HomeMy WebLinkAboutMINUTES - 06142005 - HA2 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: June 14, 2005
SUBJECT: Approve Resolution No. 5065 certifying the Public Housing Assessment System
Management Operations of the Housing Authority of the County of Contra Costa
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE Resolution No. 5065 certifying the Public Housing Assessment System Management
Operations of the Housing Authority for fiscal year ending March 31, 2005.
Il. FINANCIAL IMPACT:
Approval of this Resolution will not have any financial impact upon the Housing Authority.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
HUD's current system for assessing public housing agencies is the Public Housing Assessment
System (PHAS). Part of the assessment process requires housing authorities certify information
regarding vacant unit turnaround time, capital fund obligation and expenditure, work orders, annual
inspection of dwelling units, common areas and non-dwelling space, security, and economic self-
sufficiency efforts. A print out of the submission is attached. This Board Order and Resolution certifies
this information to HUD. All other PHAS information is in the process or has been evaluated by HUD
staff.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve this Resolution, the Housing Authority
would not be in compliance with the requirements of PHAS under Section 502 of the National Affordable
Housing Act of 1990, as amended.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED V'*' OT ER
VOTE OF COMMISSIONQ
I HEREBY CERTIFY THAT THIS IS A
\/UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED 'I - I,q
JOHN SWEETtN,CLERK OF
OMO,
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
. L. DEPUTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARDXBO-PHAS Certification.doc
0
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5065
RESOLUTION APPROVING THE PUBLIC HOUSING MANAGEMENT
ASSESSMENT (PHAS) PROGRAM CERTIFICATION AND AUTHORIZING
SUBMISSION OF RELATED DOCUMENTATION
WHEREAS, it is the desire of the Board of Commissioners of the Housing
Authority of the County of Contra Costa to continue to provide decent,
safe and sanitary housing for its tenants; and
WHEREAS, the Housing Authority of the County of Contra Costa ("PHA") wishes
to ensure that its public housing functions as a well-managed enterprise in
accordance with Section 502 of the National Affordable Housing Act of
1990, as amended:
NOW, THEREFORE, BE IT RESOLVED BY PHA, as follows:
1 The Public Housing Management Assessment Program certification
for the Housing Authority of the County of Contra Costa is hereby
approved; and,
2. The Executive Director of the Housing Authority of the County of
Contra Costa is authorized to submit this certification and any
related documentation to the U.S. Department of Housing and
Urban Development. This Resolution shall be effective
immediately.
PASSED AND ADOPTED ON June 14, 2005 by
the following vote of the Commissioners.
AYES: GIOIA,, UILKEMA, PIEPHOt DESAULNIER & GLOVER
NOES: NONE
ABSENT:
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED P-WS-00
JOHNS EETEN, CLERK OF THE
BOARD OF COMMISSIONERS AND
COUNTY ADMINISTRATOR
By
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-PHAS Resolution.doc
Submit Page 1 of I
Management Assessment for Public Housing Agencies
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PHA Code : CA.011 FYE : 03/31 Fiscal Year: 2005
PMA Name : COUN`TY OF CONTRA. COSTA f--ISG AUTH
Submission
SLlbmission
Type
Your assessment was submitted to REAL on 05/26/05 02:17 PMIJ
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Adi vist ixient Comment
Comments or Questions? I'lease Flo to 7'Gchnica/a 1 ssi sttaticc Center or _Contact AIIAS-',�
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https://wwwl I.hucl.go-\,/I-IUD---_Systems/mass/m,-LI,;i_submi�.cfin.'.sta`us_71anie=review&.CFI,.. 5/?6/2065
Submit Page 1 of 1
Management Assessment for Public Housing Agencies
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PHA Code : CA011 FYF : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA COSTA HSG AUTH
Submission
T e : SubmissionY�
Validate data before you submit
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date S�abniissi0
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InboIf.jait Trnaround I pjal.FulWkOdeAnnual npgtim :S LIfI
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( 'an�nMjustinctitent
Comments or Questions?Please go to Teclasta ce Cetetor (ltact-�A&Sn '
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https://huclapps.hud.gov/1- L D^Syste111s/mass/mass Asul)mit. %fr 5/23/2005
Vacant Unit Turnaround "._'ime Wage 1 of 1
Management Assessment for Public Housing Agencies
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Sub-Indicator 1: vacant Unit Turnaround Time
PHA Code : CA011 FYE : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA COSTA I1SG AI.UTH
Submission -
Type
; Submission
ELEMENT DESCRIPTION AMOUNT
V12400 Total number of turnaround days. 13,887
V12500 Total number of vacancy days exen,, opted for Capital Fund. 19,987
V12600 Total number of vacancy days exempted for other reasons. 1,607
Total number of vacant units turned around and lease in effect in L___...._.._..�......_
V12700 a PHA's immediate past fiscal year.
47
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V12800 Average number of calendar days units were in down time. f6.50
V12900 Average number of calendar days units were in make ready time. 1.411.89
V13000 Average number of calendar days units were in lease up time. 8.50
V13100 Average Unit Turnaround Days. F1,115.60
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Comments or Questions?Please go to I:ech�fical,assistance..Center or Contact.M.AS.S.
htt s://hitdapps.hud.gov/ftUD_-Systei.iis/mass/vaea-it_._,:nit tur,*iaro-und__time.cfm?status_na... 5/23/2005
Co.:-ital F-ind Wage t of 2
Management Assessment for Public Housing Agencies
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Sub-Indicator 2 Capital Fund
PHA Code : CA011 FYE : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CC)NTRA. COSTA HSG AUT1
Submission
T e : Submission ..
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ELEMENT DESCRIPTION AMOUNT
Do you have any open Capital Fungi y�ograrns�e.g. CTAP, CCP,
HOPE V1, LBPRA,VRP)(Y/N)? Open k {� iiy program that does not
CF'l o00o
have a pre-audit end date or that rete►,jed a pre-audit end date
during the fiscal year being assersscd.
Component 1: Unexpended Funds Over Three.Federal Fiscal Years (FFYs) old
Total funds authorized over 3 FFYs cid that do not have a pre-audit _... ...... .............,..._
CF10050 end date or that received a pre-audit end date during the fiscal year 2,8�?7,093.00
being assessed.
Total funds expended over 3 FFYs old that do not have a pre-audit
CF10100 end date or that received a pre-audit end date during the fiscal year $ [2,827,093.00
being assessed.
CF10200 unexpended funds to be recaptured (enter dollar amt). $ 10-00
unexpended funds approved by HUD over 3 FFYs old (enter dollar
CF10300 $ 0.00
ant). _...
Unexpended funds with time extensions due to reasons outside of
CF10400 $ 10'..00
PHA control (enter dollar amt).
CF10500 Adjusted total unexpended funds. $ 0.00
Component 2: Timeliness of Fund obligation
CF11100 Total funds authorized for grants over 2 FFYs old. $112-569,1149.2.00
CF11200 Total funds obligated over 2 FFYs old. 2,001,492.00
CF11300 Unobligated funds approved by HUD over 2 FFYs old (enter dollar 0.00
amt). ..:. .
CF1 X400 Unobligated funds with time extensions due to reasons outside of 0.
07
PHA control (enter dollar amt).
CF11500 Adjusted total unobligated funds, $ 0.00
Component 3: Adequacy of Contract Administratlincn
The date of last HUD/Army Corps of Engineers on-site inspection104/07/1999
CF11700 and/or audit relat;=td to contract administration (include A133 audit).
(mrn!dd/YYYY)
CF1 1800 The number of findings relate=d to contract administration. 0
CF11900 The number of findings related to contract adr iinist--ation that have __..v.._
been corrected b7 the PHA.
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CF12090 The number of findings related to contract administration that the
PHA is in the process of
co r' ting.
Component 4: Quality of the Physical Work.
Gate of last HUD/Army Corps of Engineers on-site inspection 04/07._ -/1999
CF12200 and/or audit related to quality of the physical work.
(rrimlddiYYyY)
CF12300 The number of findings related to the quality of the physical work. 0
The number of findings related to the quality of the physical work
CF12�400 that have been corrected by the PHA.
CF12500 The number of findings related to f1ie quality of the physical work Q
that the PHA is in the process of,cCi recting.
Component 5: Budget Controls
Total amount of Capital Fundsexp����K.��;��during the PHA fiscal year
CF12700 .$ 31875,925.39
being assessed. M..
The amount of Capital Funds expended on approved work items
CF12800 not subject to budget revisions during the PHA fiscal year being $ 1131,817.51.91251.3.9
assessed.
The amount of Capital Funds expended tinder budget revisions ,....._.
CF12900 with prior HUD approval during the PHA fiscal year being $ 101.00
assessed.
The amount of Capital Funds expended tinder budget revisions not �,___.._.......
CF13000 requiring prior HUD approval during the OHA fiscal year being $ 0.00__.._. .. .. ...
assessed.
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Inbox Unit Turnaround Capital Fund 'Work Carders P rnn dal Inspection Securit-y Econ. Self-Buff I Adjustment
Comment I Submit
I.Comments or Questions?Please go to Teci),tiical_Assistance Center or Contact MASS
htt s://'luda s.hud. ov/HUD stems/),nas,s/`ap t,,llFuiid.cfln 5/24/2005
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Management Assess eot'for Public Housing Agencies
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Sub-Indicator 3: Work(larders
PHA Code : CA0 11 FYE : ' 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTE+COQ r(A HSGALJTII
Submission •
-� : Submission
ELEMENT DESCRIPTION AMOUNT
Component 1: Emergency Work orders
W10000 Total number of emergency work ord-�rs. 12,797
Total number of emergency work orders completed f abated within
W10100 F2,797
24 hours.
W10200 Percentage of emergency work orders completed f abated within 24 1 Oa.000/
hours. jo
Component 2: Ston-Emergency work Orders
W10500 Total number of non-emergency work orders.
Total number of calendar days it took to complete non-emergency �.
W1 0600 14)+019
work orders.
W1 0700 Average number of days P~-A has reduced the time it takes to 1.52-. .
complete non-emergency,wbik,arders aver the past three years.
W10800 Average completion days. 1.40
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Inbox i Unit Turnaround Caul Fuad (Work Orders f trrival Inspection Security I Econ. Self-S-A AcJ;ustm(: rpt
__ -- Commen` SUbmit
Comments or Questions?Phase go to Teghi-',.,a1 Assistance Center or Contact_MA)S
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j itt s://buds) s.hud. ov/HUD_Systeiizs/.mass/Worl<.Orders,cfm? tatus.—name=di-aft 5/23/2005
AnnL:A los;-ectic tl of i'welling Units ard Sys tens; P.,ge l f 2
Mana.genlent Assessnletit for Public Housing Agencies
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*Ins M=ES
Siib-Indicator• 4: Anwual Inspection of Dwelling Units and Systems
PHA Code : CAU 11 FYE : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA COSTA HSG AUTH
Submission
T e : Sub�z�issian
YP
ELEMENT DESCRIPTION AMOUNT
Component 1: Annual Inspection of Dwelling Units
A10000 The total number of ACC units. 1,168
A10100 The sum of units exempted where the PHA Made two documented 0
attempts to inspect and is enforcing the lease.
A10200 Vacant units exempted for.Capital Fund. 33
A10300 Vacant units exempted for other reasons. 4
Total number of units inspected using the Uniform Physical .�
A10400 Condition Standards(UPCS). 1,131
A10550 Total number of units inspected that did not require repairs. F437
.-
The number of units where necessary repairs were completed to
comply with UPCS either during the inspection, issued work orders
A10600 for the repairs, or referred the deficient to the current ear's or ...1694
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next year's Capital Fund progrann.
A10700 Adjusted units available. 1,131
A10800 Percent of units inspected by PHA. F100.00..- %
- -
Component 2: Annual Inspection of Systems Including Common Areas and Non-Dwelling Space
A11100 Total number of projects. 15
A11200 Total number of projects exempted f orn the inspection of systems. 0
A113100 The total number of projects wt:ere all systems were inspected in
accordance with the UPCS.
A11400 Total number of buildings. 1431
A11500 Total number of buildings oxen fpted from the inspection of
F9 -
systems. d.
A11600 Total number of buildings where all systems were inspected in 431 ...
accordance with the OPCS.
The number of buildings and pi ojecta� where: necessary repairs
A11700 were completed to comply with UPC: eith(=s during the inspection, 267
issued work orders for the repairs, r r refereed the deficiency to the -
current year's or nekt year's Capital Fund prograrn.
A11800 Percentage of projects inspecte=d.
https://hudapps.IILtd.gov/HUD_Syster ts/amass/Anrual1.r,spection..cfin 5/24/2005
Anne:::i in � ecti. r of wilts ana Ny.tem-,
F�.O0.00
Al1900 Percentage of buildings inspected. 100,00 �
/o
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Inbox } Unit Turnaround Capita! Fund Work orders Ann g al 'nspection Sectiri Econ. Self-Suff I Adjustment
Comment 15 ibrr lit -
Comments or Questions?Please go to Technical Assistance Center or Contact MASS
https://huclapps.liud.,Dov/HtJD Systerns/mass/An,nwili ispecfionxfti 512412005
Sec.:.rity Page I ot-2
Management Assessment for Public Housing Agencies
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Sub-Indicator 5: Security
PHA Code : CA.01 I FYE : 00i") Fiscal Year : 2005
PHA Name : COUNTY Gil' C:"ON I'fr.A. C OS'"A. HSG AUTH
Submission
Type : Submission
ELEMENT DESCRIPTION AMOUNT
Component 1: Wracking and Reporting Crime-Related problems
S10000 The date that the Board adopted current policies to track crime and 1_03/.18/19.97
crime-related
problems.
(mm/dd/yyyy)
.V.a111.1...Wiia..._.,..._
S10100 The date that the PHA implemented the current procedures to track 1.030-8/1-9-97.
crime and crime-related problems. (mm/dd/yyyy)
S 0200 The date that the PHA implemented a current cooperative system 03/18/191.97
1 for tracking and reporting crime to local police authorities.
(mm/dd/yyyy)
S10300 The number of crimes that the PHA can document it reported to 16 W -.....W _. .....__
local police authorities.
Percentage of developments whero PHA can document it tracks _0
510400 100.00 /o
came and crime-related problems.
Component 2: Screening of Applicants
The date the Board adopted current screening policies that reflect 101/07/1997
S10500 the One-Strike criteria.
(mm/dd/yyyy)
The date the pHA implemented cur��ent screening procedures that 01/07/1997
510600 . . .
reflect the one-Strilfe criteria. (mm/dd/yyyy)
PHA can document that current screening procedures result in
S10700 succes-Jully denying admission to applicants who meet the One- yes
Strike criteria (enter Yes or No).
S10800 The total number of applicants denied who met the One-Strike �.0....._......_.....,`...._....._.....::.._....._.
criteria.
Component 3: Lease Fnforc,anent
The date the Hoard adopted cifrrent eviction procedures that '01/07/1997S10900
reflect the One-Strike criteria.
(mm/dd/yyyy)
511000 The date the PHA implemented current eviction procedures that 01/07/1997
reflect the One-Strike criteria. (mm/dd/yyyy)
PHA can document that eviction procedures result in appropriately
S11100 evicting residents who meet the One-Strike criteria (enter Yes or Fyes w.
No).
511200 The total number of evictions as a result of the One-Strike criteria. 7
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Component 4: Drug Prevention and/or Crime Reduction Program Goals
The number of HUD-funded drug prevention and/or crime reduction
S11350 100
programs.
S11450 The number of non HUD-funded drug prevention and/or crime �
reduction programs that the PHA reg mests to be assessed.
511550 The number of documented prograrla that are related to drug„ o
prevention and/or crime reduction.
S11600 The number of goals the PHA can doralfflent it Met under the 0
implementation plans(s)for any and all of these programs.
511700 Percentage of goals that the PHA can document it met under the
implementation plans(s)for an and all of these programs.
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Inbo:� Uniffurnaro-und Q111ital Fund Work Ordej s Ajjqual Ins ection Security Econ._.con. Self-SLIff
A.d• st�1 e�t Coinment I Submit
Comments or Questions?Please go to Technical Assistance Center or ContactMASS
IL•
https:l/hudapps.hud.gov/HUD__S►ystems/Mass/Scc.tt -•ty.cfiii'?status nail-.e--draft 5/2312005
Economic S ellil Suficiet _•Y Page 1 of 1
Management Assessment fo-c Public 1-Iowsing Agencies
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Sub-Indicator 6: Econoftdc Self-Sufficiency
PHA Code : CA011 FYE : Q3/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA COSTA HSG A_UTH
Submission
T �e : Submission
YI
ELEMENT DESCRIPTION AMOUNT
E10000 The number of HUD-funded econornic self-sufficiency programs. 0
The number of non HUD-funded economic self-sufficiency
E10100
pro that the PHA requests to be assessed. a
grams
The number of documented program goals that are related to
0
Y
E10200 economic self-sufficiency.
E10300 The number of goals the PHA can document it met under the
.4
implementation plan(s) for any and all of these programs.
E10400 Percentage of goals that the PHA can document it met under the o�
implementation plan(s) for an and all of these programs.
0.00 o
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Coinments or Questions? ]'lease go to :Veit,°i c al A.ss .static.e Center, or(otltac t:A/1,4 V�
https://hudapps.hud.gov/I-IUD___Systems/�Lass/econor-',c;_self suff1Clc-ticy.cfm?status_nal-ne... 5/23/2005
Adj ustrnents Page 1 o t- l
Management Assessme'nt for Public Housing Agencies
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PHA Code : CAO 11 FYE : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA.COSTA HSG AUT11
Submission
Type : Submission
Adjustment For Physical Condition and/or Neighborhood Environment
Please enter project number and click "Add"to add a project. Indicate which area the adjustment for
physical condition and/or neighborhood environment applies for a project. Click"Save" before
adding another project.
Project Number:. Add;:
Project Number Project Name Site common Area Bldg Exterior
CA39POI1001 ALHAMBRA TERRACE
CA39PO11003 BRIDGEMONT VF FYI
CA39PO11004 LOS NOGALES 7
CA39PO11005 EL PUEBLO Cay F
CA39POI1006 LAS DELTAS . F'
CA39PO11008 LOS ARBOLES
CA39PO11009A LAS DELTAS ANNEX '! I_ �
CA39POI1009B LAS DELTAS ANNEX 2
CA39PO11010 BAYO VIS`1'A R
CA39POl1011 HACIENDA V
CA39PO11012 CASA DE MANANA
CA39POI1013 CASA DE SERENA F,
CA39PO11015 ELDER WINDS F �
have
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Comments or Questions?Please go to Tec:hnfcal Assistance Center or.0 otact MAS
bttps://hudapps.htid.gov/IIUD_Systemshnass/mass__a,;; , stment.cf-m?state. name=draft&C... 5/23/2005
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Management .Assessment Or 114-Iblic Housing Agencies
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PHA Code : CA011 FYE : 03/31 Fiscal Year : 2005
PHA Name : COUNTY OF CONTRA COSTA HSG AUTH
Submission
T e : Submission
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Submission Comments
Please enter any comments that you feel are pertinent to this submission. Your
comments are for advisory purposes only and may not affect the outcome of your
MASS score.
Most of our properties are over half a century old. The
majority of the properties are located in high crime areas
where 52% of the families f all below the poverty level in.
CCC. We continue to enforce the one strike policy thus
sustaining affordable, safe, sanitary, and housing in good.
repair. Reductions in subsidies. CFP and all other related
funds will continue to hamper publ"is housing.
IN VIOL
f.nbox I �.na t aniaround Cha anal Fyncl Wovk Orc!e AsI,A-- nual Innssection Seeurit. J 'Eco.n._......... S e. =SC'
Ad tzstm.tllt I C�.�mm nt I ��b t
Corntnents or Questions?Please go to Te -hnical Assistance (.7cnteix or (0idat7t_AbI SS
https://Iiudaj)ps.hud.,goof/HUD_Syst(�iis/ni.ass/mass_ ,k.In.cfn-.?st-atus_namc=draft 5/23/2005