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Home My WebLink AboutMINUTES - 02072006 - C.38 Scanning Worksheet - CCC Clerk Of The Board Pallet number Box number Date processed Number of maps Large Format Non-scan able Prepped by Indexing Information Form Type Date (YYYY AdM-DD) 9_ 0�0 -0 2,01 Agenda Item -M Subject ` TV_yA. Department gSrY Description [1A�y�riy�4� arv� -, 'nmp Indexed by Scanning Information Scanned by Page count Folder contents required use of the flatbed scanner: Yes / No (Circle One) Flatbed scan: Auditing Information Audit performed by TO: BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ' °' COSTA DATE: JANUARY 10, 2006 COUNTY STA COU11'r� SUBJECT: APPROPRIATION ADJUSTMENT FOR TWO REPLACEMENT VEHICLES FOR THE PUBLIC DEFENDER C. 31 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment Nm &5%uthorizing new revenue in Fleet Operations (0063) in the amount of $25,806 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the.Public Defender Department. FINANCIAL IMPACT The estimated purchase cost of $29,130 will be funded with accumulated depreciation plus an additional $3,324 from the Public Defender. BACKGROUND This action appropriates accumulated depreciation for the replacement of two vehicles totaled in . accidents. These vehicles were not part of the approved FY2005-06 Master List for Vehicle Replacement, however the recommended purchases are consistent with vehicle replacement policy guidelines. CONTINUED ON ATTACHMENT:--,-YES S16-- N. o COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �fCYF'ROVE OTHER 9",� &e� . SIGNATURE(S): �j �► / ACTION OF BOA �7 �T, �s APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division " � ��.. ��I�•III Auditor-Controller(via F/M) ATTESTED �GpriYy OT/ Public Defender(via F/M) JOHN SWEETEN,CLE OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY G:\Admin\VehicleReplacementBoardOrders\BO-PubDefenderApproprAdjustJan102006.doc FM:MAK Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 91 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING _ BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS •25,806.W 0990 6301 RESERVE FOR CONTINGENCIES 25,806.60 0990 6301 ,APPROPRIABLE NEW REVENUE 25,806.0 TOTALS: $25,806.00 $51,612.00 APPROVED EXPLANATION OF REQUEST AUDITO -CONTROLLER �" ` � To appropriate accumulated depreciation from equipment By: � 1 Date: # 0411 & 0558 being replaced by Public Defender . These vehicles were not part of the approved FY05/06 Fleet c UN MINISTRATOR Vehicle Replacement Plan but meets replacement policy By: d Date: guidelines. BOARD OF SUPERVISORS YES: SUe EWISRRS l3109A,RiLKEMA, ?9EPRO,i•�ESlaUNiER,GLOVER NO: NONE John Sweeten,Clerk of the Board of Supervisors aiid Coun�, Administrator Director .J General Services 12/15/2005 By: Date FEBRUARY 7/06 ATu TITLE DATE (M 8134 Rev.2/86) APPROPRIATION ADJ, JOURNAL N0. APOO �C� '� CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budizet Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 25,80600 I TOTALS: $25,806.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: Date: Olo estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total BOTv MINISTRATOR 0411 11,826 0 11,826 y: Date: / 0 0558 13,980 0 13,980 BOARD OF SUPERVISORS Total 259806 0 25,806 YES: " i3��CS�aC B TCA,UiLKEMA, WSi1UNIFAK MOM NO: NONE John Sweeten,Clerk of the Board of Director Supervisors and County Administrator General Services 12/15/2005 SIG URE TITLE DATE FEBRUARY 07/06 REVENUE ADJ. h By: Date: JOURNAL NO. RAOO (M 8134 Rev.2/86) Est Purcahse A/C Depr Salvage, Total Cost Dept 0411 11,826 - 11,826 14,565 2,739 0�55� -ea-4s- 13,980 - 13,980 14,565 585 ��eing ' 558' 25,806 - 25,806 29,130 3,324 to VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public D f ender Date: 11/7/05 Authorized Signature: ' '/ � Telephone: 335-8065 Printed Name: Donna M. Broussard 1. Reason and justification for vehicle request: Replacement of vehicle 0 411 that was in an accident . 2. Funding S urce: (Budget info mation will be used to prepare Board Order): X11��% lelede rn✓� ��'e��L�✓r��5yc:�5r `� Zy.�t>153 i �>✓:D��c��io,� �� 1��5�-�r Is an appropriation adjustment needed? Yes � No Fiscal Officer: Name: Jennifer Deadman Telephone: 335-1057 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Chevy Malibu 4. Is an alternative kel vehicle acceptable? 10 Yes ❑ No If no, reason clean air vehicle will not work: 5. If replacement, which vehicle or equipment is being replaced: Type: Chevy Malibu 2000 Vehicle/Equipment Number:0411 Odometer/Hours: 76867 6. Reason purchase cannot wait until next budget cycle: Vehicle is totaled need replacement so that employee can continue his duties . / 7. CAO Release to GSnetnagement: es ElNo Date: 1 CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes PT\ No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: C,,),t v Model: /-1i4 L, 1T v Year: Condition of vehicle and/or equipment and life expectancy: L' (14,`G LC Z�L)-fl S Accumulated Depreciation: /1 ;�2 Gv Estimated Salvage Value: Estimated Cost of Request:t /y , �1 /S e 7- 9e'T ', L 3. Fleet Manager Signature: `--: L dr2- Date: 12 -13 o \\gsd-app\lnfoTech\Web—page\Web_Docs\Fleet\Vehicle-EquipmentRequest.doc 12/12/01 A. �. Ct `17 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Public Defender Date: I.v Authorized Signature: Telephone: 335-8065 Printed Name: Donna M. Broussar 1. Reason and justification for vehicle request: Replacement of V e c h i l e 0646 that w a s in an accident 2. Funding Source: (Budget information will be used to prepare Board Order); i y.1r 1�►� Ge rt-e(4 �>,yA ,:ti,� ill i�1.-5 ►7 C,O r� t t 0 1 ,T) Is an appropriation adjustment needed? FZ] Yes ❑ No Fiscal Officer: Name: Jennifer Deadman Telephone: 335-1057 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Ford Taurus 4. Is an alternative fLel vehicle acceptable? ® Yes ❑ No If no, reason clean air vehicle will not work: 5. If replacement, which vehicle or equipment is being replaced: Type: F o r d Ta u r u s 19 9 6 Vehicle/Equipment Number: 0646 Odometer/Hours: 6. Reason purchase cannot wait until next budget cycle: Vehicle is totaled— need replacement so that employee can continue his duties . 7. CAO Release to GSD Fle a gement: Yes ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes /K No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: C,r21Model: 7_i9�/7 c S Year: Condition of vehicle and/or equipment and life expectancy: ul e- /4,�c L e c ray S Accumulated Depreciation: /-3 7�C Circe, GSS�� Estimated Salvage Value: Estimated Cost of Request: / T�/ C C- '� /'?r�r uy 3. Fleet Manager Signature: Date: 1-2 `/7 \\gsd-app\lnfoTech\Web_page\Web_Docs\Fleet\Vehicle-EquipmentRequest.doc 12/12/01