The URL can be used to link to this page

Home My WebLink AboutMINUTES - 05032005 - C48 Contra -TO: BOARD OF SUPERVISORS ,' Costa �' FROM: JOHN SWEETEN, COUNTY ADMINISTRATORew _ DATE: MAY 39 2005 `'°sr,�-Mu-; County SUBJECT: DISTRICT ATTORNEY HEADQUARTERS BUILDING i SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT report from the Capital Facilities Committee on the Proposed District Attorney Headquarters Building(Attached). 2. APPROVE and AUTHORIZE the County Administrator to execute a contract amendment with Kava Massih Architects to increase the payment limit by$557,500 to $901,250 for services through the Construction Documents phase. 3. APPROVE and AUTHORIZE the County Administrator to execute a contract amendment with URS Corporation to increase the payment limit by $120,000 to $680,214 for project management services through the Construction Documents phase. FINANCIAL IMPACT: None. Contract amendments to be paid for with funds already budgeted in a capital project account for the proposed project. BACKGROUND: Over the last decade, the Office of the District Attorney has expanded its operations into multiple locations around Martinez in order to accommodate its increasing staff and caseloads. The District Attorney's headquarters office on the 4th floor of the Old Courthouse at 725 Court Street, Martinez, is overcrowded and marginally accessible to the public. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM DATION OF BOARD C MITTEE APPROVE OTHER SIGNATURE(S): ------------------------------------. -- --------------------------- --------------------------------------------------- -- --------------------------------------- ACTION OF BOARD O APPROVE AS RECOMMENDED OTHER 44 VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS 1S A TRUE /V".P, AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT�T ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: 0570000�< ATTESTED/ ,GC .S,fI.-;;7 e2:1,J'w� CONTACT: Jason Crapo,Capital Facilities Administrator(335-1021) JOHN SWE T ,CLERK OF THE BOARD OF SUPERVIS AND COUNTY ADMINISTRATOR CC: District Attorney—Attn:Renee Goldstein County Administrator—Attn:Jason Crapo;Lisa Driscoll Auditor-Controller BY 7,99PUTY On April 29, 2003,the Board of Supervisors authorized the County Administrator, in coordination with the District Attorney's Office, to study the feasibility of a new headquarters building in downtown Martinez. Subsequently, Kava Massih Architects developed a space needs assessment, a site master plan and a schematic design for a new office building that consolidates four separate offices into one new District Attorney headquarters building adjacent to the courts in downtown Martinez. Approval of the recommended actions will allow for completion of the architectural design work for the proposed new building. County of Contra Costa Office of the.County Administrator MEMORANDUM DATE: April 14,2005 TO: Capital Facilities Committee of the Board of Supervisors Supervisor Gayle B. Uilkema Supervisor John Gioia FROM: Jason Crapo, Capital Facilities Administrator SUBJECT: PROPOSED DISTRICT ATTORNEY HEADQUARTERS BUILDING Recommendations 1. ACCEPT this progress report from the County Administrator's Office and District Attorney's Office at completion of the design development phase for the proposed new District Attorney(DA) Headquarters Building. 2. ACKNOWLEDGE that on April 29, 2003 the Board of Supervisors authorized the County Administrator to negotiate contracts with Kava Massih Architects and URS Corporation 'to begin planning and design of a new DA Headquarters Building to consolidate the DA's operations in downtown Martinez. 3. ACKNOWLEDGE that on September 29, 2004 the Capital Facilities Committee directed staff to proceed with the design development phase of the project and to report back to the Committee prior to proceeding to the construction documents phase of the project. 4. RECOGNIZE that construction of the proposed new facility has an estimated total cost of $22.5 million and that the financing plan does not rely on the use of additional General Fund resources. 5. DIRECT the County Administrator to prepare an amendment to the consulting services agreements with Kava Massih Architects increasing the payment limit by $557,500 for continuing design services required to complete construction documents for the proposed new building, and submit this amendment to the Board of Supervisors for approval. 6. DIRECT the County Administrator to prepare an amendment to the consulting services agreements with URS Corporation increasing the payment limit by storage and a small detention medical records unit. The proposed District Attorney Headquarters building would replace the Assessor's building with a 53,000 square foot four-story office building, while leaving the Veteran's Memorial Building intact next door. The District Attorney has presented the proposed project to the Martinez City Council,which is supportive of the new building. As currently envisioned, the proposed building would centrally house 165 District Attorney employees and include offices for the Victim Witness program, the Juvenile Unit, the Drug Unit, Domestic Violence, Sexual Assault, Law and Motion, Information Technology, a law library, Felony Three Strikes, Homicide, Welfare Fraud, Administration, Special Operations, Auto Insurance Fraud, and Worker's Compensation Fraud. Upon completion of the project, the District Attorney's Office would vacate leased offices space at 627 Ferry Street as well as County-owned space at 1111 Ward Street, 3rd floor, 10 Douglas Drive,2nd floor, and 725 Court Street, 4thfloor. Projected Costs and Fianciallmpacts Based on the schematic design prepared by Kava Massih Architects, the construction management firm URS estimates a project cost of approximately $22.5 million, as summanzec below. This estimate assumes construction of the building will be completed by mid-2007. A more detailed breakout of project costs is presented in Attachment I of this report. Design Phase Costs $ 298009000 Construction Phase Costs 19,700,000 Total $ 2295005000 Over the past several years, the District Attorney has accumulated $3.8 million in non- general funds in a Plant Acquisition account to help fund the proposed project. In order to minimize the amount of lease revenue bonds ultimately needed to finance this building project, the County Administrator proposes that the County utilize $2.5 million now in the Criminal Justice Facility Construction Fund and $1.5 million in projected future Criminal Justice Facility Construction Fund receipts over the next three fiscal years. The balance of $14.7 million in project costs would be funded with lease revenue bond proceeds. Attachment II presents the preliminary financing plan for this project, which includes the assumption that the County would issue lease revenue bonds for the project in late 2005. The financing plan for this pfoj ect relies on the following revenue streams to offset the estimated debt service on the bonds: 0 $500,000 in annual Criminal Justice Facility Construction Funds, which are restricted for expenses associated with construction of criminal justice facilities. • $213,340 in annual operating budget savings created due to consolidation of four offices into one centralized location. 3 • $225,000 to $375,000 in annual occupancy cost savings that the County would realize upon vacating several leased and/or debt financed facilities in Martinez. The range of occupancy cost savings generated from vacating current DA office spaces depends on the County's ability to find replacement tenants for these spaces. For example, the District Attorney's Office leases space at 627 Ferry St., which will cost approximately $100,000 per year by FY 2007-08. Should the County be unsuccessful in finding a replacement tenant for this space, this rent would remain a County obligation until the expiration of the lease in 2011. If the County does not achieve savings that fully offset the debt service on the new facility, the DA's Office has committed to absorbing the incremental cost within its operating budget. Next Steps Should the Board of Supervisors approve the recommendations in this report, the next step in the development of the proposed project would be to demolish the current County- owned building at 834 Court St. Demolition of the existing building is necessary to conduct soils analysis required to finalize the design of the new building. Once 834 Court St. is demolished, the design of the proposed new_ building will be finalized and construction documents prepared. Staff will present_a progress report to the Capital Facilities Committee at the completion of construction documents prior to seeking construction bids. 4 Attachment Auachment I Detailed Estimate for: District Attorney Office Current Building, Areas Estimate District Attorney Office ($245 sq ft.) 53,000 $ 121985,000 Site Preparation Hazardous Materials $ 75,000 Parking, Surface $ - Site Preparation $ 19000,000. Subtotal Site Preparation $ 11075,000 Subtotal Building and Site Construction $ 141*0609000 Design Contingency 4.00% $ 562,400 Escalation 7.50%, $ 1,098,680 Building Construction $ 159719,080 Architectural & Related Costs Percent of Buildi g Construction Architect(Billing to Date) 2.20% $ 345,820 -Architect-(Bfl-lirrg-tcyCo-mpi-elion)--------'-_-- ------__ _ __----__ ____-----�: 0°10 $� 1;0 8;897 Soils Engineer 0.30% $ 47,157 Surveyor 0.00% $ - ARCH ITECTU RAL 9.30% $ 1,461,874 MITIGATED NEGATIVE DECLARATION 0.30% $ 47,157 CONSTRUCTION MANAGEMENT Billing to Date 0.80% $ 1251753 Billi_ng to Completion 7.20%1 $ 11131,774. Subtotal Consultant Costs 17.50010 $ 29766,558 Other Project Costs Percent of Building Construction Permits 0.50% $ 78,595 Utility Connection Fees 1.25% $ 196,489 Construction Change Orders 8.00% $ 11257,526 Materials Testing 1.00% $ 157,191 Printing, Distribution 0.25% $ 39,298 Telecommunications/Data 1.50% $ 235,786 County Staff 1.00% $ 157,191 Signage 0.35% $ 55,017 Subtotal Other Project Costs 13.85% $ 2,177,093 Subtotal $ 20,662,731 Project Contingency 3.00% $ 619,882 TOTAL PROJECT $ 21,282,613 Furniture Budget $ 11200,000 GRAND TOTAL $ 22,482,613 URS Corporation 3/30/2005 C CD Ni4 §t� tt}N M Nr N t3 IT 0 CV h► dip' �t W CV N N i N N et to [Ci c4 r NoN '�t V-V-rte- CV) e-r r•-CC? CD C- cla N e- r tV�' CO a0 CO OD _ V- IN t� Q'M N CN N TS N N tt3 t t� N e-v- §CN e--r r-C7 ,r-.r CV V- V- r } 603 C�C3CM MqqT vITNis C3)dy`rM 00 r Q_ CD 0)CO N t� ' 0 It C414 c'7 N�NN(10 NNtri It M IDD Q T- vv Ar c�'t"�- �-e-C'�t '`- r- e--0 §CVt'- w 64% 619 603 r- r � C3 Com-Nit t�ir)}tV�'d'O �t CO�! C�M t0 C� O ' ' CD N G? CD W �t CA th N N N N O N N t[? Ch V- tt V-e--CV M e- N s- i-I 0 }Cil r e- C') V-r N `'� V- t dg iia 6c). LL N 'b tai ,�•N 8 0)'b"ham- C� �C tDCt�Nto ' Q CV)of b= h-[� r C N Co N N Cv N tC3 N r= N+0 N V-V-CY) 'r-'r C%4 CCV SV P.- 0 oCNCC4 V-fm o � N N .... N V- P CO CDiIS16D- " 07 U- tC}t a .x C rx 0 ir-- N N tU co co ' U Cly N ,"," V� ► d � a_3aU V- V- T .V C .0rft .+ . � co a� CL C v Lo- LO N 'C c a, .a w ,.. ... •� �Q 4) _ cac m U cu C3 V-cn UL c CL �� t3 U cQ � U to C�3 _ j� � � � o su � tmo m'a co ox" w .E ca►cry .b 0 � �'ury �a .� Q 0 COo oa a LL 0 Xv-LL 0 M E Cl Q dQ Q °iZ col 4 Q CO) m a »` H W.a�"a✓'N,+.,,.."'r,�,�pe �F"��y�vl�''F�W,nrt An y�.v uM "ri✓!".�w+'r>w''.la"W"N'"'n1^'�'M"'��a£s'o'yv—�pY3 ,?. �* iP �IW j tr. �' c✓^vY.N Fa " 1-0 3� R K (y F df y `a S� f tt F f} k t ytl FF fi F 3 F � M�ffi-n„c, ascwx'YW.'6 LTA:: l a _ f0j f"7 l5� J k .id h ,Y"ff .1��p14��r✓n�'h�.Sf lF f" rg'J-i'g'f-TiY.,;7sz •'351-F S,'l '^5 .s tV w�� t A� rr r r! ^fit T i "� C^N fl •'kl i\ J f\ `T