HomeMy WebLinkAboutMINUTES - 04052005 - SD.4 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TON BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: April 5, 2005
SUBJECT: ADOPT RESOLUTION NO. 5061 APPROVING THE AGENCY-WIDE BUDGET IN THE
AMOUNT OF $94,5429019 FOR THE HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA FOR FISCAL YEAR ENDING MARCH 31, 2006
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5061 approving the Agency-Wide Budget in the amount of$94,542,019 for
the Housing Authority of the County of Contra Costa (HACCC) for fiscal year ending March 31,
2006.
11. FINANCIAL IMPACT:
Approval of this Resolution will appropriate funds for the operation of the Housing Authority of the
County of Contra Costa in the amount of$94,542,019. The primary revenue source is the U. S.
Department of Housing and Urban Development (HUD). There is no cost to the County General
Fund.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This budget of$94,542,019 will provide for the continued operations of the Housing Authority for
the fiscal"year 2005-2006. The budget has decreased significantly (approximately 4%) from the
previous fiscal year primarily due to a funding decreases for the Section 8 Housing Choice
Voucher Program. The major changes effecting this budget are:
• Revenue for Section 8 Housing Assistance Payments has decreased by $5,758,581 or 7.15%.
Administrative and policy changes have already been made in order to reduce the average
cost of issuing a housing voucher to mitigate this deficit. The administration will carefully
monitor actual costs to determine the adequacy of these steps to eliminate this deficit.
Revenue for Section 8 Earned Administrative Fees has decreased by $600,208 or 9.39%.
• Funding for Public Housing Operations has increased by $677,390 or 9.64%. This is due to
increased operating subsidy eligibility and higher tenant rents.
CONTINUED ON ATTACHMENT: X YES SIGNATURE A -
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
7-
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X—UNANIMOUS (ABSENT- L TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
,z��':!
ATTESTED /. 9.'4)"'?
Jdf W§ TEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY UTY
H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-AGENCY WIDE BUDGET 200
• Funding for public housing modernization has decreased approximately $85,732 or 3.39 %
below last years appropriation.
• The number of full time employees budgeted is decreased from the previous fiscal year from
131 to 115 staff. Most of this reduction is in the Section 8 Housing Choice Voucher Program.
No layoffs are currently anticipated since an adequate number of budgeted positions are
vacant.
• The Authority does not have a current labor agreement, which is currently in mediation. This
budget does include the most recent offer proposed to the union.
• This budget modifies the indirect and overhead cost allocations from a unit-based method to a
direct salary allocation method as currently recommended in OMB-A-87.
Operational expense increases include Housing Authority insurance costs and employee benefits
costs which continue to rise at a greater than proportionate rate due to changes in the overall
insurance market. The budget includes the replacement of Housing Authority vehicles, purchase
of fixed assets, upgrade of the management information system and betterments to public housing
developments.
On March 21, 2005 the Budget Committee of the Advisory Housing Commission reviewed the
proposed 2004/2005 Agency-Wide Budget and forwarded its recommendation to the full Advisory
Housing Commission. At its regular meeting the same day, the Advisory Housing Commission
voted to recommend adoption of Resolution No. 5061 approving the Agency-Wide Budget for the
fiscal year ending March 31, 2006.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5061 approving the Agency-
Wide Budget for the fiscal year ending March 31, 2006, the Housing Authority of the County of
Contra Costa would not be in compliance with the financial requirements for the operation of the
Housing Authority. Further, the Housing Authority would not be able to fulfill its obligations with
program participants, Section 8 landlords and property owners or Housing Authority employees,
contractors and vendors.
H:VudyHayes\MSOFFICE\WINWORD\BOARD\BO-AGENCY WIDE BUDGET 2005-06.doc
I
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5061
ADOPTING AGENCY-WIDE BUDGET
FOR FISCAL YEAR ENDING MARCH 31, 2006
WHEREAS, tlie State of California in Division 24, Part 2, Sec.34327.6 of the
Health and Safety Code, requires that all agencies being audited irl
accordance with Government Auditing Standards generate an
agency-wide budget; and,
WHEREAS, the Housing Authority is audited in accordance with generally
accepted auditing standards and Government Auditing Standards
issued by the Comptroller General of the United States; and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD)
requires the Housing Authority Board of Commissioners to formally
adopt by resolution the Housing Authority budget and,
WHEREAS, staff has prepared and submitted to the Board of Commissioners
for their review and approval a proposed agency-wide budget of
$94,542,019 for the fiscal year 2005-2006;
NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners,
hereby.approve the Housing Authority fiscal year 2005-2006 budget
and make the following certifications:
a. That the proposed expenditures are necessary in the efficient
and economic operation of housing for the purpose of serving
low-income families.
b. That the financial spending plan is reasonable.
C. That all proposed revenues and expenditures are consistent
with the provisions of law.
d. That no PHA employee reflected in the operating budget is
serving in a variety of positions that will exceed 100%
appropriation of his/her time or salary.
e. That the Housing Authority will continue to provide for a drug-
free workplace.
PASSED AND ADOPTED ON by the following
IART-
vote of the Cornmission4ers
Lt
AYES:
NOES:
ABSENT:
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
kCTIONTAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
'5 ``
JOHN SWEETEN, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
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Staffing Sdiedule FY 2005-06
Actual Proposed
CODE Position Staff Staff
COGEN Executive Director 1 1
COGEN Dep. Ex. Dir. For Operations 1 1
COGEN Director of Finance 1 11
COGEN Human Res/Trng Officer 1 1
COGEN Internal Prgoram Auditor/ Fiscal Analyst 1 1
COGEN Accounting Supervisor .1 11
COGEN Budget/Fiscal Analyst 0 1
COGEN Housing Programs Analyst 1 11
COGEN Administrative Service Officer 1 1
COGEN Office Work Experience (part-time) 2 2
COGEN Purchasing Agent .1 1
COGEN Senior Accounts Clerk 4 5
COGEN I.T. Support 2 2
COGEN Office Assistant 1 2 3
COGEN Secretary 1 1
CFP rrr%
Director of Development 1 1
MGMT Hsg. Development Officer 1 1
CFP Hsg. Technical Officer I I
CDBG Hsg. Rehab. Officer 1 1
CFP Secretary 1 1
CFP Dir of Facility Maintenance 1 1
PHADMIN Maintenance Manager 0 1
AOINDR Maintenance Supervisor 4 3
PUB MAINT Lead Maintenance 0 3
PUB MAINT Maintenance-Mechanic A 15 10
PUB MAINT Maintenance Mechanic B 11 ill
PUB MAINT Grounds Worker 2 3
COGEN Office Assistant 11 0 1
COGEN Office Assistant 1 0 1
HCV Director of Assisted Housing Program 1 1
HCV Housing Manager 4 4
FICV Housing Services COUnsier 2 2
HCV Housing Program Specialist 7 6
HCV Senior Housing Assistant 6 9
HCV Housing Assistant 11 *16
HCV Senior Office Assistant 2 2
HVC Office Assistant 11 1 1
HCV Office Assistant 7 8
PH Director of Affordable Housing Program 1 1
PH Housing Manager 3 3
PH Housing Services Counsler 0 2
PH Housing Program Specialist 1 1
PH Housing Assistant 4 4
PH Office Assistant 11 4 4
PH Rec. Sup.Project Pride 1 1
PH Rec. Aid. Project Pride r '1 1
CDRASS CDR Property Manager 0 1
DIAOPR Housing Manager 1 1
Totals '115 130