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Home My WebLink AboutMINUTES - 03142006 - C.25 11'O: BOARD OF SUPERVISORS CONTRA FROM: Lori Gentles, Assistant County Administrator- Director of Human Resources "� 's COSTA 1'y�,..., 4.40 DATE: March 14, 2006 COUNTY ��iK COUNTY SUBJECT: Adopt P300 #20049 0, . 267 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ADOPT Position Adjustment Resolution No. 20049 canceling one (1) Clerk — Experienced Level position and adding one (1) Account Clerk — Experienced Level position in the Employment and Human Services Department as recommended by the Human Resources Director. ANNUAL & FISCAL IMPACT: There are no net County Costs associated with these actions. There is a cost savings of $41.48 (NCC) and $13.81 (NCC this FY). The costs are offset by state and federal funding, the reduction of one agency temporary, and the cancellation of one (1) Clerk — Experienced Level position. BACKGROUND: The Employment and Human Services Department is requesting the cancellation of one (1) Clerk — Experienced Level position and addition of one (1) Account Clerk — Experienced Level position. Presently, accounting clerical duties involving preparation and submittal of electronic claims through DHS's fiscal intermediary, Electronic Data Service (EDS) as set forth in the Medi-Cal Provider Manual for the Multipurpose Senior Service Program (MSSP), are being performed by one (1) contracted temporary help employee. The MSSP is a Medi-Cal waiver program authorized pursuant to Section 1915 of Title XIX of the Social Security Act. The addition of the Account Clerk — Experienced Level position will allow the department to utilize one (1) Account Clerk position to perform the accounting clerical duties, and to discontinue the temporary help contract for these services. CONSEQUENCE OF NEGATIVE ACTION: California Department of Aging may reduce or sanction function of this program if this request is denied. The position has been filled by many different temporary staff employees that has not allowed for institutional knowledge or continuity. The denial of this action would not only impact EHSD but would also have a direct impact on the Aging population. CONTINUED ON ATTACHMENT: L---YES SIGNATURE: _ L--"RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURES : F ACTION OF BAR ON JY& (4— / (/ APPROVED AS RECOMMENDED OTHER NOTE F SUPERVISORS (,( I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT NANIMOUS(ABSENT – ` ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig. Dept: Human Resources Department Veronica Hodge(5-1716) ATTESTED Trish Raver(5-1778) JOHN CULLEN,CLERK OF THE BOARD OF EHSD Anne Crisp(3-1527) SUPERVISORS AND COUNTY ADMINISTRATOR Cc: EHSD Human Resources BY O �� DEPUTY M382(10/88) � [EA 0 � -' - 0l/26/O6 FF|("E (}F { �OU�Ty ��/�|�T��T0� 4"�OSITION �� 0��K �~�-~� N{}�'��_~__.-�~ _ ADJUSTMENT REQUEST _ DATE Department: Department No./ COPERS Employment& HuaMBerxiceo Budget Unit No. 501 O0. No. 5330 Agency No. A19 Action Requested: Add one Account Clerk Total(MSSP)and cancel one Clerk Experienced Level (JWXB)position 4178 Proposed Effective Date: Day after Board action Classification Questionnaire attached: Yes 0 No 0 /Cost is within Departments budget: Yes br,Ro _ One-Time Costs(non-salary)associated_ with request: $ 19,500 Estimated total cost adjustment(salary/benefits/one e)� Total annual cost Net County Cost Tu�ldh� FY N.C.C.this FY SOURCE OFFUNDING TOOFFSET ADJUSTMENT State and federal funding and one temporary staff and �^ cu ^ cancellation of ClerkExperiencedposition Department must initiate necessary adjustment and submit hoCAO. Use additional sheet for further explanations orcomments. | . .~~ 0odDepartment Head . ' REVIEWED BYCAO AND RELEASED TO DEPARTMENT 0Z Z 73 ``_-- -_-. County Administrator_ HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: CANCEL one Clerk-Experienced Level position #4178 (JVV)<B. 3RH. 0750) ADD one Account Clerk-Experienced Level (JOVC. 3RH. 0755) position ' Resolution 71/17establishing positions d resolutions allocatingclasses to the Basic/Exempt salary schedule. ' Effective: Day following Board Action. (for) of Human Resources COUNTY ADMINISTI�ATOR RECOMME"NDATION DATE: Approve Recorriniendation of Director of Rurnan Resources 0 Disapprove Recorniniendation of Director of Fluman Resource BOARD OFSUPERVISORS ACTION: ANIM1111100, County Administrator and Clerk of the . Board Adjustment APPROVED E� DISAPPROVED [] DATE: y ' BY: - APPROVAL OF THIS ADJUSTMENT CONSTITUTES PERGONNEUGALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(oo)/xoniUon(o)anfollows: If Request is to Add Project ynxibnno/Classes, please complete other side P3OOForm M.uoter ' THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on /Z y the following vote: AYES: Gioia,Pieplio,DeSaulnier,Glover and Uilkema PfOES: None ABSENT: None ABSTAIN: None SUBJECT: In the Matter of Implementing a RESOLUTION NO. 2006/ Performance Pay Plan for the Classification of Special Projects Manager THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of the County of Contra Costa and all districts of which it is ex-officio governing Board RESOLVES THAT: Effective March 1, 2006, the following performance pay plan is adopted for the project classification of Special Projects Manager (ADS5): 1. Salary Range: As a management project classification, the compensation for Special Projects Manager shall be set by the Board of Supervisors and shall be reviewed periodically. 2. Initial Appointment: Depending upon qualifications, an employee may be newly appointed to the class of Special Projects Manager at any step between steps 1 and 9. Steps 10 and 11 are reserved exclusively for outstanding performance pay. 3. Regular Anniversary Salary Review: On the employee's anniversary date, the appointing authority may, based on an evaluation of work performance, award a merit increment (step increase) of 5% for satisfactory performance of the employee. The salary advancement shall be granted only on the affirmative recommendation of the appointing authority. In no case shall a step be awarded beyond step nine (9) of the salary range for satisfactory performance. The appointing authority may unconditionally deny a salary increment or conditionally deny the increment subject to review at a specified date before the next anniversary date. 4. Award of Outstanding Performance Steps: On the employee's anniversary date, the appointing authority may award up to two (2) additional 2.5% performance pay steps for achievement of specific performance-based objectives and/or outstanding performance. If the employee does not receive outstanding performance steps upon the employee's anniversary date, an extra salary review date for outstanding performance pay may be set by the appointing authority for a date up to six months later. At that time, the appointing authority may award either one or both outstanding pay steps on the first of the following month. 5. Continuation of Outstandinq Performance Pay: All outstanding performance pay steps in effect on the employee's anniversary date are subject to evaluation by the appointing authority and must be affirmatively recommended by the appointing authority to continue or be increased. At the discretion of the appointing authority, effective the first of a calendar month, outstanding performance pay steps in effect may be rescinded by the appointing authority based upon an evaluation of work performance. No provision of this Resolution shall allow salary placement beyond the uppermost step of the salary schedule/level to which the class is allocated. 6. Other Provisions: Except as may be changed or modified by resolution hereafter, all provisions of the Salary Regulations are applicable to this class. CC: Human Resources Department County Administrator Auditor - Controller I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. . ATTESTED: AL - � Clerk of the Board JG�� C�1tetk of Supervi rs and County.A ministr for By `� � `7eputy