HomeMy WebLinkAboutMINUTES - 03142006 - C.17 TO: BOARD OF SUPERVISORS CONTRA
F-ROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °`' -w � 3 ;a COSTA
DATE: MARCH 14, 2006 COUNTY
SUBJECT: APPROPRIATION ADJUSTMENT FOR VEHICLE '
REPLACEMENTS FOR THE DEPARTMENT OF AGRICULTURE C ,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATIONMae CONSIDER 3 1 L
RECOMMENDATION
APPROVE Appropriation Adjustment No.E096'2_5 authorizing new revenue for Department of
Agriculture (Budget Unit 0335) in the amount of $93,933 from accumulated depreciation and
estimated salvage and appropriating it to purchase ten vehicles for the Department of Agriculture.
FINANCIAL IMPACT
This action provides appropriations from depreciation and salvage for the replacement of ten
vehicles.
BACKGROUND
This action appropriates accumulated depreciation and salvage for the replacement of ten vehicles
(seven pick-up trucks, one cargo van and two all-terrain vehicles) that are beyond their recommended
service life.
These vehicles were not part of the approved FY2005-06 Master List for Vehicle Replacement, but
rneet replacement policy guidelines. The estimated purchase cost of $139,726 will be funded with
accumulated depreciation and salvage proceeds, plus $45,800 from the Department of Agriculture.
CONTINUED ON ATTACHMENT: ✓ YES SIG
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA OMMITTEE
APPROVE OTHER
_SIGNATURES: -
ACTION OF BOAR O �GGY� �G,C W�"(o APPROVED AS RECOMMENDED OTHER
VOTE OF UPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office
Auditor-Controller via GSD ATTESTED
Agriculture JOHN CULLEN.CLERK Or THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY A�9DEPUTY
IF
G:/Accting/Fleet/Board Orders/Agriculture 10 vehicles3-14-06 FM:BG Page 1 of 1 M382(10/88)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT (p�
T/C 27 Vm BOARD OF SUPERVISORS
❑ COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budget Unit 0063 Fleet Operations
4263 4953 AUTOS & TRUCKS 93,933.00
0990 6301 RESERVE FOR CONTINGENCIES 93,933.00
0990 6301 APPROPRIABLE NEW REVENUE 93,933.00
TOTALS: $93,933.00 $187,866.00
APPROVED EXPLANATION OF REQUEST
AUDITOR CONTROLLER
2 p To appropriate accumulated depreciation and estimated
By: Date: C7 �O salvage from 10 pieces of equipment being replaced by
Department of Agriculture at an estimated purchase cost of
COUN.-C,Y ADMINISTRATO $139,726. These vehicles were not part of the approved
By: �,� Gr: -C Date: 3 aC FY05/06 Fleet Vehicle Replacement Plan but meets
replacement policy guidelines. The Department of
BOARD OF SUPERVISORS Agriculture will pay the full cost in excess of accumulated
YES: depreciation and salvage value.
.0,N1111,GLOVER
A� /V0
JOHN GUHLEN,Clerk of the BOW of
u' rs00 9=awl r, AAmmk for
Director
General Services 3/1/2006
IGN RE TITLE DATE
By: Date: GL4'�,��
(M 8134 Rev.2/86) APPROPRIATION Cr
ADJ. JOURNAL NO. APOO SOO
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Budget Unit 0063 Fleet Services
0005 8982 EQUIPMENT REPLACEMENT RELEASE 84,675.00
0005 9922 SALE OF EQUIPMENT 9,258.00
TOTALS: $93,933.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
� Q,,�,' To appropriate accumulated depreciation &
By: 46t v�.f!.&fA-1 Date: °? V t!/ estimated salvage on ten vehicles (see attached).
COUNTY DMINISTRATO
By: nod -fz�L4`� Date: 3 D 6
BOARD OF SUPERVISORS
YES:
SUP 1a1 0-H8 0101A,UIIXEMA,
pIE,� 1!3,a�ii3Au!u 'dam,GLOVER
/V6
)��M6��.- rYlDOofft d Director
J11(P�l j:�� 'i tthh - - General Services 3/1/2006
Sjuperviabio` d Cdu*Ad�IIUIIS�fdfior �S N URE TITLE DATE
REVENUE ADJ. 2
By: "- Date: �lliT ��� JOURNAL NO. RAOO �0�3
(W18134 Rev.2/86)
Replacement Vehicle Costs
Cost of
Vehicle Salvage Replacement Departmental
Number Depr Value Value Vehicle Cost Req#
5147 5,748 1,000 13,345.15 6,597.15 GS090-6-088486
5154 10,147 1,000 13,345.15 2,198.15 GS090-6-088486
5162 10,146 1,000 18,844.25 7,698.25 GS090-6-088488
5163 10,146 1,000 13,345.15 2,199.15 GS090-6-088486
5165 10,146 1,000 13,345.15 2,199.15 GS090-6-088486
5180 12,766 1,000 18,844.25 5,078.25 GS090-6-088488
5909 5,143 1,500 17,058.13 10,415.13 GS090-6-088487
6129 14,058 1,050 20,780.84 5,672.84 GS090-6-088489
9071 3,258 362 5,409.00 1,789.00
9072 3,117 346 5,409.00 1,946.00
TOTALS 84,675 9,258 139,726.07 45,793.07
3/1/06be
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