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HomeMy WebLinkAboutMINUTES - 05172005 - C20 TO: BOARD OF SUP ISORS ::_... - CONTRA FROM: Lori Gentles, Interim Assistant County Administrator- f-- ' ;• Director of Human Resources COSTA O �� -may DATE: May 17, 2005 °''r�'��C_U COUNTY SUBJECT: P300 #19873 0,*20 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 19873 to cancel one (1) full-time Account Clerk Experienced Level position and add one (1) Clerical Supervisor position in the Employment and Human Services Department. FISCAL IMPACT: The Clerical Supervisor position will receive 80% funding from State and Federal sources. Due to the cancellation of an Account Clerk Experienced Level position and funding already allocated, the County's annual cost will be $1092. BACKGROUND: The Account Clerk Experienced Level position was vacated in January 2005. The duties of this position have been assigned to contract staff. The Clerical Supervisor position was eliminated last year due to budget constraints and a Lead Specialist assumed the supervisory responsibilities. In order to maintain service levels and provide daily supervision to the clerical staff, it is necessary to add a Clerical Supervisor position. The Clerical Supervisor will provide supervision to thirteen (13) clerical support staff consisting of one (1) Lead Specialist, four (4) Senior Clerks and nine (9) Experienced Clerks. The incumbent assigned to this position will oversee clerical processes such as: reception; mail distribution; creating, revising and ordering departmental forms; and maintenance of client files and systems security at an off site facility. In addition to day-to-day supervision, the Clerical Supervisor will also be assigned building responsibilities for 40 Douglas Drive. This includes: coordinating and processing paperwork for all building and equipment moves at 40 Douglas; processing workers compensation forms and work orders for ergonomic equipment; and regular attendance at safety meetings. CONSEQUENCE OF NEGATIVE ACTION: If the Clerical Supervisor position is not added, the Employment and Human Services Department will be unable to provide necessary direction and supervision to clerical staff. OVJA ItA AjAL_ CONTINUED ON ATTACHMENT: —,, IEs SIGNATU :/ ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM DAT N BOARD COMMITTEE APPROVE OTHER t SIGNATURE(S)'. ACTION OF BO ON -- APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. 1 Ori .De t: Tonza Harvey,Management Analyst III 5-1733(HR) ATTESTED © 3 Sukari Beshears,Human Resources Analyst 5-1735(HR) JOHN EETEN CLERK OF THE BOARD OF cc: County Administrator SUPE ISORS AND COUNTY ADMINISTRATOR Anne Crisp,Personnel Services Assistant 3-1527(EHS) BY ,DEPUTY M382(10/88) 0 4 X005 03/ P/0(5 .��....+ . .�. OFFICE OF POSITION STMENT REQITES'� NO. ._A COUNTY ADMIN11� �T 119 '7 '' ,� DATE TFC Department: Department No./ COPERS Em to ment&Human Services Bud 1`41 et Unrt No. 501 -.Y: a J. Or . ! 2 Agency No. A19 p Y 9 9 Action Requested: Add and fill one(11 FTE)Clerical Supervisor JWHF}position in A ministration,cancel 1 FTE Account Clerk Experienced Level position 6644. Proposed Effective Date: April 5,2005 Classification Questionnaire attached: Yes❑ No ❑ /Cost is within Department's budget: Yes❑ No❑ Total One-Time Costs(non-salary)associated with request: $00 Estimated total cost adjustment(salary/benefits/one time): Total annual cost $671908 Net County Cost $0 Total this FY $11$ 18 N.C.C. this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT State and Federal and Contract employee expenses Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. • (for)Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESC UR1 ES DEPARTMENT Deputy County AdminIs"'VaWr Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: Cancel one (1)full-time Account Clerk-Experienced Level (JDVC) position#6644 at salary level DRi 755; and add one(1)Clerical Supervisor(JWHF)position at salary level K6X 1290. Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt S hedule. F Effective: Day following Board Action. s = ❑ (Date) - (for ctdr of uman ResourcesCD C UNTY ADMINISTRATOR RECOMMENDATION DATE: or Approve Recommendation of Director of Human Resources _r PP .,- �❑ Disapprove Recommendation of Director of Human Resourceg ❑ Other: _ (for) County Acttmmistrator BOARD OF SUPERVISORS ACTION: John Sweeten,County Administrator and Clerk of the Board of Supervisors Adjustment PR VED 'PQ DISAPPROVED ❑ r DATE: j1 BY: `-` C-1 APPWOVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOL TION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s)as follows: If Request is to Add Project Positions/Classes, please complete other side r TO: BOARD OF SUP WISORS • CONTRA :.r •.. FROM: Lori Gentles, Interim Assistant County Administrator- .J�'f� =' ` Director of Human Resources o�, -��-��:;*, COSTA •y1 n 'C� DATE: May 17, 2005 a U N TY SUBJECT: P300#19873 0.020 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 19873 to cancel one (1) full-time Account Clerk Experienced Level position and add one (1) Clerical Supervisor position in the Employment and Human Services Department. FISCAL IMPACT: The Clerical Supervisor position will receive 80% funding from State and Federal sources. Due to the cancellation of an Account Clerk Experienced Level position and funding already allocated, the County's annual cost will be $1092. BACKGROUND: The Account Clerk Experienced Level position was vacated in January 2005. The duties of this position have been assigned to contract staff. The Clerical Supervisor position was eliminated last year due to budget constraints and a Lead Specialist assumed the supervisory responsibilities. In order to maintain service levels and provide daily supervision to the clerical staff, it is necessary to add a Clerical Supervisor position. The Clerical Supervisor will provide supervision to thirteen (13) clerical support staff consisting of one (1) Lead Specialist, four (4) Senior Clerks and nine (9) Experienced Clerks. The incumbent assigned to this position will oversee clerical processes such as: reception; mail distribution; creating, revising and ordering departmental forms; and maintenance of client files and systems security at an off site facility. In addition to day-to-day supervision, the Clerical Supervisor will also be assigned building responsibilities for 40 Douglas Drive. This includes: coordinating and processing paperwork for all building and equipment moves at 40 Douglas; processing workers compensation forms and work orders for ergonomic equipment; and regular attendance at safety meetings. CONSEQUENCE OF NEGATIVE ACTION: If the Clerical Supervisor position is not added, the Employment and Human Services Department will be unable to provide necessary direction and supervision to clerical staff. CONTINUED ON ATTACHMENT: ES SIGNATUA A 4A _ �/` COMMENDATION OF COUNTY ADMINISTRATOR RECOMM NDATWN BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BO ON -= APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Tonia Harve ,Mana ement Anal st III 5-1733(HR) ATTESTED1 / 400 Sukari Beshears,Human Resources Analyst 5-1735(HR) JOHNPIN EETEN CLERK OF THE BOARD OF cc: County Administrator SUPE ISORS AND COUNTY ADMINISTRATOR Anne Crisp,Personnel Services Assistant 3-1527(EHS) , -v BY ,DEPUTY M382(10/88) AMO�' 04 2005 11 MONSOON 037 OFFICE OF POSITION STMENT REQjES'f NO. T'R� DATE Department: Department No./ ,T. COPERS Employment&Human Services Budget Unit No. 501 ` '� a Org. l ,. t Agency No. A19 Action Requested: Add and fill one(11 FTE)Clerical Supervisor(MHF)position in A ministration,cancel(1 FTE) Account Clerk Experienced Level position 6644, Proposed Effective Date: April 5,2005 Classification Questionnaire attached: Yes❑ No❑ /Cost is within Department's budget: Yes❑ No❑ Total One-Time Costs(non-salary)associated with request: $00 Estimated total cost adjustment(salary/benefits/one time): Total annual cost $679908 Net County Cost $0 Total this FY $11,318 N.C.C. this FY $0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT State and Federal and Contract employee expenses Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments, • 1AAW (for)Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOUR1 ES DEPARTMENT Deputy County Adm or Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: Cancel one (1)full-time Account Clerk-Experienced Level (JDVC) position#6644 at salary level 755; and add one (1)Clerical Supervisor(JWHF) position at salary level K6X 1290. Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt:sh edule. Effective: = ' � Day following Board Action.❑ (Date) of uman Resources C UNTY ADMINISTRATOR RECOMMENDATION DATE: Approve Recommendation of Director of Human Resources �❑ Fes., Disapprove Recommendation of Director of Human Resourceg �_ (for) Coup miniisirator 11 Qther: County Ad BOARD OF SUPERVISORS ACTION: John Sweeten,County Administrator and Clerk of the Board of Supervisors Adjustment APPRQVED tq DISAPPROVED ❑ r DATE: BY: -- APPWOVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESQL TION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust classes)/position(s)as follows: If Request is to Add Project Positions/Classes, please complete other side