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HomeMy WebLinkAboutMINUTES - 05102005 - D4 TO. BOARD OF SUPERVISORS ontra • John Sweeten Count Administrator Costa FROM. Y '., s cL ��- - County DATE: May 10, 2005 sr'-Cou- I SUBJECT: FOLLOW-UP ON APRIL 19 AND 20 FY 2005=06 BUDGET WORKSHOP SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. WAIVE the Better Government Ordinance that requires that all staff reports be provided at least 96 hours prior to the meeting (Co. Ord. Code, sec. 25-2.206). 2. RECEIVE attached memos from County Administrator staff containing follow-up information on the Sheriff-Coroner Department, Health Services Department, and the Employment and Human Services Department (Attachments I & II). 3. ACCEPT County Administrator recommendations regarding restorations to the Preliminary Recommended Budget (Attachment 111). 4. CONSIDER departmental presentations from the Director of Health Services, the Director of Employment and Human Services, and the Sheriff-Coroner. 5. PROVIDE staff direction in preparing the Final Recommended Budget. BACKGROUND: On April 1 9th and 20th, the Board of Supervisors held Budget Workshops to hear presentations on the Preliminary Recommended Budget for FY 2005-06. During the course of the Budget Workshops the Board requested that additional information on various issues be provided as soon as possible. May 10th was determined to be the only available date to provide the follow-up information in time for consideration before the Recommended Budget goes to print for the Budget Hearings scheduled for June 6th through 8th. Additionally, much of the information requested by the Board was of a survey nature which required an outreach effort, followed by compilation and summary, and which was not completely available in time to meet the 96 hour requirement. In order to present the follow-up information, the Board of Supervisors will need to waive the Better Government Ordinance that requires that all staff reports be provided at least 96 hours prior to the meeting (Co. Ord. Code, sec. 25-2.206). County Counsel advised that the Board of Supervisors can waive the requirement by a 4/5 vote. If the Board approves a waiver, the requested follow-up information can be provided today as an additional resource to consider as you hear Department Hea stimony today and in June. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOhLWNDATION Otf BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON M �0 Q APPROVED AS RECOMMENDED OC OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF LA UNANIMOUS(ABSENT THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ) AYES: NOES: ABSENT: ABSTAIN: Contact: Lisa Driscoll(925)335-1023 f Cc: Auditor-Controller ATTESTED County Administration JOHN SWE7,CLERK OF THE BOARD OFSUPERVISORS r ' BY: c- c ,DEPUTY r ADDENDUM TO D.4 FOLLOW—UP ON APRIL 19 AND 20 FY 2005-06 BUDGET WORKSHOP May 10, 2005 On this day the Board CONDUCTED a workshop with the Health Services, Employment and Human Services, and Sheriff s Departments on the 2005/2006 Budget. By unanimous approval the Board of Supervisors waived the Better Government Ordinance that would require all staff reports be provided at least 96 hours prior to the meeting(Co.Ord. Code, sec. 25-2-.206), following which Mr. John Sweeten, County Administrator, presented a follow-up report from the April 19 and 20 FY 2005-06 Budget Workshops. Chair Uilkema said it would be important to identify proposed elimination of programs. Supervisor Gioia asked Ms. Driscoll,Deputy County Administrator, to clarify how much of the unincorporated area patrol fund comes from P-6 Districts. Ms. Driscoll responded $3.6 m as shown in Attachment D. No. 22 (Unincorporated Patrol). Mr. Sweeten presented supplemental recommendations regarding restorations to the Preliminary Recommended Budget referenced on Attachment III, and noted a typographical error on No. 7 which should read$40,000 (not$400,000). Chair Uilkema made a request to staff to identify proposed budget adjustments for FY 2005-06, which are structural in nature, and asked if West County Detention Medical was structural. Mr. Sweeten said he would research and report back to the Board of Supervisors on May 17, 2005. Chair Uilkema noted restructuring the Summit Center and the Chris Adams Girls Center could produce a marked decline in net county costs. Employment and Human Services John Cullen, Director of Employment and Human Services said budget adjustments for (EHS)have not been included pending the Governor's May Revise, and he will return to the Board of Supervisors the first week of June with recommendations. Health Services Department Dr. Walker,Director of Health Services,had major concerns regarding$1.4 m added to his budget for West County Medical Services and feels this should come from a Law and Justice cost. He stated if Hospital Services Department funds the program, an additional $6.6.m should not come from Hospital Services Department's budget and be moved to Law and Justice. 1 Dr. Walker pointed out the Homeless Program Hospital Services Department is a County only ftinded program and questioned when the cities would be participating. Dr. Walker noted the Department's concern about Chris Adams Center for Girls and Summit Center, and said a transitional stage should be worked out in recognition of an incredibly valuable program. Supervisor Piepho asked Dr. Walker whether he feels there is a difference of opinion vs. the recommendations from the County Administrator's Department. Dr. Walker responded"only with regard to West County Detention". He stated he did not wish the funds to come from Health Service Department's budget. In regards to the Pediatric Unit Supervisor Glover asked Dr. Walker what he meant by saying"better manage it". Dr. Walker said he is looking at Health service Department's ability to take on extra sick children, and would explore ways to upgrade this to the next level of kids. Supervisor DeSaulnier asked Dr. Walker if the Health Services Department could take some surge patients and place them in the Pediatrics Unit when they have the three (3) beds vacant to create revenues. Dr. Walker responded he would return to the Board early June with other possibilities. Mr. Sweeten clarified the following: < The County budget is still short by$12.3m after all the Departments absorb their baseline cost, and the reduction in the Probation Department and the Sheriff-Coroner's Department would be reduced by an aggregate $4.lm,which was added to the$12.3m totaling nearly$16.5m, leaving$7.1m to be fixed; < Last year the Board of Supervisors authorized$2 m be added back to the Health Services Department, and the County Administrator's Department treated that$2 m as one-time money for programs structurally which were going to be eliminated, and$2m has been removed from the Health Services Department's base going forward. Mr. Sweeten said Dr. Walker does not concur with this and therefore maintains adding the $6.6m back to his budget. He said $4.6m is a big problem for the Department,but in terms of baseline expenses it is a$4.6m issue and not a$6.6m issue. Sheriff-Coroner's Department Supervisor Gioia asked regarding how the minimum staffing number in the Detention Facilities was settled, to which Sheriff Rupf responded the requirements with regard to staffing are determined by a Memorandum of Understanding with the Deputy Sheriff s Association. Supervisor Gioia asked Sheriff Rupf for further clarity. 2 Supervisor Piepho asked if there is a current standard set up in the Memorandum of Understanding with Department of Corrections staffing to which Sheriff Rupf responded "yes" Supervisor Piepho asked Sheriff Rupf if the capacity would increase with the New Juvenile Facility. Sheriff Rupf responded they only have juveniles in their custody as an adult facility under order from the Courts. Supervisor Uilkema referred to the 15 Real Vacancies outlined in the second slide (Page 1) and asked if they would be augmentative of this chart. Supervisor Gioia requested further clarification on the Real Vacancies, and asked John Sweeten and Sheriff Rupf what could be done to make more of the 43 positions occupied, and said he would like to have some understanding on the"Functional" 0 vacancies. Supervisor Piepho asked whether the 8 Deputies on Duty with Patrol Staffing would include marine patrol, to which the Sheriff responded they were for canine units. The public was invited to address the Board. The following persons provided-testimony: Aimee Chitayat, San Pablo resident Rev. David Sammons, Walnut Creek resident Pat Snyder, Walnut Creek resident Lee Lawrence, Moraga resident Joan Lautenberger, Lafayette resident Janet Bruce, El Cerrito resident Helene Schwarzenberger,Bay Point resident Jessica Rothers, Oakland resident Mary Magill, Benicia resident Gary Sly, Martinez resident Stella Goodpaster, Oakland resident Roland Katz,Martinez resident Gloria Sandoval, Concord resident(did not speak but left comments) Captain David Frey,Pleasant Hill resident The Board of Supervisors took the following action by unanimous decision: 3 ACCEPTED all recommendations; DIRECTED staff to return with direction after preparing the final budget. Supervisor Glover expressed concern regarding Public Safety Officers,Psychiatric Ward and the Emergency Room in the Health Services Department, and requested Dr. Walker return with some findings in terms of priorities. Supervisor Uilkema asked if it was possible to have minimal services. Dr. Walker said in order to continue the inpatient services, Psychiatric Emergency and Emergency Room would cost$1.Om and the savings would be$1.3m. * Supervisor Gioia noted it would be useful to give a breakdown of Emergency Room,, Emergency Room Psychiatry, Inpatient Med and Inpatient Psychiatric in writing for the next workshop. • Supervisor Gioia asked staff to offer a comparison with Sacramento County for a potential structural change accomplishing savings by combining various violation complaints into one Community Assistance and Resource Center. • Supervisor Glover directed Mr. Sweeten to pursue looking at budget adjustments for Detention Medical, and all expenses related to CALWORKS and Transportation and said he would like to have an analysis of potential County savings with their impact. Mr. Sweeten stated that he would like to reconcile the dialogue with directions from the Board and incorporate that with the Recommended Budget. County Administrator's Department would then circulate the Recommended Budget,which would be subject to public hearings. During the hearings if the Board makes further changes those will be captured into a Final Budget document. 4