOCUME-1lmjlanni1OCALS-I7emplC.Lotus.Notes.DatalBl 0440,5005.doc FM:NIAK Page 1 of 1 M382(10188) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0641 - 3/dq kpeC, lard Del/ ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Fund 110300 Building Inspection 3420 4953 AUTOS & TRUCKS 25,838.00 TOTALS: $ 0.00 $255838.00 APPROVED EXPLANATION OF REQUEST AUDIT -CONTROLLER To appropriate accumulated depreciation and By: "Vn �'w`17 Date: 30 estimated salvage value from two pieces of equipment being replaced by Building Inspection. DMINISTRATOR , I These vehicles were not part of the approved. By: Date: FY2005/06 Fleet Vehicle Replacement Plan but meet replacement policy guidelines. All additional BOARD OF gUIrg�ffOOIA,UILKEMA, funding will come from the Building Inspection YES: PIEPHO,DESAULNIER,OVER Department. NO: ,o / Deputy Director /+�� /��t[�e�{ � a General Services 3/29/2006 ,h`1I'K CULLEN,Clerk of ftnSIG TURE TITLE DATE �it10ler 3 J as x U � vino UI4 d o By: Date:/i r�/o� , aCirq 0/ APPROPRIATION (M 8134 Rev.2186) ADJ. JOURNAL N0. APOO V D/ CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: I O3 I �IA9 I� P� tat1 —0t V ORGANIZATION REVENUE I REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Fund 110300 Replacement Release 3420 8982 EQUIPMENT REPLACEMENT RELEASE 239038.00 3420 9922 SALE OF EQUIPMENT 29800.00 TOTALS: $259838.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITO -CONTROLLED / By: NT "u^ Date: 3 To appropriate accumulated depreciation & estimated salvage on the following vehicles: Eq # Ace Depr Est Salvage Total ([7��F- T MINISTRATOR t 0440 14,191 19500 159691 By:: Date:Date: o6 5005 89847 19300 109147 BOARD OF SUPERVISORS Total 239038 29800 259838 YES: SUPERVISORS GIOIA,UILKEMA, PIEPHO,DESAULNIER,GLOVER NO: NO»v Deputy Director L�p� (� {,p (e y g .�-L� ,�,,,.I,__ General Services 3/29/2006 JOHN CULLEN,CI9tk®1 M® of SIGNA RE TITLE DATE lutw sols and CouocyAdmini&& REVENUE ADJ. By: --L -6 Dater" / fi JOURNAL NO. RAOO 5U95 (M 8134 Rev.2/86) . J VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Building Inspection . I Date: 2/9/2006 Authorized Signature: Telephone: 5-1155 Printed Name:Anil Comelo 1. Reason and justification for vehicle request: not cost effective to repair. repairs cost $2500, car value _ $4000. 2. Funding Source: (Budget information will be used to prepare Board Order): 3420 Is an appropriation adjustmentleeded? Dyes ®No Fiscal Officer: Name: Anil Telephone: 5-1155 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Hybrid sedan 4. Is an aftemative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Because of high mileage only Hybrid vehicle is acceptable 5. If replacement, which vehicle I equipment is being replaced: Type: sedan Vehicle/Equipment Number: 5005 Odometer/Hours: 75.090 6. Reason purchase cannot wait until next budget cycle: Field employees need to have a County Vehicle to perform inspections 7. GAO Release to GSD Fleet Management: 0 Yes ❑ No Date: 2110 0 CAO Signature: I FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected:Z-15----o Vehicle/Equipment: Make: Cie-) Model: S-/O Year:2Cc)o Condition of vehicle and/or eaIuipm-pnt and life expectancy: V I AF'f R, Accumulated Depreciation-,t Estimated Salvage Value: 4-30c' I Estimated Cost of Request: 2y 2S 7 3. Fleet Manager Signature: __ Date: .7-_� 7-c!/, W:\Personal\ALLSTUFF.BID\vehicies.facilities.parkin \Vehicle-Equipment.honda.805.doc 12/12/01 Ig J VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Building InspectioDate: 2/9/2006 Authorized Signature: a C Telephone: 5-1155 Printed Name:Anil Comelo 1. Reason and justification for vehicle request: not cost effective to repair. repairs cost $1700, car value _ $5,000. I 2. Funding Source: (Budget information will be used to prepare Board Order): 3420 Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer: Name: Anil Telephone: 5-1155 3. Description of vehicle or equipment requested (if applicable, complete an accessories form): Hybrid sedan 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Because of high mileage only Hybrid vehicle is acceptable 5. If replacement, which vehicle of equipment is being replaced: Type: sedan Vehicle/Equipment Number: 0440 Odometer/Hours: 66,000 6. Reason purchase cannot wait until next budget cycle: Field employees need to have a County Vehicle to perform inspections / 7. CAO Release to GSD Fleet Management: 0 Yes E] No Date:21 Ito(0 CAO Signature: ' I FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes P No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: C�eu Model: Year: Condition of vehicle and/or egIuipment and life expectancy: Accumulated Depreciation:/yl Estimated Salvage Value: JSGt= i Estimated Cost of Reque2 5 7 � ` e 3. Fleet Manager Signature: �J Date: 3 2-7 W:ftrsonaMLLSTUFF.BID\vehicles.facilities.parking\Vehicle-Equipment.honda.805.doc 12/12/0) MAR, 20. Zuub i :D[nvi i-7u • I �,el�1L E:E:f_') -c�CL L> e'ile> � C�4Yy?`% H Pagi6 1 of 3 Vehiale Sid YEAR �C)Q XU;M-ACTURE e� MODEL "Willie 1� P Contra Costa County r'J A #QZ f &eco General Services Aepart=ent Plant Management Division f1� _ 56 SPECIFICATIONS Hybrid Compact four Do= Sedan Compact four (4) door� Hybxid sedan in accordance with the following specifications. Vehicle shall be unused, current model year production and equivalent in style and quality offered to the general public. Vehicle shall be supplied with all equipment and accessories indicated as standard equipment in the manufacturer ' s published literature. Optional equipment as necessary to meet the following requirements of this specification shall also be installed. As specified Ter.-J.C ^No GASOLINE EUGINE A9'asoline four cylinder double overhead cam (DOHC) 16-valve engine with a minimum of 1. 5 liters. Horsepower: 76 hp @ 4. 500 rpm. Torque: 82 1b. ft. @14, 200 rpm. Emissions rating, SULEV.. As specified yes go �—I ELECTRIC MOTOR/C3ENSRA►TOR/POWER STORROE (Minlaum. .ratings) Motor type: Pez7nanent Magnet Power out put: 33;/44hp @ 1, 040-5600 rpm. Torque: 1350 N-m/258 lb.-ft @ 0-400 rpm. Battery type: aled Nickel-Metal Hydride (Ni-MH) output: 273. 6V 28 1.2V cells) As specified YesN0� TRANSMISSIDN Electronically con olled continuously variable (ECVT) . As specified YesNo Coor.IarG sysmEd To be the manufacturer ' s (largest capacity) available option for the vehicle. As specified YeaNo rinn. .V, cuuu JLl n ,.1 _ , _ • 87.dr1®�C: Page 2 of 3 SUSPENSION Front: Independent MacRherson struts with stabilizer bar. Rear: Torsion he3'm with stabilizer bar. As specified Yaes�No WHE£LS AMID TIN'15 Standard: P175/65R14 low rolling-resistance tires on aluminum alloy rims with temp rary spare tire. As epecifi.ed YesNo BRAKES I Power-assisted ventilated front disc/rear drum with standard anti- lock system (ASS) and regenerative braking. As specified Yas� �.xo ACCESSORIES A. Exterior color - WH TE, As specified Ye® NO. 8. Seats - Reavy Duty Foam Padded Tan or gray. As specified Yea _ No C. Air Condj.tioner I(0). .M.only) . As specified Yes 710 D. Steering - Rack and pinion with Electro-hydraulic power assist. As speaified Ye _Na I F. Dual Remote Mirrors. As speciEi®d Yei _Ko G. Intermit-cent Two-9p ed Wiper with Electric Motor Washer As spec ti.ad Y IsNo it. Floor mats front�'�'and rear. As specified Yes4N0 I. Tinted Glass - IAll Windows. As speaif'ied Y®s xo 2 $idder. Page 3 of 3 Standard '.Cool Kit including Wheel Clanging Tools and Jack adequate to safely lift the vehicle when loaded to rated capacity. I As speoa.fa.ed yes! No�� L. Am/FM Radlo withI l ck (O.N.M.Only) . As specified Yesb7o M. Rear Window Defrosts d As specifteYesNo DT Power Windows and Door Locks (O.E.Mi.only) . 213 aPeoifled Yea 140 Cc L)i c.. A-)Q lJ<)Ijti G,0-5 OA,) u(91NJtr iso /-n L-,- 'Vt5)oti I AJ N--L..AG L i —I 's LJ CE)" j:� U^'ti 4YZ +l`fit 3