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HomeMy WebLinkAboutMINUTES - 05102005 - C55-C61 TO: BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director By. Jacqueline Pigg, Contracts Administrator _ y Contra - Costa DATE: mil 279 X05 County SUBJECT: Approval of Contract#74-250 with Jana Todd(dba JDT Consultants) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on behalf of the County, Contract #74-250 with Jana Todd (dba JDT Consultants), a self-employed individual, in an amount not to exceed $85,410, to provide Therapeutic Behavioral Services (TBS) for the period from April 1, 2005 through June 30,2006. FISCAL IMPACT: This Contract is funded 50%by Federal FFP Medi-Cal Funds, 45%by State EPSDT funds, and 5% by Mental Health Realignment. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors' community outcomes: "Children Ready For and Succeeding in School"; "Families that are Safe, Stable, and Nurturing"; and "Communities that are Safe and Provide a High Quality of Life for Children and Families". Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale(CAFAS). BACKGROUND/REASON(S)FOR RECOMMENDATION(S): This Contract meets the social needs of County's population in that it provides Therapeutic Behavioral Services (TBS) to children ages 0-21 years of age, who participate in the Early and Periodic, Screening, Diagnosis, and Treatment (EPSDT) Supplemental Specialty Mental Health services. Under Contract #74-250 the Contractor will provide Therapeutic Behavioral Services (TBS) to County referred clients, ages 0-21 years of age, through June 30, 2006. CONTINUED ON ATTACHMENT: YE -SIGNATURE: 1 COMMENDATION OF COUNTY ADMINISTRATOR RE IME DATION OF BOARD COMMITTEE APPROVE OTHER T SIGNATURE (S): ACTION OF BOARD APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT_ '' } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT. ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEETE LERK.OF/THE BOARD OF SUPERVISORS D COUNTY ADMINISTRATOR Contact Person: �W CC: Health Services Del econtracts) 957-5111 Auditor-Controller t. Risk Management BYVL4Uj1DEPUTY Contractor1. TO: BOARD OF SUPERVISORS William Walker Health Services Director ,' 1 FROM. >M.D.> Contra By: Jacqueline Pigg, Contracts Administrator Costa DATE: April 27, 2005 County SUBJECT: Approval of Contract Amendment Agreement#24-938-9 with Seneca Residential and Day Treatment Center, Inc. • SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Donna Wigand) to execute on behalf of the County, Contract Amendment Agreement#24-938-9 with Seneca Residential and Day Treatment Center,Inc., a non-profit corporation,effective May 1, 2005 to amend Contract#24-938-8 to increase the Contract payment limit by$30,000, from$994,102 to a new total of$1,024,102,with no change in the original term, from July 1, 2004 through June 30, 2005 and to increase the automatic extension payment limit by $15,000, from $497,051 to a new total of$512,051, with no change in the term of the automatic extension,through December 31,2005. FISCAL IMPACT: This Contract is 40% funded by Federal Medi-Cal funds, 40%by State EPSDT funds, and 20%by a West Contra Costa Unified School District Grant. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): On January 18, 2005, the Board of Supervisors approved Novation Contract#24-938-8 with Seneca Residential and Day Treatment Center, Inc., for the period from July 1, 2004 through June 30, 2005, (which included a six-month automatic extension through December 31, 2005) for the provision of school based mental health services in the West Contra Costa Unified School District. Approval of Contract Amendment Agreement #24-938-9 will allow the Contractor to provide services to additional non-Medi-Cal children through June 30,2005. CONTINUED ON ATTACHMENT: YES SIGNATURE: _k/RECOMMENDATION OF COUNTY ADMINISTRATOR REC MEN ATION OF BOARD COMMITTEE APPROVE OTHER r SIGNATURES ACTION OF BOARD I ID L430 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE \. UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED �- 0 JOHN SW EN,CLERK F THE BOARD OF SUPERVI SAND COUNTY ADMINISTRATOR Contact Person: Donna Wigand 957-5111 CC: Health Services Dept. (Contracts) Auditor-Controller i Risk Management BY DEPUTY Contractor TO: BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director •' 1 Contra By: Jacqueline Pigg, Contracts Administrator Costa . -•! _ i DATE: AprU M� '• - County SUBJECT: Approval of Contract #26-253-11 with Diablo Infectious Disease Consultative Services Medical Group, Inc. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RF,COMMENDATION(Sl Approve and authorize the Health Services Director, or his designee (Jeff Smith, M.D.) to execute on behalf of the County, Contract#26-253-11, with Diablo Infectious Disease Consultative Services Medical Group, Inc., a corporation,.in an amount not to exceed $101,506, for the provision of infectious disease services for Contra Costa Regional Medical Center and Health Centers, for the period from June 1,2005 through May 31,2008. FISCAL IMPACT: Funding for this Contract is 100%Enterprise I Budget. RACKGROIJND/RF,ASON(S)FOR RF.COMMFINDATION(Sl: For a number of years the County has contracted with Medical and Dental Specialists to provide specialized professional services which are not otherwise available in its hospital and clinics. On March 11, 2003,the Board of Supervisors approved Contract#26-253-10 with Diablo Infectious Disease Consultative Services Medical Group, Inc., to provide infectious disease services for patients at Contra Costa Regional Medical Center, including consultation and inpatient services, for the period from April 1, 2003 through May 31,2005 Approval of Contract#26-253-11 will allow the Contractor to continue to provide infectious disease services for patients at Contra Costa Regional Medical Center,through May 31, 2008. CONTINUED ON ATTACHMENT: YESC SI NATURE. di RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ND ION OF BOARD COMMITTEE x'PROVE OTHER r SIGNATURES grtx?6�� ACTION OF BOARD N APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS K. I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT.: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTEDLA04Ia 'Y'0(0y-�� Jeff Smith, M.D. (370-5113) JOHN SWE T N,CLER OF THE BOARD OF Contact Person: SUPERVIS AND COUNTY ADMINISTRATOR CC: Health Services Dept. (Contracts) Auditor-Controller t Risk Management BY DEPUTY Contractor ' TO: BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director . . •� -� Contra By: Jacqueline Pigg, Contracts Administrator o; - Costa DATE: Apill 27 9 M County SUBJECT: Approval of Contract#27-605 with Denise Peebles Owl C,01% SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): Approve and authorize the Health Services Director, or his designee (Richard Harrison) to execute on behalf of the County, Contract #27-605 with Denise Peebles, a self-employed individual, in an amount not to exceed $84,092, to provide consultation and technical assistance to the Contra Costa Health Plan (Health Plan) as the Director of Provider Affairs, for the period from May 1, 2005 through April 30, 2006. FISCAL IMPACT: This Contract is funded 100%by Health Plan member premiums. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): Under Contract #27-605, the Contractor will provide consultation and technical assistance to the Contra Costa Health Plan(Health Plan) as the Director of Provider Affairs including, but not limited to, formulating and recommending operational business affairs policies and procedures for the provider relations business units, conducting special projects and studies to improve administrative support and maximization of services, participating in policy,making decisions utilized to guide the future direction and administration of the Health Plan and providing guidance on risk-sharing policies and incentives,through April 30, 2006. J NTIN ED ON ATTACHMENT: YES SIGNATURE: •� RECOMMENDATION OF COUNTY ADMINISTRATOR RE C MEN TION OF BOARD COMMITTEE APPROVE OTHER r SIGNATURES . ACTION OF BOARDn APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS �� I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT �) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT. ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. '// ( 0 ATTESTED- JOHII SWEET N CLERK O THE BOARD OF SUPERVISORS ND COUNTY ADMINISTRATOR Contact Person: Rich 0 313-6008 CC. Health Services We%1.�Contracts) Auditor-Controller Risk Management C C� ,� DEPUTY Contractor BY TO: BOARD OF SUPERVISORS Health Services Director William Walker M.D. �• ., FROM: ' ' •- .� ••; By: Jacqueline Pigg, Contracts Administrator •;� -�- :. Contra _o DATE: April 28, 2005 ' Costa County SUBJECT: Retroactive Payment to Pauline Velez,M.D. es? SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Ratify purchase of services from Pauline Velez, M.D., a self-employed individual, for the period from January 1, 2004 through April 30, 2005 and authorize the County Auditor-Controller to pay $24,490 outstanding balance for said services. FISCAL IMPACT: 100% Enterprise I Funds. Cost to the County depends upon utilization. As appropriate, patients and third party payors will be billed for services. REASONS FOR RFCOMMENDATIONS/RACKrROUND: On December 3, 2002, the County Board of Supervisors approved Contract #26-912-12 (as amended by Contract Amendment Agreement #26-912-13) with Pauline Velez, M.D., for the period from January 1, 2003 through December 31, 2004, for the provision of professional Vascular and Thoracic Surgery services at Contra Costa Regional Medical Center and Health Centers, including consultation, on-call coverage,training,medical and/or surgical procedures. Vascular and Thoracic Surgery services were both requested by County staff and provided by the Contractor in good faith beyond the term of the contract and by the end of April 2005, charges of $33,320 had been incurred, of which$8,330 has been paid and$24,490 remains outstanding. Due to lengthy contract negotiations a formal contract could not be agreed upon until May 1, 2005. Therefore, the Department is requesting that the amount due the Contractor be paid. This can be accomplished by the Board of Supervisors ratifying the actions of the County employees in obtaining provision of vascular and thoracic surgery services of prior to negation of a renewal contract. This will create a valid obligation on the part of the County retroactively authorizing all payments made by the Auditor-Controller up to now, and authorizing payment of the balance. CONTINUED ON ATTACHMENT: YESSI NAT RE: RECOMMENDATION OF COUNTY ADMINISTRATOR RE M END ION OF BOARD COMMI ✓✓4PPROVE EE OTHER r SIGNATURES : ACTION OF BOARD O 05APPROVED AS RECOMMENDEDOTHE R VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT .��� AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT. ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JOHN SWEEN,CLER OF THE BOARD OF Contact Person: Jeff Smith, M.D. (370-5113) SUPERVlSSAND COUNTY ADMINISTRATOR CC: Health Services Dept. (Contracts) Auditor-Controller Risk Management - �� . 9 BY DEPUTY Contractor TO: BOARD OF SUPERVISORS ,. Contra FROM: JOHN SWEETEN •�` =jz '• COUNTY ADMINISTRATOR Costa DATE: May 10' 2005 `'�s•-•..__:.. covK't`; County SUBJECT: JUVENILE COURTROOM REMODEL 0-0&0 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. ACCEPT the report from the County Administrator regarding the proposed remodel of the Juvenile Courtroom at Juvenile Hall (attached), as recommended by the Capital Facilities Committee. 2. APPROVE and AUTHORIZE the Director of General Services, or designee, to execute a Consulting Services Agreement with Kaplan McLaughlin Diaz in the amount of $189,140 to provide architectural services for the remodel of the Juvenile Courtroom at Juvenile Hall for the period from May 10, 2005 through December 31, 2006, and to issue written authorizations for extra work provided that the cumulative total extra cost for all such authorizations shall not exceed $25,000. FINANCIAL IMPACT This project has an estimated total cost of $1,550,000, of which $650,000 is currently budgeted. The remaining $900,000 would be financed through a future debt issuance. Annual debt services, estimated at $115,000, would be offset by a corresponding reduction in salary expenses in the Probation Department, rendering the project cost neutral. BACKGROUND: The existing Juvenile Courtroom at Juvenile Hall was originally designed as office space, and as a result has numerous functional and security-related deficiencies. Due to these deficiencies, the Court ceased operations in 2003 and relocated to a temporary space outside of Juvenile Hall. This relocation resulted in additional staffing costs to the Probation Department associated with transporting juveniles outside the secure perimeter of Juvenile Hall. The proposed remodel will significantly enhance the safety of the Juvenile Courtroom for all Court participants and reduce County staffing costs. Kaplan McLaughlin Diaz ("KMD") will provide professional architectural services during the design, bidding, and construction phases for the new Juvenile Courtroom project. KMD will proceed with the construction documents, bidding, and construction administration phases upon approval of this consulting services agreement. CONTINUED ON ATTACHMENT: X YES SIGNATURE: ---------- ------------------------- s-ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ION OF BOARD COM EE 4/APPROVE OTHER SIGNATURE(S): --------------------------- ---r- -TFU --- ----------- --------------------------------------------------- -------------------------------------------------- ACTION OF BO N APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: R A10(0) ATTESTED CONTACT: Barton J.Gilbert(313-7100) JOHN SVWETEN,CLERK OF THE BOARD OF SUPERVISORS CC: General Services Department AND COUNTY ADMINISTRATOR Capital Projects Management Division Accounting CPM File: 250-0511/A.1.1 250-0511/A.5 County Administrator's Office County Counsel Auditor Controller Superior Court(via CPM) Kaplan McLaughlin Diaz(via CPM) t BY DEPUTY . a ;0000 r • • , .. vo� to;o )— 00010. • ` , • • • � '• ' ••'Ain �' a ' County of.Contra Costa Office.of the County Administrator MEMORANDUM DATE: April 12, 2005 TO: Capital Facilities Committee of the Board of Supervisors Supervisor Gayle B. Uilkema Supervisor John Gioia FROM: Jason Crapo, Capital Facilities Administrato;2(20/ SUBJECT: JUVENILE COURTROOM AT JUVENILE HALL Recommendations 1. AUTHORIZE the County Administrator to take necessary actions to remodel the existing but currently vacant Juvenile Courtroom at Juvenile Hall. 2. APPROVE and AUTHORIZE the General Services Director to execute a contract with Kaplan, McLaughlin, Diaz Architects in the amount of$189,140 to provide architectural services during the design,bidding, and construction phases of the project. Financial llnpact The proposed courtroom remodel project has an estimated construction cost of $1,120,000 and an estimated total project cost of$1,550,000. $650,000 is budgeted for this project within the existing budget for the Juvenile Hall Addition project currently underway. Completion of the courtroom remodel will require an addition$900,000 in bond proceeds from a future bond issue to be repaid over 10 years with estimated annual debt service of$115,000. Completion of the proposed project will reduce the need for staff to transport juveniles to court resulting in the reduction of one FTF from the'Probation Denartment. The s savings associated with this position is approximately equal to the estimated annual debt service for the project,rendering the project cost neutral. Back round The existing courtroom in the Juvenile Hall was originally constructed as an office space and later converted. As the space was not originally designed as a courtroom, it lacks many important design elements common in functional and secure courtrooms. Most notably,the courtroom is undersized, lacks proper waiting areas, and does not have separate egress for judges,offenders and other court participants, such as families, victims and witnesses. Over time,these functional deficiencies and lack of proper separation of the offender population from other Court participants led to increasing security concerns from the juvenile court bench. In September 2003,the Court determined the existing courtroom to be unsuitable for continued use and relocated to a temporary courtroom in the Lyons's Gate building on the Juvenile Hall campus,where the Juvenile Court currently operates. The Lyon's Gate facility is outside the secure perimeter of the Juvenile Hall, which creates additional staffing costs for the County. Orie full-time equivalent staff position is required to transport juveniles to and from court. The proposed remodel of the existing courtroom inside the Juvenile Hall would allow the Juvenile Court to return within the secure perimeter of the facility,reducing the County's cost by the equivalent of one full- time position. The conceptual design of the proposed project emulates, as much as possible, current statewide courthouse construction standards. Features that do not exist now and that have been proposed to meet basis functionality and security concerns are: ✓ Separate victim/witness waiting room to eliminate waiting in the same area as accused family members; ✓ Adequate space for a basic bench,clerk station,witness box, court reporter station and attorney tables; ✓ Secure staging area for detained juveniles with secure adjacent attorney/detainee conference room; ✓ Secure judges chambers with adequate space for attorney conferences. Lastly, in conjunction with the Juvenile Hall Addition project, a metal detector will be placed at the new Juvenile Hall entrance lobby,which will also serve as the visitor entry to the Juvenile Courtroom. Sheriff's Office personnel will provide added trained security for visitors to Juvenile Hall and Juvenile Court. 2 TO-. BOARD OF SUPERVISORS �,�,,:s L ° Contra FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTORCosta DATE: May 10 _ �~ •~ County2005 '61 - �` SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Donn C. Hatcher, Countywide. (All Districts)Project No. 4504-999TRN SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director,or designee,to execute a contract amendment,effective May 10, 2005, with Donn C. Hatcher, to increase the payment amount by $3,000 to a new payment amount of $41,560.00, to provide for management training for the Leadership Development Program. FISCAL IMPACT: There is no impact to the County General Fund. The contract will be completely funded by Public Works,Building Inspection and Community Development Department funds. Continued on Attachment: Z SIGNATURE:4_ 1zXz1 or [RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE APPROVETHER r SIGNATURE(S): ACTION OF BOON APPROVED AS COMMENDED OTHER ❑ VOT OF SUPERVISORS UNANIMOUS(ABSENT Z ) I hereby certify that this is a true and correct copy of an action AYES: NOES: taken and entered on the minutes of the Board of Supervisors on ABSENT: ABSTAIN: the date shown. CR:lad 10 G:\GrpData\Admin\carrie\Strategic Plan\Donn\CSA Amendment ATTESTED: �© BO 5-10-05 Rev.doc JOHN SWEETEN,C e of th4 Board of Supervisors and County Orig.Div:Public Works Administrator Contact: C.Rodda,(313-2235) cc: County Administrator Accounting Auditor-Controller B Community Development y ,Deputy Building Inspection Consultant SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Donn C. Hatcher, Countywide. (All Districts) Project No. 4504-999TRN DATE: May 10, 2005 PAGE: 2 of 2 REASONS FOR RECOMMENDATIONS AND BACKGROUND: Due to greater interest than anticipated, we increased the training class size to accommodate more staff from the Building Inspection and Community Development Departments. The increased class size resulted in increased costs for the consultant's time and materials. CONSEQUENCES OF NEGATIVE ACTION: The Public Works, Building Inspection and Community Development Departments management teams will not receive training in the specific areas that were identified.