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HomeMy WebLinkAboutMINUTES - 05242005 - C61 Contra TO: BOARD OF SUPERVISORS �, Y ��',�;. • SWEETEN, Count Administrator n! --y:.. FROM. JOHNS y Q;, . .. � , x ±� Costa DATE: MAY 24, 2005 `'•` County r� CUUl'Z`� SUBJECT: 2004 ANNUAL REPORT FROM BOARD ADVISORY BODIES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: RECEIVE 2004 Annual Report submitted by the Pleasant Hill BART Station Municipal Advisory Council. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and Ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. Annual reports shall follow the following format and shall not exceed two typewritten pages: Advisory Body Name: Advisory Body Meeting Time/Location: Chair (during the reporting period): Staffperson (during the reporting period): Reporting Period: 1. Activities (1/2 page) 11. Accomplishments (1/2 page) Ill. Attendance/Representation (1/4 page) IV. Training/Certification (1/4 page) V. Proposed Work Plan/Objectives for Next Year (1/2 page) .CONTINUED ON ATTACHMENT: ® YES SIGNATURE~: *t ® RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDAT N OF B ARD COMMITTEE ®APPROVE ❑ OTHER SIGNATURE(S). ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS(ABSENT � ) ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED: MAY 24, 2005 ri Contact: JANE PENNINGTON(925)335-1900 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CHIEF CLERK OF THE BOARD OF SUPVS LAURA CASE, SUP. DeSAULNIER By; Deputy 2004 Annual Report Advisory Body Name: Pleasant Hill BART Station Area Municipal Advisory Council Advisory Body Meeting Time: 5:00 to 7:00 pm, third Tuesday of most months Advisory Body Meeting Location: Contra Costa Transit Authority, 3478 Buskirk Avenue, Suite 100, Pleasant Hill Chair: James R. Hunt Staff Support: Laura Case Reporting Period: 2004 I. Activities This first year of the Pleasant Hill BART Station Area Municipal Advisory Council(PH- BART MAC)was partially occupied by procedural issues necessary to establish an advisory council and initiate discussions on local issues. The first meeting of the PH- BART MAC was on March 30, 2004 where all appointed members were sworn in and officers were elected. There was considerable effort devoted in the first few meetings to learn about the role of an Advisory Council within Contra Costa County, developing By- Laws, and establishing standing committees to more efficiently consider issues that could arise before the Council. By far the biggest issue facing the Council in 2004 was the anticipated release of the Final Development Plan for the surface parking lots at the Pleasant Hill BART Station. The Council was briefed on the long history of planning at the site, the design constraints set by the Charrette in 2001, and the proposed final development plan on the site. II. Accomplishments The Council issued a number of opinions that received unanimous approvals: 1. Adoption of By-Laws. 2. A recommendation to County staff to eliminate the second right turn lane from northbound Jones Road to eastbound Treat Boulevard. 3. A recommendation for the elimination of the pedestrian bridge over Treat Boulevard at Oak Road from the Specific Plan of the Pleasant Hill BART Station Area. 4. A motion supporting a change in the name of the Pleasant Hill BART Station to the Pleasant Hill/Contra Costa Centre BART Station. 5. Establish a website for the dissemination of Council membership,by-laws, agendas, approved meeting minutes and links to county sites. Numerous council members have also represented the Council at the Board of Supervisors, BART Board of Directors, and Walnut Creek City Council. III. Attendance/Representation Members have been appointed to all seven positions on the Council. All council members were present at all meetings. The only minor issue related to meetings was the lack of a suitable venue within the PH- BART MAC area that meets all the requirements of the County for Municipal Advisory • Councils. The Council did receive permission to meet slightly out of the area in the Contra Costa County Transit Authority space on Buskirk Avenue. While a more central location would be preferred, this appears to be available, accessible, and of sufficient size. N. Training/Certification All members of the Council individually viewed the training videos on"The Brown Act and Better Government Ordinance—What You Need to Know as a Commission, Board, or Committee Member" and the more enlightening"Ethics Orientation for County Officials." No other training was required or desired at this time. V. Proposed Work Plan/Objectives for Next Year The PH-BART MAC enters its second year with a greater appreciation of the methods by which public bodies conduct their business. The goal will continue to be responsive to County and public requests for comments within the constraints of the monthly or greater frequency of meetings. In addition, the Council will take greater efforts to widen its noticing of meetings to increase public participation at its meetings. The Council has been fortunate in having a reporter with the Contra Costa Times in attendance at the last few meetings to provide wider distribution of issues related to this region. The Contra Costa Times Walnut Creek Journal has been running notices of meetings and summarizing agenda items. The Council's Objectives for 2005 are 1. Transmit recommendations to the County on the Final Development Plan on the surface parking lots at the Pleasant Hill BART Station and follow the proposed development through final approvals. We anticipate construction impacts, and we want to work with the developer to address management and security issues as the core of the transit village takes shape. 2. Review pedestrian,bicycle, and vehicular traffic flow in and around the Pleasant Hill Bart Station area to compare projections and goals with actual operations. 3. Establish landscaping guidelines for all areas within the Council's area of interest, including residential and commercial areas,not just those included within the BART station development. 4. Develop policy guidelines on development proposals within the Council area, particularly when zoning variances are requested. 5. Understand the timing and conditions necessary for the region to be annexed to the City of Walnut Creek. 6. Follow the progress on changing the name for the BART station. 7. Pursue cosmetic upgrades to the BART station platform and parking garage as part of the transit village development on the surface parking lots of the BART station.