HomeMy WebLinkAboutMINUTES - 05102005 - C68 TO: BOARD OF SUPERVISORS ,�, s -- -.oma
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FROM: County Administrator's OfficeCosta
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DATE: May 10, 2005 �" •'°
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SUBJECT: Establishment of Safety Pack Trust Fund OSrA
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION�S�:
1. ESTABLISH a trust fund pursuant to Government Code section 25355 for the public
purpose of receiving donations for the Safety Package Project.
2. DELEGATE to the District II Supervisor and the District II Chief of Staff the power to
accept the gifts or donations made to the County of up to $5,000 for this purpose, and to
account for or inventory the gifts, bequests or devises in accordance with the appropriate
procedures contained in the State Controller's manual entitled "Accounting Standards
and Procedures for Counties."
3. DIRECT the County Administrator to arrange to have the Board of Supervisors accept
gifts or donations of more than $5,000 in accordance with Administrative Bulletin 117.5.
4. DIRECT the County Administrator to advise the Auditor-Controller of gifts and
contributions accepted by the County of the District 11 Supervisor's Office. Direct the
Auditor-Controller to maintain, on a calendar year basis, a file of all gifts and contributions
exceeding $500, which shall include the names of the donors, the amounts of the gifts
and any conditions upon which the gift was made, in accordance with Administrative
Bulletin 117.5.
5. AUTHORIZE the County Administrator, or his designee, to approve disbursements from
the trust for service and supply costs necessary for the purpose of providing safety packs
and information to the public. Any disbursements made may not exceed the amount on
deposit in the fund as of the last day of the prior month.
FISCAL IMPACT:
This provides a method for receipt of special purpose donations. Disbursements from this
fund must be authorized by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SICATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOTION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVE AS RECOMMENDED O R
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS ATRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED
CONTACT: T0H`N SW N,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: Supervisor,District II ,
Dorothy Sansoe,CAO ,d
Auditor-Controller
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BY '` ,DEPUTY
Page 2
BACKGROUND/REASON(S) FOR RECOMMENDATION(SI:
On November 30, 2004 the Board of Supervisors authorized the establishment of a working
committee comprised of representatives from various county programs to explore the
development of a safety package for senior citizen's prescription and medical information that
would be readily accessible in the event of a disaster or evacuation. On April 12, 2005, the
Board approved a plan for a pilot project to be conducted in Rossmoor and, if successful, to
be made available countywide.
Several non-county partners have agreed to provide support and donations to fund this
endeavor. The establishment of a trust fund is necessary to track deposits, disbursements,
and refunds of donations made. Donations of up to $5,000 to this trust fund may be
accepted by the District 11 Supervisor and the District 11 Chief of Staff. Program
disbursements under the Safety Pack Project are anticipated to be made against donor
contributions in the order of contribution date (i.e. FIFO, first-in, first-out). Disbursements
may be authorized by the County Administrator only for service and supply costs necessary
for the purpose of providing safety packs and information to the public. Any disbursements
made may not exceed the amount on deposit in the fund as of the last day of the prior month.
The County Administrator, or designee, on behalf of the District 11 Supervisor, will file with the
Board an annual report of Trust Fund deposits.
If or when the project is no longer needed, the Board may decide to terminate the program
and close the trust fund. If that should happen, the Board may want to consider directing the
Auditor-Controller to refund any unspent contributions.