HomeMy WebLinkAboutMINUTES - 05242005 - C43 L
TO: BOARD OF SUPERVISORS �:�,�.=� °°•-,•oContra
FROM. Lori Gentles, Interim Assistant County
Administrator-- Director of Human Resources
Costa
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DATE: May 24 2005 ---
County
SUBJECT: Contracted Temporary Help Contracts '
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Interim Assistant County Administrator - Director of Human
Resources, or designee, to execute contracts with Kelly Services and Team Persona in an amount not
to exceed $500,000 each per fiscal year to provide temporary help to County agencies, departments
or offices for the period of July 2, 2005 - June 30, 2008. (All Districts) (Funded by User Departments)
BACKGROUND
The County frequently requires temporary help to assist County agencies, departments, or offices
during peak loads, temporary absences, and emergency situations. It is in the economic interest of
the County to provide such temporary help by contracting with temporary help agencies since they
include all insurance coverages in their rates and there are no fringe benefit costs, thus reducing
future County liabilities and costs. As governed by State law, temporary help obtained under these
contracts may not be used in place of employees in the case of a labor dispute or for more than 90
days for any single instance of peak load, temporary absence, or emergency situations.
The Human Resources Department recently issued a Request for Proposal (RFP) to solicit bids from
over 90 different agencies to provide contracted temporary help to the County for the period of July 1,
2005 — June 30, 2008. We received sixteen (16) responses to the RFP, fifteen (15) of which were
qualified bidders. An Evaluation Committee consisting of representatives from the Health Services
Department, Employment and Human Services Department, the District Attorney's Office, the
Assessor's Office, Building Inspection, and the Public Works Department was formed to review the
written proposals. The employment agencies were also invited to participate in a formal
presentation/interview process before the Evaluation Committee to supplement their written proposal
and to answer any additional questions posed by the Committee. The presentation/interviews were
held on May 4 — May 6, 2005. The agencies were evaluated by using the following criteria: the
agency's ability to service the County's needs, specifically in the outlying areas of the East and West
County; the process by which the agency's recruit, screen and test applicants; the agency's history
and success in providing this type Of service to other jurisdictions, including the qualifications of the
staff that will be assigned to the County's account; their financial stability; and competitive pricing.
Based upon the Committees' review of the criteria, we are requesting Board approval to proceed with
executing contracts with the employment agencies listed above.
CONTINUED ON ATTACHMENT: X,YES SIGNATUR
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COMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN N O B ARD OMMITTEE
L--APPROVE OTHER
SIGNATURES):
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ACTION OF B ON 44APPROVE AS RECOMMENDED A OTHER
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VOT OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
t COPY OF AN ACTION TAKEN AND ENTERED ON THE
UNANIMOUS(ABSENT ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE
DATE SHOWN
AYES: NOES:
ABSENT: ABSTAIN: 0
ATTESTED
Orig.Dept: Human Resources Department(Lori Gentles 5-1754) JOHN WEETEN,CLERK OF THE
BOARD SUPERVISORS AND COUNTY
ADMINISTRATOR
CC: Human Resources Department
Auditor-Controller `��
BY DEPUTY
M382(10/88)
FISCAL IMPACT
The cost of the execution of these contracts is budgeted by each operating department. There is an
advantage to the County because the contracts are for a three-year period and there will be no
increase in cost during this time frame. In prior years, the contracted temporary help agencies were
given an increase of 65% percent of the COLA that the County received. Therefore, the cost of
these contracts will remain static for three consecutive years. In addition, the mark-up rates are
very competitive and range from 26.9% to 30.84%.
CONSEQUENCE OF NEGATIVE ACTION
Denial of the execution of these contacts would significantly impact operating departments who
currently employ agency contracted temporary help.
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