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HomeMy WebLinkAboutMINUTES - 03142006 - HA.1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA HA. 1 TO: BOARD OF COMMISSIONERS FROM: Rudy Tamayo, Executive Director DATE: March 14, 2006 SUBJECT: ADOPT RESOLUTION NO. 5072 APPROVING THE AGENCY-WIDE BUDGET IN THE AMOUNT OF $98,220,945 FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA FOR FISCAL YEAR ENDING MARCH 31, 2007 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: ADOPT Resolution No. 5072 Approving the Agency-Wide Budget in the amount of $98,220,945 for the Housing Authority of the County of Contra Costa (HACCC) for fiscal year ending March 31, 2007. 11. FINANCIAL IMPACT: Approval of this Resolution will appropriate funds for the operation of the Housing Authority of the County of Contra Costa in the amount of$98,220,945. The primary revenue source is the U. S. Department of Housing and Urban Development (HUD). There is no cost to the County General Fund. III. REASONS FOR RECOMMENDATION/BACKGROUND This budget of$98,220,945 will provide for the continued operations of the Housing Authority for the fiscal year 2006-2007. The budget reflects an increase of approximately 0.50 % from the previous fiscal year. The changes affecting this budget are: • This budget incorporates the new theories and practices of project based accounting mandated by HUD. • Revenue for Section 8 Housing Assistance Payments will decrease by $356,721 or 0.44%. This reduction is attributed to a reduction in funds provided for Housing Assistance to clients. • Revenue for Public Housing Operations will increase by $688,324 or 7.72%. This increase is from soft cost funding from the Capital Fund in the amount of$466,646, an increase in Dwelling Rental Income and Operating Subsidy in the amount of$144,072, an increase in CONTINUED ON ATTACHMENT: X YES SIGNATUR v Rud am o, Executive D' ctor RECOMMENDATION OF EXECUTIVE DIRECTOR _RECOMMENDATION OF BOARD COMMITTEE J APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON �op APPROVED AS RECOMMENDED ✓ O" HER VOTE OF COMMISSIONERS KIM MIU_6g.NEw&Iv4 �y I HEREBY CERTIFY THAT THIS IS A V UNANIMOUS (ABSENT / /Mto ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: _ MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED�� 17'Tl jj0 JOAN B. CULLEN CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BYP,__)i,,�4t-C,1(_GqAPEPUTY H:\Rud}\BO-AGENCY WIDE BUDGET 2006-07.doc ADOPT RESOLUTION NO. 5072 APPROVING THE AGENCY-WIDE BUDGET FY 2006-07 Page 2 Of 2 interest earnings in the amount of$51,091, and other minor miscellaneous adjustments of $26,515. • Revenue for the State & Local program decreased by $645,744 or 25.37%. This reduction is attributable to Housing Assistance Payments being made for those clients porting into our jurisdiction. • Revenue from Modernization and Rehabilitation, Shelter Plus, and Coggins Square Section 8 programs are projected to increase by $708,877 or 27.84%. This increase can be attributed to funds provided for Housing Assistance subsidy payments for clients. • Revenue from Community Development Block Grants and Rental Rehabilitation programs are projected to increase by $65,209 or 40.81% based on the funding levels approved in the grants. • The number of full time employees budgeted is 120 - less than the authorized staffing levels of 122 -to reflect an anticipated vacancy factor. No layoffs are currently anticipated, an adequate number of budgeted positions are vacant throughout the year that will allow for the reduction. • The Authority has a current labor agreement, which does not expire until December 31, 2006. • The indirect and overhead cost allocations plan is consistent with OMB-A-87 and is based on the direct salary allocation method. • The budget includes the replacement of Housing Authority vehicles, the purchase of fixed assets, upgrade of the management information system and betterments to public housing developments from grant funds or operational funds, as authorized. On February 27 the Budget Committee of the Advisory Housing Commission reviewed the proposed 2006/2007 Agency-Wide Budget and forwarded its recommendation to the full Advisory Housing Commission. At its regular meeting the same day, the Advisory Housing Commission voted to recommend adoption of Resolution No. 5072 approving the Agency-Wide Budget for the fiscal year ending March 31, 2007. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to.adopt Resolution No. 5072 approving the Agency- Wide Budget for the fiscal year ending March 31, 2007, the Housing Authority of the County of Contra Costa would not be in compliance with the financial requirements for the operation of the Housing Authority. Further, the Housing Authority would not be able to fulfill its obligations with program participants, Section 8 landlords and property owners or Housing Authority employees, contractors and vendors. H:ARudy\BO-AGENCY WIDE BUDGET 2006-07.doc THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5072 ADOPTING AGENCY-WIDE BUDGET FOR FISCAL YEAR ENDING MARCH 31, 2007 WHEREAS, the State of California in Division 24, Part 2, Sec.34327.6 of the Health and Safety Code, requires that all agencies being audited in accordance with Government Auditing Standards generate an agency-wide budget; and, WHEREAS, the Housing Authority is audited in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States; and, WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the Housing Authority Board of Commissioners to formally adopt by resolution the Housing Authority budget and, WHEREAS, staff has prepared and submitted to the Board of Commissioners for their review and approval a proposed agency-wide budget of $98,220,945 for the fiscal year 2006-2007; NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners, hereby approve the Housing Authority fiscal year 2006-2007 budget and make the following certifications: a. That the proposed expenditures are necessary in the efficient and economic operation of housing for the purpose of serving low-income families. b. That the financial spending plan is reasonable. C. That all proposed revenues and expenditures are consistent with the provisions of law. d. That no PHA employee reflected in the operating budget is serving in a variety of positions that will exceed 100% appropriation of his/her time or salary. e. That the Housing Authority will continue to provide for a drug- free workplace. PASSED AND ADOPTED ON (, .�.�r✓ `t' �rCl by the following vote of the Commissioners. AYES: GIoIA, u11VKErAA , �P��PNo, 'DaSMr�-MF-��Gt'LO11E-1Q�T /�S NOES: $Zf ABSENT: )Zf ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED 11,14 Z'A! JOHN 1B. 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M M O Q V , M cn ✓ .J r ` 00 \J' ado 'm 'i M t9 0 M N 44 yi Y W 4^ d� 0 O N I" N 4^ 40A D 1 N M M s W u •in V ur" �% G OO 4am G «i ? a► its _ ` G ism � V W G N x c � � W s '. kn i In r W x °� a 7kA a � Q ca a a o c rn a W ca s J, t1 0 , c o m x Y 4 0 o L o 63 0 C © V Z d o •1 � � � y wya- � a S � U O . V 00 r d . Housing Authority of the County of Contra Costa Staffing Schedule FY 2006-07 Authorized Budgeted Staffing Staffing Position Levels Levels Executive Director 1 1 Dep. Ex. Dir. For Operations 1 1 Director of Finance 1 1 Human Res/Trng Officer 1 1 Internal Prgoram Auditor 1 1 Accounting Supervisor 1 1 Budget/ Fiscal Analyst 1 1 Housing Programs Analyst 1 1 Administrative Service Officer 1 1 Office Work Experience (part-time) 2 1 Purchasing Agent 1 1 Senior Accounts Clerk 5 5 I.T. Support 2 2 Office Assistant I / II 3 3 Secretary 1 1 Director of Development 1 1 Hsg. Development Officer 1 1 Hsg. Technical Officer 1 1 Hsg. Rehab. Officer 1 1 Secretary 1 1 Dir of Facility Maintenance 1 1 Maintenance Manager 1 1 Maintenance Supervisor 3 3 Lead Maintenance 3 3 Maintenance Mechanic A/ B 22 21 Grounds Worker 3 3 Director of Affordable Housing Program 1 1 Housing Manager 3 3 Housing Specialist 1 1 Housing Assistant 4 4 Office Assistant II 4 4 Rec. Sup.Project Pride 1 1 Rec. Asst. Project Pride 1 1 Rec. Aid. Project Pride 1 1 CDR Property Manager 1 1 Housing Manager 1 1 Director of Assisted Housing Program 1 1 Housing Manager 4 4 Housing Services Counsler 2 2 Housing Program Specialist 6 6 Senior Housing Assistant 6 6 Housing Assistant 14 14 Senior Office Assistant 2 2 Office Assistant I / II 8 8 Totals 122 120 ADDENDUM TO ITEM HAJ March 14, 2006 Oil this day, the Housing Authority considered adopting Resolution No. 5072 approving the Agency-Wide Budget in the amount of$98,220,945 for the Housing Authority of the County of Contra Costa for fiscal year ending March 31, 2007, as recommended by the Housing Authority Executive Director. This item, Consent Calendar Item HA.1, was pulled from Consent at the request of a member of the public. Under item SD.1, Chair Gioia called Kim Miller-Hershon to speak. Ms. Miller-Hershon, Danville resident, suggested that this budget include funds that could help keep homeless shelters such as the Mountain View Shelter from closing. She noted there is no funding for homeless shelters in this budget. Supervisor Gioia responded that shifting of fund allocations cannot occur in the Housing Authority Budget because the finding is proscribed by Federal guidelines. lie noted that in the past, funding for the Mountain View Shelter operations have not been part of the Housing Authority Budget. Supervisor Uilken7a moved approval, seconded by Supervisor Glover, and With 77one absent the Housing Authoritv took the following action by a 6-0 vote: ADOPTED Resolution No. 5072 approving the Agency-Wide.Budget in the amount of $98,220,945 for the Housing Authority of the County of Contra Costa for fiscal year ending March 31, 2007. • REQUEST TO SPEAK FORM (THREE .(3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. 4fis'to., Name: K^ 1 n n"Ih/y• Phone: Address: City: i Please note that if you choose to provide your address and phone number, tis informa ion will become a public record kept on file with the Clerk of the Board along with the minutes for this meeting I am speaking for myself or organization: CHECK ONE: wish to speak on Agenda Item.# Date: i3 1lo(, My comments will be:. ❑ General ❑ For ❑ Against I wish to speak on the subject of: ❑ I do not wish to speak but would like to leave these comments for the Board to consider: Please see reverse for instructions and important information