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Home My WebLink AboutMINUTES - 06072005 - C44-C45 TO: BOARD OF SUPERVISORS __.x �... - CONTRA FROM: Lori Gentles, Interim Assistant County Administrator- Director of Human Resources '; ;;,n�� -� ;+ COSTA DATE: June 7, '�r� :o OUNTY SUBJECT: Adopt P300#19886 C/W SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ADOPT Position Adjustment Resolution No. 19888 adding one (1) Account Clerk — Experienced Level position and canceling one (1) Clerk — Experienced Level position in the Building Inspection Department as recommended by the Human Resources Director. ANNUAL & FISCAL IMPACT: There are no net County Costs associated with these actions. The costs are covered by the cancellation of the Clerk— Experienced Level position and permit fees. BACKGROUND: The Building Inspection Department is requesting the addition of one (1) Account Clerk — Experienced Level position to consolidate purchasing, accounts payable, and payroll duties that are currently being performed by three (3) clerical staff members. Duties of the Account Clerk will include: performing a variety of clerical work in connection with the assembly, sorting, tabulation and recording of fiscal and statistical data; checking, indexing and filing bills, vouchers, purchase orders, claims and other financial papers; performing arithmetic calculations and verifying totals and extensions; maintaining perpetual inventories; maintaining and checking payroll; computing and processing bills; and accepting payments and writing receipts and/or deposit slips. CONSEQUENCE OF NEGATIVE ACTION: The addition of an Account Clerk — Experienced Level position better serves the needs of internal and external customers due to the consolidation of duties in one ('11) position to perform like duties. If this position were not to be added, the Building Inspection Department could experience losses associated with a separation of related duties due to inconsistent processing. CONTINUED ON ATTACHMENT: •��ES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE r/APPROVE OTHER r SIGNATURE(S): 77 �'�' PROVED AS RECOMMENDED ACTION OF BO ON &-Q- �' —�� OTHER VOE SUPERVISORS / C I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT ANIMOUS(ABSENT } COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF T BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. ............................... Orig.Dept: Human Resources Department Terrina Manor(5-1737) ATTESTED Trish Raver(5-1778) JOHN SWEETEN, ERK OF THE BOARD OF Building Inspection Department Laura Glass(5-1178) SUPERVISORS AND COUNTY ADMINISTRATOR Cc: Building Inspection . Human Resources , r BY -,DEPUTY M382(10/88) MAY 1 0 IWO ION ADJUSTMENT RE UES NO* OFFIC.,�F OF ) q (--I 0 COUNTY ADS INf'STRATOR DATE 514/05 Department No, DOPERS� Inspection 0341 3415 Department Budget Unit No. Org No. Agency No. 34 Action Requested Add. one T) and - tl) Acoint Clerl Experience Level JMT cancel one (1) -Clerk E1:4-perienced Level _017.31,1. Proposed Effective Date: 6/l/Q5', Classification Questionnaire attached: Yes 0 No 13 Cost is within Department's budget: Yes 0 No 0 Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total .cost adjustment (salary/benefits/one time: _71 0 Total annual cost $ po Net County Cost $� V-11ft Total this FY $ 0- N.C.C. this FY U SOURCE OF FUNDING TO OFFSET ADJUSTMENT i ez r m*1 t, -e e s Department mus!Initiate necessary adjustment and submit to CAO. Use additional shoe for further explanations or comments. U0 ephrtmen t HeAd "' 0" =M "M"M I'm w 0�am"mom WM ftftevmwww "a REVIEWED BY CAD AND RELEASED TO HUMAN RESOURCE K11 T S 9 fid' - 6� RESOURCE pdty oun minis--tr- ator' /Date "WON ftftftom""" "W"M M"400 am 4"Wwftw.".~� am sw� one wV.*��Pwmw� fto 0-0 W-*-a"M 0M Wft am HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE E� <04 Lis CANCEL one (1) Clerk-Experienced Level position #989 {JWXB, 3RH 0750); ADD one (1) Account Clerk-Experienced Level position {JDVC, 3RH 0755). Amend Pawfution 71/17 establishing positions and resolutions allocating classes to the pt salary schedule Effective: ay following Board Action. (Date) [Tir-ec-t—ordf---Huifi&F�esources COUNTY ADMINISTRATOR RECOMMENDATION DATE: Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources 0 Other. (f orCount)VAO"n 1 strator) BOARD OF SUPERVISORS ACTION: Clerk of the Board of Supervisors Adjustment APPROVED DISAPPROVED 0 zi�ind Coul! Administrator DATE: BY:0 APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION 0 Adjust class(es)/position(s) as follows, If Request is to Add Project Positions/classes, please complete other side.. P3W W7)Plev 7/1/95 C' TO: BOARD OF SUPERVISORS �..-� CONTRA mow. FROM: Lori Gentles, Interim Director of Human Resources .:�`+'f---r'f J `;• MIR 0 COSTA t DATE: June 7, 2095 COUNTY cava SUBJECT: Position Adjustment Resolution#19853 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Adopt Position Adjustment Resolution # 19853 canceling a vacant Registered Health Information Technologist (RHIT) position and adding one Medical Records Technician position. FISCAL IMPACT: This action results in a cost savings. BACKGROUND: Due to previous difficulties in recruiting qualified Registered Health Information Technologists (RHIT), the Health Services Department wishes to cancel a recently vacated RHIT position and add a Senior Medical Records Technician. This position will be assigned to the Martinez detention facility. The duties of both classifications are similar, however, the RHIT requires state certification and is responsible for supervising the work of subordinate Medical Records Technicians. The Medical Records Administrator will now assume the supervisory duties and the Senior Medical Records Technician will act as a lead. Duties of the position will include completing a daily analysis of medical records for chart content and documentation, assigning diagnostic codes for billing, reviewing claims for proper billing, and providing lead direction to subordinate Medical Records Technicians and clerical staff. RESULT OF NEGATIVE ACTION: Due to recruitment difficulties, Health Services will have difficulty filling a RHIT position. This will result in increased workload for the existing medical records staff, inefficient processing of medical records, and delays in revenue recovery. CONTINUED ON ATTACHMENT: „_&�ES SIGNATURE: s-0---'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN T N OF BOARD COMMI EE x---APPROVE OTHER SIGNATURE(S): ACTION OF B A ON APPROVED AS RECOMMENDED OTHER IVTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT } COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Ong.Dept: Human Resources Department ATTESTED �/ (i�)c I - Cc: County Administrator JOHN SWEETEN,C ERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY �`'` C) ,DEPUTY M382(14/88) Z005 PO ADJUSTMENT REQUEST NO. OFFICE OF DATE C0-U TY AD 1 1 T 9!71,1 De ent No COPERS Department Health Services Bud et Unit No 0 01 Org No 5700 Agency No. — A-18 Action Requested: CANCEL one (1)Registered Health Information Technologist(VITA`}-position#8907 and ADD one(1) Senior Medical Records Technician(VNTR`l Proposed Effective Date: March 1, 2005. ClassificationQuestionnaire attached: Yes No X / Cost within Department's budget: Yes X No Total One-Time Costs (non-salary) associated with request: $ -0- Estimated total cost adjustment(salary/benefits/one time): Total annual cost $ <7,062.00> Net County Cost $ Total this FY $ < 589.00> N.C.C. this FY $ -0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Cost Savings from Cancellation of Register;A He Technologist position. 17) Department must initiate necessary adjustment and submit to CAO. t+' Use additional sheet for further explanations or comments. 0 107 Mary n obb,Personnel Sef.*#qces Asgistant Ill (for)Willia B.Walker,M.D.,HeakbaServldes Director 4' REVIEWED BY CAO AND RELEASED TO HUMAN RECO DEP ENT 7_. 6puty Count��XdKinistr'ator ate HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE CANCEL Registered Health Information Technologist (VITA) position #8907 at salary level K65 1337 and ADD one (1) Senior Medical Records Technician (VNTD) position at salary level 3RX 11920 Amend Resolution 71/17 establishing positions and resolutions allocating glass to the Basic/Exempt ary sch e. Effective:XDay following Board Action. (Date) 'ZV (for)Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE: Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: (for)County Administrator BOARD OF SUPERVISORS ACTION: John Sweeten, Clerk of the Board of Supervisors Adjustme,aAPPR E SAPPROVED aqd un Administrator Date: ,� BY: ..,`�-.. � (��.-'�' POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: If Request is to Add Project Positions/Classes,please complete other side