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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RAt
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: June 7, 2005
SUBJECT: LEASE AGREEMENT RENEWAL BETWEEN THE HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA AND THE COUNTY OF CONTRA COSTA
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Acting as the Board of Supervisors, APPROVE and AUTHORIZE the General Services Director,
and acting as the Board of Commissioners of the Housing Authority of the County of Contra Costa,
AUTHORIZE and APPROVE the Executive Director to exercise an option, effective July 1, 2005 to extend
by one year the lease agreement for use of the premises at 94A Medanos Avenue, Bay Point, California,
for Child Care programs at a monthly rate of$500.
II. FINANCIAL IMPACT:
The executed agreement will generate $500 per month, payable in advance on the first day of
each month during the term of this Lease to the Housing Authority Public Housing fund.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
The County of Contra Costa has been using 94A Medanos Avenue, Bay Point, CA, as a Head
Start facility operated by the County of Contra Costa. This facility and program is available to Public
Housing residents of the Housing Authority of the County of Contra Costa, as well as the surrounding
community. This Lease Agreement has been in effect since July 1, 2001. There are five (5) 1-year
renewals in the agreement. This is the fourth 1-year renewal to be effective July 1, 2005 and end June
30, 2006 leaving one (1) 1-year renewal and is subject to the Board of Supervisors approval.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Boards elect not to authorize the General Services Director and the Executive Director
to exercise a one-year renewal of the Lease Agreement, the Head Start program operated by the County
would no longer function and this would be a detriment to the development, as well as to the community.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S •-
ACTION OF B A ONAPPROVED AS RECOMMENDED O HER
VOTE OF COMMISSION?S
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
JOHN SWIffETEN,,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY ,DEPUTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\LEASES\Lavonia Allen Center.doc
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t
RENEWAL OF LEASE
THIS SUPPLEMENTAL AGREEMENT made and entered into this 1"
day of July , 2005 ,by and between the HOUSING AUTHORITY OF
THE COUNTY OF CONTRA COSTA,hereinafter referred to as the "Authority",
and the County of Contra Costa ,hereinafter to be referred to as the"County":
WITNESSETH:
WHEREAS,by lease agreement between the parties hereto, dated
July 1, 2001 ,the Authority leased to County the right and
privilege of occupying space at 94A MEDANOS AVENUE,
BAY POINT, CALIFORNIA of the Authority; and
WHEREAS,the County desires and the Authority is willing that such
lease be renewed for the term of one (1) year.
NOW, THEREFORE,the Authority for and in consideration of the
promises and covenants in the aforesaid lease, and other valuable consideration,
the receipt of which is hereby acknowledged,hereby agrees that said lease shall
be, and it hereby is, renewed beginning JULY 1, 2005 and ending JUNE 30,
2006. The monthly rate for this one year lease is $500.00.
The County hereby covenants and agrees that during the course of the
renewal period the County shall perform and be bound by all of the covenants and
conditions contained in said lease agreement of July 1, 2001
IN WITNESS WHEREOF, the parties have set their hands the day and
year first herein above set forth.
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
COUNTY OF CONTRA COSTA
By By
EXECUTIVE DIRECTOR
Date Date
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\LEASES\Lease Renewal Contract-Lavonia Allen
Center.doc
The Housing Authority Authori of the County of Contra Costa
Attn: Fiscal Department
P.O. Box 2759
Martinez, CA 94553
A.S. EXTENSION: This Lease may, at the option of the COUNTY, be extended upon
the same terms and conditions, except the rental shall be adjusted as follows:
a. First Option: For a one (1) year term, commencing July 1, 2002 and ending
June 30, 2003, at a rental of FOUR HUNDRED FORTY AND NO/100
DOLLARS ($440.00) per month.
b. Second Option: For a one (1) year term, commencing July 1, 2003 and
ending June 30, 2004, at a rental of FOUR HUNDRED SIXTY AND
NO/100 DOLLARS ($460.00)per month.
C. Third Option: For a one (1) year term, commencing July 1, 2004 and ending
p
June 30 2005 at a rental of FOUR HUNDRED EIGHTY AND NO/100
DOLLARS ($480.00) per month.
d. Fourth Option: For a one (1) ear term, commencing July 1, 2005 and
p y
ending June 30, 2006, at a rental of FIVE HUNDRED AND NO/100
DOLLARS ($500.00) per month.
e. Fifth Option: For a one (1) year term, commencing July 1, 2006 and ending
June 30, 2007, at a rental of FIVE HUNDRED TWENTY AND NO/100
DOLLARS ($520.00) per month.
It is understood and agreed COUNTY shall give LESSOR sixty (60) days prior
written notice of its intention to exercise any option to extend this Lease. However, in the
event COUNTY does not give such written notice, its right to exercise any option before
termination of the Lease shall not expire until fifteen (15) working days after receipt of
LESSOR's written demand to exercise or forfeit said option. It is also understood by
COUNTY that LESSOR will seek approval of the Board of Supervisors for each renewal
option.
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GALeaseMgtlDave\Corn nunity Services194A Medanos Ave\Basic Lease Template.doc
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