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TO: BOARD OF SUPERVISORS '
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FROM: Lori Gentles, Assistant County of :�:,,;,` 4s Costa
Administrator, Director of Human Resources "w�a' ; ~' County
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DATE: March 21, 2006
SUBJECT: Position Adjustment Resolution # 20047
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION : Adopt Position Adjustment Resolution #20047 canceling the position of Assistant Director of
Community Services (AMA), abandoning the classification, and retitling the classification of Family and Children's
Services Head Start Division Director—Project to Community Services Deputy Director— Project and reallocating the
salary on the salary schedule from CH5 1854 ($61438.76-$8,628.56) to C85 1903 ($6,758.85-$9,057.50).
FISCAL IMPACT : The net result of the cancellation of the Assistant Director classification, and retitle and reallocation of
the Head Start Director classification is a cost savings. Additionally, the costs associated with these actions are 100%
funded by state and federal revenues.
BACKGROUND : In the past, two classifications [(1) Assistant Director of Community Services and (2) Family and
Children's Services (FACS) Head Start Division Director— Project] reported directly to the Director of Community
Services, assisting in the planning, organization, and direction of various Community Services and FACS programs. As a
result of the resignation of the Assistant Director of Community Services in 2003, the FACS Head Start Division Director—
Project assumed some of the responsibilities of the Assistant Director, while still maintaining current responsibilities. The
duties that were assumed by the FACS Head Start Division Director— Project included:
o Assuming responsibility for the department in the Director's absence.
o Supervising the day-to-day delivery of a broad scope of department programs.
o Overseeing all of the Department's field operations.
o Assisting the Director in working with staff to establish long range strategic goals and objectives.
o Assisting in the development of program budgets and closely monitoring ongoing fiscal reports and initiating
changes in program expenditure activities as required.
o Reviewing the progress of department programs and activities in meeting established goals and objectives and
initiating corrective action measures as appropriate.
o Representing the department in contacts with other county departments, and with local, state and national
organizations as requested by the Community Services Director.
Other duties of the Assistant Director of Community Services position were absorbed by various FACS Assistant Director-
Project positions.
The Community Services Department has decided to abandon the classification of Assistant Director of Community
Services. With the additional responsibilities now being permanently imposed upon the FACS Head Start Division
Director— Project, the Community Services Department proposes a retitling of the classification, as well as a reallocation
of the salary to more appropriately classify and compensate the incumbent of this single-position classification according
to its current scope of assignments and responsibilities
The salary reallocation will result in a 5% increase. Staff has conducted an external salary;survey and the results indicate
that the proposed salary is appropriate.
RESULT OF NEGATIVE ACTION : If this action is not approved, the FACS Head Start Division Director— Project will
continue to perform the out-of-class duties of the Assistant Director of Community Services, which would lead to an
improper classification of the incumbent of the position. This would lead to increased inefficiency within the department.
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CONTINUED ON ATTACHMENT: YES SIGNATURE: i
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
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SIGNATURE(S):
ACTION OF BOA N � (�� p21 � j APPROVED AS RECOMMENDED OTHER
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VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
UNANIMOUS(ABSENT
THE BOARD OF SUPERVI RS ON THE DATE SHOWN.
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AYES: NOES:
ABSENT: ABSTAIN:
Contact:
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Cc: ATTESTED
JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS
BY: C� (`'Y— \ DEPUTY
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FEB 0 1 RECD
�_111,,_��,,,)POSITION
7OFFICE OFZ ADJUSTMENT REQUEST NO. b0
()LINTY ADMINISTRATOR i DATE 1/10/2006
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,-_...,.-_ Department No./ COPERS
Department Community Services Budget Unit No. 588 Org No. 11417 Agency No. 059
Action Requested Retitle one (1) FACS Head Start Director-Project (9MD1)'position #1123 to CSD
Deputy Director-Exempt
Proposed Effective Date: 02/28/2006
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Classification Questionnaire attached: Yes❑❑ No
Cost is within Department's budget: Yes ® leo ❑
Total One-Time Costs (non-salary) associated with request: $ 00.00 0
Estimated total cost adjustment (salary/benefits/one time: _T
Total annual cost $ 00.00 Net County Cost $ 00.00
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Total this FY $ 00.00 N.C.C. this FY $ 00.00
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Federal and State Funds
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments. /
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,(forl Department Hea
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REVIEWED BY CAO AND RELEASED TO HUMAN VI DEPA TM T.
-eputy County Administrator /Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE
CANCEL Assistant Director of Community Services AW) position #1Q900;
and ABANDON the classification of Assistant Director of Community Services.
RETITLE the classification of Family and Children's Services Head Start Division Director-Project
(9MD1) to Community Services Deputy Director-Project (CC61) and REALLOCATE the salary on
the salary schedule from CH5 1854 to C85 1903.
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule as,described above.
Effective: ® Day following Board Action. �-
Fl (Date)
(for) Director oflHuman Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE
Approve Recommendation of Director of Human Resources
Disapprove Recommendation of Director of Human Resources
E i Other:
(for,) County Administrator
BOARD OF SUPERVISOR, S,ACTION: John 2.-. ✓ ll�� . Clerk of the Board of Supervisors
Adjustment APPROVED DISAPPROVED ❑ /7 ) and County Administrator
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION
Adjust class(es)/position(s) as follows:
P300(M347) Rev 7/1/95
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