HomeMy WebLinkAboutMINUTES - 02072006 - C.36 Scanning Worksheet — CCC Clerk Of The Board
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TO: BOARD OF SUPERVISORS -� ` _�, Contra
FROM: CLERK RECORDER - ELECTIONS "I... .. Costa
DATE: February 7, 2006 °°Srq �oUK County
SUBJECT: Appropriations Adjustment for Election Equipment and Services �� 3 6
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE Appropriations Adjustment No. 5056 authorizing new revenue in the Clerk Recorder—
Elections Department in the amount of$11,132,000 from Help America Vote Act (NAVA) and
Proposition 41 funds and appropriating it to purchase equipment, training and other services.
FISCAL IMPACT:
This action provides appropriations from State and federal funds for the replacement of voting
equipment and other associated expenses.
BACKGROUND:
This action appropriates revenue and authorizes expenditures in the amount of $11,132,000 from
federal Help America Vote Act (HAVA) and State Proposition 41 funds. These funds are provided
specifically for the purchase of voting equipment, maintenance, training, and other associated
expenses.
The Help America Vote Act of 2002 established a program to provide funds to States to replace
punch card voting systems, to establish the Election Assistance Commission to assist in the
administration of Federal elections and to otherwise provide assistance with the administration of
certain Federal election laws and programs, to establish minimum election administration standards
for States and units of local government with responsibility for the administration of Federal elections,
and for other purposes. This appropriation adjustment requests expenditure authority for
$4,642,000,000. An unknown amount of additional funding is expected in the future.
State Proposition 41, approved by the voters at the March 5, 2002 election, allocates $200 million to
upgrade voting systems, and established a Voting Modernization Board to carry out this task. The
Voting Modernization Board determines each county's allocation. This appropriation adjustment
requests the expenditure authority for the first $6,490,000. An unknown amount of additional funding
is expected in the future.
CONTINUED ON ATTACHMENT: L/ YES S/r GNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOA D N �r-"6414•EkiY'y 9) oZpT g G APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
UNANIMOUS(ABSENT
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
O'a 7�� )
AYES: NOES:
ABSENT: ABSTAIN:
Contact: -L
Cc: General Services—Becky Eaton ATTESTED �G�YG�a?/Y d0Z 09" re
JOHN SWEETE ,CLERK OF THE BOARD OFSUPERVISORS
BY: DEPUTY
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS
T/C 27 COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: HAVA/PROP 41 REIMBURSEMENTS (2354) ALF -TI-Ows,
EXPENDITURE
ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
2354 4951 Office Equip & Furniture 8,497,000 00
2354 2.131 Minor Furniture 300,000
2354 2132 Wnor Computer Equipment 4,000
2354 2270 Maintenance of Equipment 1,804,000
2354 2310 Professional Services 527,000
0990 6301 Reserve for Contingencies 11,132,000 00
0990 6301 Appropriable New Revenue 11,132,000 00
TOTALS 11,132,0001001 22,264,000 00
APPROVED EXPLANATION OF REQUEST.
AUDITOR-CONTROLLER: h
BY: DATE ��/l/ro Appropriate receipt of Federal Help America Vote Act(NAVA)
and State Proposition 41 (Voting System Modernizaton Bond)
INISTRATO revenue to fund costs associated with new voting system.
BY: DATE
BOARD OF SUPERVISORS:
SUPERVISORS OIDIA,UILKEMA,
YES: ?RE HO NSA MED,GLOVER
NO:
6 1/18/20
John Sweeten,Clerk of the Board of Wkerk-Recorder o
Supervisors and CQunty Administrator SIGNATURE TITLE DATE
APPROPRIATION AP00 5056
BY: DATE/ 'V"r a ADJ.JOURNAL NO.
(M129 Rev 2/86)
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: HAVA/PROP 41 REIMBURSEMENTS(2354) /ELE'-Trz JS
REVENUE
RGANIZATIO ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE>
2354 9435 Misc State Aid 6,490,000 00
2354 9569 Misc Federal Revenue 4,642,000 00
TOTALS 11,132,000 0 0 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER:
BY: d— DATE / o& Appropriate receipt of Federal Help America Vote Act(HAVA)
and State Proposition 41 (Voting System Modernizaton Bond)
DMINISTRAT Revenue to fund costs associated with new voting system.
BY: DATE 66
BOARD OF SUPERVISORS:
YES: SUPERVISORS GIOIA,UILKEMA,
PIEPHO,DESAULNIER,GLOVER
NO: /�o»e. w�
6010MIM
NOW,Clerk of the Board of
Clerk-Recorder 1/18/2006
And C®unty AdministratorTi rLE DATE
REVENUE ADJ.RAOO 5056
BY: DAT "W!Iy /� JOURNAL NO.
(M 8134 Rev.2/86)