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HomeMy WebLinkAboutMINUTES - 05102005 - HA1 10 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director ftA DATE: May 10, 2005 SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2005 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5064 approving collection loss write-off in the amount of$64,466.75 for the quarter ending March 31, 2005 as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: Uncollectable accounts impact the budget by reducing total operating income. At the end of each quarter, the Housing Authority takes action to write off those accounts that have been determined to be uncollectable. For the quarter ending March 31, 2005 a collection loss write-off in the amount of $64,466.75 is recommended. III. REASONS FOR RECOMMENDATION/BACKGROUND This collection loss is for the Conventional Program (Public Housing). The requested collection loss write-off reflects a total of 30 tenant accounts that are being recommended for write-off, representing an average of$2,148.89 per account. The amounts are for unpaid rents, legal expense, and extraordinary maintenance expense. As can be seen from the table below, the amount of write offs has increased significantly. This is due to more aggressive lease enforcement resulting in more evictions, more accurate estimates of actual extraordinary maintenance costs incurred upon tenant vacancies, and a comprehensive fiscal year end review of aging tenant accounts receivable that were determined to be bad debts. It is expected that next quarter's write offs will be significantly less than for the quarter ending 03/05. Write-Offs 03/05 $647466.75 12/04 $397023.37 09/04 $33,033.42 06/04 $167686.96 CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON7naUAPPROVED AS RECOMMENDEDTSI O ER VOTE OF COMMISSIONERS d, I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT D tail& *reht TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED �Oa JOIf SWEE N,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR 1 � BY ,DEPUTY C:\Documents and Settings\jhayes\Local SettingsUemporary Internet Fi1es\0LK1A\Bo-c1wo 0 1005 rjm.doc f Prior to submission of an account for write-off, the staff makes every effort, including referral to a collection agency, to collect money that is owed the Housing Authority. Several of the accounts being written off continue to be pursued by the Office of Revenue Collection. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5064 these accounts would inflate the total accounts receivable for the Housing Authority and present a distorted financial picture. THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5064 RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF$645466.75 FOR THE QUARTER ENDING MARCH 31,2005 WHEREAS,certain accounts of vacated tenants have been determined to be uncollectable by management, and; WHEREAS,a majority of these tenants accounts have been,or will be turned over to a collection agency for continuing collection efforts; NOW',,THEREFORE,,BE IT RESOLVED,by the Board of Commissioners of the Housing Authority of the County of Contra Costa that the following amounts be written off for collection loss for the quarters ending MARCH 31,2005: Conventional Program Dwelling Rent $355672.84 Legal Charges $ 25047.50 Maintenance&Other Charges $265746.41 $649466.75 May 10, 2005 by the PASSED AND ADOPTED ON following vote of the Commissioners. 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