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TO: BOARD OF SUPERVISORS , \, Contra
oa: a:< Costa
FROM: Danna Fabella, Interim Dir e _ ~ k°¢
County
Employment and Human aces Department �r;=Coin C
DATE: March 1, 2006 M 2-7
SUBJECT: APPROVE Appropriations Adjustment for Employment and Human Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Fmplo=ent and Human Services (0504): APPROVE Appropriation and Revenue Adjustment No. 5075
authorizing new revenue in the amount of$63,368 from State and federal California Work Opportunity and
Responsibility to Kids (Ca1WORKs) Funds and reallocated State Adoptions Funds and appropriating it to fund
two (2) Clerk Senior Level positions for eight (8) months in General Assistance and CalWORKs reception areas
of the Richmond District Offices.
FINANCIAL IMPACT:
The financial impact of this board order recognizes additional claims expenses drawn against CaiWORKs
revenues. The State Department of Social Services is allocating additional
BACKGROIJNi):
The position requested provides support to the Multi-Services Senior Program (MSSP). MSSP consists of
administration, paid services and case management. It is a Medi-Cal sub-program contracted through the
California Department of Aging and assigned to the Adult and Aging Bureau. The program serves adults with a
goal to keep clients in their own home and foster independent living in their community aided by MSSP/Medi-
Cal paid services. The services obtained through vendor agreements include,but are not limited to: adult day
care, housing assistance, domestic chore and personal care, care management, respite, transportation, meal
services, protective services and special communications. A number of agency temps have been assigned this
task and have not fully understood the program requirements and accounting process because of turnover. The
Account Clerk Experienced Level will maintain the controls over vendor invoicing, payment reconciliation of
client services and invoices, claiming state reimbursement and reconciling state payments.
Funds for this program are claimable to State funding. There are no general funds required.
CONSEQUENCES OF NEGATiVE ACTION:
If this action is not approved, the Department will have insufficient qualified fiscal staff to monitor internal
security, develop and process fiscal claims for new money generated by child Welfare grants, and inadequate
supervisory staff to operate in a fiscally responsible manner.
Attachment: Appropriation Adjustment Documentation.
CONTINUED ON ATTACHMENT:_x_YES SIGNATURE:,A 4,
+/('.COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
:APPROVE OTi1ER
SIGNATURE(S):
ACTION OF 130 4N' Ai'i'ROVEU AS RECOti1MF,NllEll� OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS 1S A TRUE
UNANIMOUS(ABSENT .ice ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED //( -We4 ICA �J~
JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DON CRULE 3-1582
EHSD(CONTRACTS UNIT)-EB
COUNTY ADMINISTRATOR BY ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
AUDITOR-CONTROLLER USE ONLY
' CONTRA COSTA COUNTY INAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT X BOARD OF SUPERVISORS
T/C 27 F__] COUNTY ADMINISTRATOR
BUDGET UNIT: EHSD DEPT.0504-WORKFORCE SERVICES
ACCOUNT CODING
EXPENDITURE
ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
0504
5417 1011 PERMANENT SALARIES 45,578 00
5417 1042 FICA 3,416 00
5417 1044 RETIREMENT EXPENSE 12,451 00
5417 1060 EMPLOYEE GROUP INSURANCE 5,117 00
5417 1063 UNEMPLOYMENT INSURANCE 92 00
5417 1070 WORKERS COMPENSATION INS 1,714 00
0990 6301 RESERVE FOR CONTINGENCY 68,368 00
0990 6301 APPROPRIATE NEW REVENUE 68,368 00
68,368 001 136,736 00
>UDITOR-CONTROLLER: /_
3Y: .l.C-QDATE A �W Ufa TO INCREASE APPROPRIATION LEVELS TO FUND TWO SENIOR CLERK
LEVEL POSITIONS FOR DEPT.0504 WORKFORCE SERVICES-CALWORK
PROGRAM AT EHSD WEST COUNTY OFFICES FOR FY 05/06. n
:O
7MINISTRATOR: '�300 � ' I I f7 6
Cff DATE �- f� 1015/[(
30ARD OF SUPERVISORS:
SUPERVISORS UILKEMA, PIEPHO,
(ES: DESAULNIER, AND GIOIA Jim Takahashi Fiscal Division Mgr. 1/4/2006
ABSENLb SUPERVISOR GLOVER SIGNATU E TITLE DATE
JO:
3y: ....-JOHN CULLEN.Clerk of the Baaakaf/`7 yC44 c APPROPRIATION APOO V `�
ADJ.JOURNAL NO.
Supervisors and County Administrator
(M129 Rev 2/86)
CONTRA COSTA COUNTY
v
ESTIMATED REVENUE ADJUSTMENT
TIC 24
BUDGET UNIT:EHSD DEPT.0504-WORKFORCE SERVICES
ACCOUNT CODING
REVENUE
ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE>
0504
5410 9455 ADMIN FED GAIN IVA 54,694 00
5410 9435 MISCELLANEOUS STATE AID 13,674 00
TOTALS 68,368 00 0 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER:
To recognize additional claimed CalWorks Funds and
BY: r) DATE ('p reallocated prior year revenue from State of CA Health&
Human Services for funding two Clerk Senior Level
COUNTY A "INISTRATOR: positions in EHSD West County Offices for FY 05/06.
DATE_� z I / K�
I j
N(6
BOARD OF SUPERVISORS:
SUPERVISORS UILKEMA, PIEPHO,
YES: DESAULNIER, AND GIOIA
NO: A1119
ABSENT: SUPERVISOR GLOVER /��
Lc-
JOHN CULLEN,CIQ(1(!)f Jim Takahashi Fiscal Division Mgr. 1/4/2006
SIGNATU TITLE DATE
SUPOMSors and Count Admiftbr r r
6Y: DATE/�! �,J �r REVENUE ADJ. RA00 �J
JOURNAL NO.
(M 8134'Rev.2/86)