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TO: BOARD OF SUPERVISORS `'==SEAL Contra
FROM: LORI GENTLES,Assistant County Administrator- '01 e„s;.ry,,��„-.,�- �;�
Costa
Director of Human Resources � :wq` County
DATE: FE FEBRUARY 7,2006 co---
SUBJECT: P300 20036— Health Services Department C.4 2
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution#20036 to CANCEL Clerk Experienced Level position#8138 and ADD
one Secretary Advanced Level position for Emergency Medical Services Agency Director's office.
FISCAL IMPACT:
The Health Services Department has estimated an annual cost for the Secretary Advanced Level position is
$78,334.56. Cancellation of position #8138 will act as a partial offset, leaving the remaining balance of
$17,946.2 as additional annual cost(difference from Clerk Experienced Level to Secretary Advanced), which
will be paid through Budget Orgs-7406 at 90%and 7405 at 10%. The costing also includes benefits at 37.79%
plus$7,500 health insurance.
BACKGROUND:
On May, 18, 2004, the Board of Supervisors approved a plan for an Emergency Medical Services (EMS)
system design. Part of that plan included allocating funds to the Health Services, Emergency Medical Services
Agency to provide additional staff for oversight and support of the new EMS system design.
The department has determined that the duties assigned to the existing Clerk Experienced Level position are
at the higher level of Secretary Advance Level. As a result, the department is requesting to cancel the vacant
Clerk position and add a Secretary Advanced Level position. The added Secretary Advanced Level position
will support the EMS Director and Assistant Director.
The duties of the Secretary Advanced Level position include preparing reports, recommendations and other
written materials by researching information, maintaining the manager's appointment calendar, ordering
supplies and maintaining records of expenditures, representing the Emergency Medical Services Agency as a
liaison with other Health Services Departments and outside agencies;, as well as being responsible for overall
EMS office management and coordination,including supervision of a Clerk Senior Level.
The funding for this position comes from the EMS redesign plan passed by the Board of Supervisors.
CONSEQUENCE OF NEGATIVE ACTION:
Should this request not be granted,the Emergency Medical Services Agency position will be misclassified as
the duties assigned to the position are at the higher level and support the EMS Director and Assistant Director.
CONTINUED ON ATTACHMENT: ✓YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓ APPROVE OTHER
SIGNATU RE(S):
ACTION OF BOA D N J L APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY
OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Shelley Pighin-75250
Cabo Calloway-51735
Cc: Health Services ATTESTED
Human Resources OHN SWEETEN,CLVK OF THE BOARD OFSUPERVISORS
BY: DEPUTY
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.JAN 1 POSITION ADJUSTMENT REQUEST �a
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N!T% DATE
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DEPARTMENT: Health Services/EMS BUDGET UNIT NO. T40P ORG NO. 740517406 AGENCY NO.A-18
ACTION REQUESTED: Cancel position#8138 Clerk Experienced level Dept.0540/Org 6543) and add one
Secretary Advanced Level (Dept 7406/Org 7406/7405)for the Emergency Medical Services Agency Director's
office.
PROPOSED EFFECTIVE DATE: 111106
CLASSSIFICATION QUESTIONAIRE ATTACHED: YES 0 NO 0 Cost is within dept budget: Yes 0 No 0
TOTAL ONE TIME COSTS (non-salary)ASSOCIATED WITH REQUEST: $ -0-
ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time):
TOTAL ANNUAL COST $17,946.21 NET COUNTY COST $ -0-
TOTAL THIS FY $ 7,477.5875 N.C.C. THIS FY $ -0-
SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Measure H. 7405 (a7 10%. 7406 () 90%
DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO.
USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS.
Frances Trant, Personnel Analyst III
(for)William B.Walker, MD, Health Services Director .
REVIEWED BY CAO AND RELEASED TO HU OURCES DEPARTM NT
DEPUTY C LINTY ADMINISTRATOR DATE
HUMAN RESOURCES DEPARTMENT RECOMMENDATION: DATE danpary 24, 2n06
SEE ATTACHED "
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt salary schedule.
Effective: IN Day following Board Action
❑ (date)
(for) DIRECTOR OF HUMAN RESOURCES
GPUNTY ADMINISTRATOR RECOMMENDATION
DATE:= O
� Approve Recommendation of Director of Human Resources
E] Disapprove Recommendation of Director of Human Resources`
❑Other:
(for) CO TY ADMINSTRATOR
BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk f the Board of Supervisors/County Administrator
Adjustment- APPROVED ❑ DISAPPROVED❑
DATE: BY:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING
BOARD ACTION. Adjust class(es)/position(s)as follows:
IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES, PLEASE COMPLETE OTHER SIDE
HUMAN RESOURCES DEPARTMENT RECOMMENDATION:
P300 #20036
CANCEL one (1) 40/40 Clerk Experienced Level (JWXB) position #8138 at
salary level 3RH-0750;
ADD one (1) 40/40 Secretary Advanced Level (J3TG) position at salary level
3R2-1163.