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TO: BOARD OF SUPERVISORS _ - CONTRA
DIRECTOR s
COSTAFROM. BARTON J. GILBERT, F GENERAL SERVICES
DATE: MAY 1712005 COUNTY
c
SUBJECT: PURCHASE A REPLACEMENT VEHICLE FOR THE OFFICE OF
THE PUBLIC DEFENDER Ceo 3
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a replacement vehicle
for the Office of the Public Defender.
FINANCIAL IMPACT
The Public Defender's Office is purchasing one sedan for approximately $14,262, which will be
funded completely from accumulated depreciation ($14,299).
BACKGROUND
The Public Defender's Office is replacing one vehicle. The vehicle was damaged in an accident and
is not cost effective to repair. The purchase will be funded completely with accumulated depreciation.
The vehicle was not on the Master List for Vehicle Replacement in FY 2004-05.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of this
vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed
and approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: 'f YES SIGNATURE:
i,--''RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES:
ACTION OF BO R ON MAY 17P 2005 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT NONE
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via F/M) ATTESTED MAY 17, 2005
Public Defender's Office(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY ,DEPUTY
0000
BrdOrdPurchOneVehPubDef.31705 FM:dp Page 1 of 1 M382(10188)
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VEHICLE AND EQUIPMENT REQUEST FORM FEE) :00 i
(See Instruction Sheet)
Department : Public Defender Date: 1/12/05
Authorized Signature: WAYn Telephone: 3 3 5-8 0 6 5
Printed Name: Donna M. Broussard
1. Reason and justification for vehicle request: Replacement of vehicle 503 that was in
an accident
2. Funding Source: (Budget information will b used to prepare Board Order): re e vrl)
e e. e A--
Is an appropriation adjustment needed? ❑ Yes No
Fiscal Officer: Name: Telephone:
3. Description of vehicle or equipment requested (If applicable, complete an accessories form):
Ford Taurus
4. Is an alternative fuel vehicle acceptable? ® Yes ❑ No
If no, reason clean air vehicle will not work:
5. If replacement, which vehicle or equipment is being replaced: Type: F o r d T a u r u s 19 9 8
Vehicle/Equipment Number: 0503 Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: Vehicle is totaled- need
replacement so that employee can continue his duties .
7. CAO Release to GSD Fle anagement: ..Yes El No Date:
11 q IDT---001
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? 1:1 Yes g No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date I nspected: *;k -16--d
Vehicle/Equipment: Make: /'����-►0 Model: Year:
Condition of vehicle and/or equipment and life expectancy: ` r-h.`L L-e. 1,0A 5 Zx-;�uo y iee�o
Accumulated Depreciation: !Z 1710/ Estimated Salvage Value:
Estimated Cost of Request: I
00
3. Fleet Manager Signature: Date:
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VEHICLE AND EQUIPMENT REQUEST FORM -rD .2 R
(See Instruction Sheet)
Department : Public Def ender Date: 1/12/05
Authorized Signature: LU—JaulATelephone: 3 3 5-8 0 6 5
Printed Name: Donna M. Broussard
1. Reason and justification for vehicle request: Replacement of vehicle 503 that was in
an accident
2. Funding Source: (Budget information will b used to prepare Board Order): f)_ eorec%J1C)#eN
Is an appropriation adjustment needed? El Yes ZJ No
Fiscal Officer: Name: Telephone:
3. Description of vehicle or equipment requested (If applicable, complete an accessories form):
Ford Taurus
4. Is an alternative fuel vehicle acceptable? ID Yes ❑ No
If no, reason clean air vehicle will not work:
5. If replacement, which vehicle or equipment is being replaced: Type: F o r d T a u r u s 19 9 8
Vehicle/Equipment Number: 0503 Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: Vehicle is totaled- need
replacement so that employee can continue his duties .
7. CAO Release to GSD Fie anagement: Yes ❑ No Date:
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes 9No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: �;k -16-05
Vehicle/Equipment: Make: /����- Model: ) - Year:
Condition of vehicle and/or equipment and life expectancy: V r h*`G.L-d &O/t S .ei%�
t
C D - 0 5 0 i cd S' b
Accumulated Depreciation: � �go/ Estimated Salvage Value:
p g
Estimated Cost of Re I
quest.
3. Fleet Manager Signature: Date:
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