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HomeMy WebLinkAboutMINUTES - 03212006 - C.40 (2) TO: BOARD OF SUPERVISORS - CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ae, ' COSTA DATE: MARCH 21, 2006 COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE 15 VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER 4 o • SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.1085 authorizing new revenue for Fleet Services (Budget Unit 0063) in the amount of $178,130 from accumulated depreciation and estimated salvage and appropriating it to purchase 15 replacement vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of 15 vehicles. BACKGROUND These vehicles were not part of the approved FY2005-06 Master List for Vehicle Replacement, but meet replacement policy guidelines. The estimated purchase cost of $270,600 will be funded with accumulated depreciation, salvage proceeds, and $92,470 from the Office of the Sheriff-Coroner. CONTINUED ON ATTACHMENT:vYES SIGNAT o COMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OMMITTEE APPROVE _OTHER I SIGNATURES ACTION OF BOA6N N APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THF�DATE SHOWN. County Administrator's Office Auditor-Controller(via GSD) ATTESTED Office of the Sheriff JOHWr,ULLEN,CLERK OF THE BOARD SUPERVISORS AND COUNTY ADMINISTRATOR BYDEPUTY BoardOrderPurchase 15 Vehicles For Sheriff032106 FM:bg Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 1 1783130.00 0990 6301 RESERVE FOR CONTINGENCIES 1789130.00 0990 6301 APPROPRIABLE NEW REVENUE 1789130.00 TOTALS: $1789130.00 $356,260.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: l wL `� U Date: 3 salvage from 15 pieces of equipment being replaced by the Office of the Sheriff, estimated total purchase cost$270,600. COUNT. I TRATOR These vehicles were not part of the approved FY05/06 Fleet By: ti Date:` jo Vehicle Replacement Plan but meet replacement policy guidelines. The Office of the Sheriff will pay the full cost in BOARD OF SUPERVISORS excess of accumulated depreciation and salvage value YES: ($929470). 9 P�Ilti�UISOWS 6101A,DDIVIII-RIE G R ltfO r G JOHN CULLER,Oak of the Ond of StlpylA sendCouliiliAdUnftr Deputy Director d � � d1�f�vvy General Services 3/1/2006 r// SI NATURE TITLE DATE By: _ Date: Ion 8134 Rev.2186) APPROPRIATION ADJ. JOURNAL NO. APOO _50(4,15 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 155,930.00 0005 9922 SALE OF EQUIPMENT 229200.00 TOTALS: $1789130.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: SjL. RW)W Ate/"),l- • Date: 0 estimated salvage on fifteen vehicles (see attached). COUNTY A NIS f� // By: -�C��C�'\ Date: f BOARD OF SUPERVISORS YES: SUPERVISORS GIOIA,UI A, PIEPHO,MA(II,RIER,GLOVER NOr /tr,77, Deputy Director JOHN CULLEN,CIerkcftBwof General Services 3/1/2006 Supolvisors and Couatykninw afor '2nSIGGA ATURE TITLE DATE i REVENUE ADJ. d pL By: Date:/l1�© j6 JOURNAL NO. RAOOU D ] (M 8134 Rev.2/86) Sheriff Vehicle Purchases Amount Due Purchase from Equip # A/C Depr Salvage Total Cost Department Req # 0355 4,242 1,500 5,742 14,265.28 8,523.28 GS090-6-088482 0508 - 1,500 1,500 14,2651.28 12,765.28 GS090-6-088482 0509 1,500 1,500 14,265'.28 12,765.28 GS090-6-088482 0510 1,500 1,500 14,26528 12,765.28 GS090-6-088482 0595 13,689 1,500 15,189 14,265J8 (923.72) GS090-6-088482 0671 14,086 1,500 15,586 14,265.28 (1,320.72) GS090-6-088482 2130 14,767 1,200 15,967 22,351!.55 6,384.55 GS090-6-088483 2132 11,813 1,200 13,013 22,3511.55 9,338.55 GS090-6-088483 2144 12,404 1,200 13,604 22,3511.55 8,747.55 GS090-6-088483 2146 11,933 1,200 13,133 22,3511.55 9,218.55 GS090-6-088483 4467 25,677 1,500 27,177 19,439.63 (7,737.37) GS090-6-088485 4543 14,010 1,600 15,610 19,439.63 3,829.63 GS090-6-088485 4554 11,932 2,000 13,932 19,439.63 5,507.63 GS090-6-088485 4555 12,577 2,000 14,577 19,439.63 4,862.63 GS090-6-088485 5550 8,800 1,300 10,100 17,842.94 7,742.94 GS090-6-088484 Total 155,930 22,200 178,130 270,599..34 92,469.34 I I i 3/1/06be f G:\Hccting\Fleet\Capital Vehicle Info\[Replacement Master.xls]Sheet1 I 1 I ; I I '