HomeMy WebLinkAboutMINUTES - 04182006 - C.61 TO: BOARD OF SUPERVISORS I `. Contra
FROM: William Walker,M.D., Health Services Director _ 11 Costa
By: Jacqueline Pigg, Contracts Administrator
DATE: April 19, 2006 arae ' County
SUBJECT: Retroactive Payment to CD& Courier C ' I
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND JUSTIFICATION
RECOMMENDATON(S):
Ratify purchase of services from CD & L Courier for the period from July 1, 2003 through December 31,
2005 and authorize the County Auditor-Controller to pay $11,014.80 outstanding balance for provision of
courier services for Contra Costa Regional Medical Center and Contra Costa Health Centers.
FISCAL IMPACT:
100% funded by Enterprise I Funds.
]BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
On July 8, 2003, the County Board of supervisors approved Contract #26-475 (as amended by Amendment
Agreements #26-475-1 and #26-475-2) with CD & L Courier, for the period from July 1, 2003 through
December 31, 2005, in an amount not to exceed $451,000, for the provision of courier services for Contra
Costa Regional Medical Center and Contra Costa Health Centers.
Services were requested and provided beyond the payment limit and by the end of December 31, 2005,
charges of $462,014.80 had been incurred, of which $451,000 had been paid and $11,014.80 remains
outstanding.
Courier services were both requested by County staff and provided by the Contractor in good faith. Because
of administrative oversight by both the County and Contractor, use of courier services exceeded the
authorized limits.
The Department is requesting that the amount due to the Contractor be paid. This can be accomplished by the
Board of Supervisors ratifying the actions of the County employees in obtaining provision of courier services
for Contra Costa Regional Medical Center and Contra Costa Health Centers of a value in excess of the
contract payment limit. This will createI a valid obligation on the part of the County retroactively authorizing
all payments made by the Auditor-Controller up to now, and authorizing payment of the balance.
CONTINUED ON ATTACHMENT: YES SIGNATURE: fV4_XZ
/RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHEZ
S GNATURE S - n
ACTION OF BOARD APPROVED AS RECOMMENDED_�OTHER
VOTE OF SUPER SORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS (ABSENT AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
ATTESTED
Contact Person: Jeff Smith,M.D. 370-5113 JOHN CULL , CLERK OF THE BOARD OF
) SUPERVIS S AND COUNTY ADMINISTRATOR
CC: Health Services Department (Contracts)
Auditor Controller e
Risk Management BY
Contractor