HomeMy WebLinkAboutMINUTES - 04052005 - C98-C103 f
TO: BOARD OF SUPERVISORS
William Walker,M.D.,Health Services Director , ,
FROM. . . .; _ ;. Contra
By: Jacqueline Pigg, Contracts Administrator
®•� Costa
R
March 23, 2005 '`�• ~~
DATE. `'' - "�` Count y
SUBJECT: Retroactive Payment to John Muir/Mt. Diablo Health System
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RF,C.0MMF.ND A TIC)N(Sl
Ratify purchase of services from John Muir/Mt. Diablo Health System, and authorize the County
Auditor-Controller to pay the $3,000 outstanding balance for the County's use of Contractor's
mobile van for the provision of health services in Central and East Contra Costa County.
FISCAL IMPACT:
100%funded by a Federal Health Care for the Homeless Grant. No County funds required.
RACKGROIND/RFASON(S)FOR RECOMMFNDATI[lN( 1:
On January 28, 2003, the Board of Supervisors approved Contract #22-780-3 with John Muir/Mt.
Diablo Health System, for the period from January 1, 2003 through December 31, 2003, to allow
the County to use the Contractor's mobile van to conduct regularly scheduled clinics which offer
much needed health care services to low-income families and disadvantaged individuals in Central
and East Contra Costa County, particularly along the Monument Corridor. Health care services
include, but are not limited to, immunizations, routine physical assessments, basic treatment of
primary health problems such as minor wounds and skin conditions, respiratory problems, TB,
acute communicable disease,pregnancy testing, and pediatric well and sick care.
Due to an administrative oversight by both the County and Contractor, the 2004 Vehicle Use
Agreement was not processed. However, County continued to utilize Contractor's van for services,
for the period from January 1, 2004 through December 31, 2004, and charges of$3,000 remains
outstanding.
The Department is requesting that the amount due to the Contractor be paid. This can be
accomplished by the Board of Supervisors ratifying the actions of the County employees in
obtaining provision of services without a formal contract in place. This will create a valid
obligation on the part of the County,retroactively authorizing payment of the balance.
C14-
CONTINUE ON ATTACHMENT: YES,. SIGNATURE:
Loe�RECOMMENDATION OF COUNTY ADMINISTRATOR _ R )CMDENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: `�' AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOHN WEETEN,CLE OF THE I 136ARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Wendel Brunner M.D. (313-X6712)
CC: Health Services Dept. (Contracts)
Auditor--Controller 0
DEPUTY
Risk Management BY
Contractor
TO: BOARD OF SUPERVISORS
William Walker, M. D. r Health Services Director
FROM: By: Jacqueline Pigg, Contracts Administrator Contra
06
Costa
DATE: March 22, 2005
------- County
SUBJECT: Retroactive Payment to Melody Haworth
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S) :
Ratify purchase of services from Melody Haworth, a self -employed
individual, for the period from January 12, 2004 through December 31,
2004, and authorize the County Auditor-Controller to pay the $437 . 00
outstanding balance for the provision required education and training on
behalf of the County with regard to Ophthalmology services for Contra
Regional Medical Center.
FISCAL IMPACT:
100% Enterprise I budget.
REASONS FOR RE:C0MMNDATIONS/BACXGR0UND:
In January 2004, the County Administrator approved and the Purchasing
Services Manager executed Contract #26-447 with Melody L. Haworth, for the
period from January 12, 2004 through June 30, 2004 . On June 22, 2004, the
Board of Supervisors approved Contract #26-447-1 with Melody L. Haworth,
for the period from July 1. 2004 through December 31, 2004, to provide
professional Ophthalmology assistance to Ophthalmologists in the specialty
clinics, including but not limited to, gathering information regarding
medical history,, performing diagnostics tests,, conducting anatomical,
optical, and functional ocular measurements, and caring for instruments,
as requested by County.
Due to an administrative oversight, the Department did not include the
rate for continuous education requirements in the Contract . It was the
intent of the Department to reimburse Contractor for education and
training. Services were requested and provided by the Contractor in good
faith through the end of December 31, 2004 with an outstanding balance,
owed to Contractor, in the amount of $437 . 00 .
The Department is requesting that the amount due to the Contractor be
paid. This can be accomplished by the Board of Supervisors ratifying the
actions of the County employees in obtaining provisions of a value in
excess of the contract payment limit. This will create a valid obligation
on the part of the County, retroactively authorizing all payments made by
the Auditor-Controller up to now, and authorizing payment of the balance.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
ou
R,ECOMMENDATION OF COUNTY ADMINISTRATOR RE E ATION OF BOARD COMMITTEE
APPROVE OTHER
,SIGNATURE(S): G4
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT- AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED A
JON SWEETEN,CLERK(�V THE BOARD OF
SU
Contact Person: Jeff Smith, M.D. (370-5113) SU RVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Dept. (Contracts)
Auditor-Controller V
Risk Management BY DEPUTY
Contractor
TO: SUPERVISORS
���-'�'�• �
TO: BOARD OF SU Contra
tr a
!t t
FROM: William B. Walker, MD, Director, •;' -f �;'
o/1�f �> -,�
Health Services Department
L/r. ! f
f
Costa
• i
DATE: April 5, 2005
County
SUBJECT: Countywide Fire Dispatch and Communications
Enhancements
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize payment from County Service Area EM-1 (Measure H) funds to the following fire agencies for
purchase of automatic vehicle location(AVL),mobile data terminal (MDT), and related equipment and
software to enhance dispatch and communications for fire vehicles used in emergency medical response
up to the following maximum amounts as approved by the Emergency Medical Services Director:
City of El Cerrito (for El Cerrito and Kensington Fire) $ 935102
City of Pinole 445945
City of Richmond 1603429
Contra Costa County Fire Protection.District(AVL only) 240,682
Contra Costa County Fire Protection District(Live Move-Up
Module software and video display hardware) 89,000
San Ramon Fire Protections District(Operational Area Alternate
Coordinator Live Move-Up Module software and video hardware) 893,000
Crockett-Carquinez Fire Protection District 71,799
East Bay Regional Parks District 866
East Contra Costa County Fire Protection District 523889
Moraga-Orinda Fire Protection District 1753286
Rodeo-Hercules Fire Protection District 641,472
FISCAL IMPACT:
No General Fund impact. Payments for this equipment will be made from County Services Area EM-1
(Measure H). Payments will be for initial purchase only and are not intended to cover maintenance or
replacement.
4'
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
----------___–--------------_--------—---------------_______ _ -------------------------------_-----------------...�-------------------------------
ACTION OF BOARD ON �- APPROVE AS RECOMMENDED �' OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAK N
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
JOH SWEETEN,CLERK OFITHE BOARD O
SUPERVISORS AND COUNTY AD INISTRATOR
Originating Department: Emergency Medical Services 646-4690
cc: County Administrator
County Counsel
Health Services Administration
Emergency Medical Services
Contra Costa County Fire Chiefs Association
Each Fire Chief 000�
BY t'f�.. DEPUTY
e'v
TO: BOARD OF SUPERVISORS ���,;�.�'..���.� Contra
i
*s
FROM: Lori Gentles, Interim Assistant County
- 4
Administrator-- Director of Human Resources *, �6k ,
Costa
DATE: Aril 5, 2005 `°r�-•-----�
April �ov�
County
SUBJECT: Contracted Temporary Help Contracts
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Interim Director of Human Resources, or designee, to execute
renewal contracts with Venturi Staffing Services, AppleOne Employment Service, TAC Staffing
Services, and Barrett Business Services, Inc., in the amount of $400,000 each to provide temporary
help to County agencies, departments or offices for the period of February 1, 2005 — June 30, 2005.
BACKGROUND
The County frequently requires temporary help to assist County agencies, departments, or offices
during peak loads, temporary absences and emergency situations. It is in the economic interest of
the County to provide such temporary help by contract with temporary help firms since they include
all insurance coverages in their rates and there are no fringe benefit costs, thus reducing future
County liabilities and costs. Temporary help obtained under these contracts may not be used in
place of employees in the case of a labor dispute or for more than 90 days for any single instance of
peak load, temporary absence or emergency situations as governed by State law.
The Human Resources Department has recently issued a Request for Proposal {RFP} to solicit bids
from various different agencies to provide Contracted Temporary Help to the County for the period of
July 1, 2005 -- June 30, 2008. We have received sixteen (16) qualified bidders. An Evaluation
Committee consisting of representatives from user departments has been formed and is currently in
the process of reviewing the proposals. Based upon the committees' review, we will bring this
matter back to the Board in May requesting approval on the recommendations made by the
committee with the selection of new vendors.
FISCAL IMPACT
The renewal of the contracts with the temporary help agencies will benefit the County by ensuring
that for the remainder of 2004-2005 Fiscal Year, the mark-up rates will remain at the current level
established by the original contract in 1996 and the rates will not increase.
CONSEQUENCE OF NEGATIVE ACTION
Denial of the renewal of these contacts would significantly affect operating departments who currently
employ agency contracted temporary help. ;
#f
� r '
CONTINUED ON ATTACHMENT: YES SIGNATUR .
rrrr.rr•.rNr.rrrarrrrarwr.rrrrrrrrrrsrrrrrrrrrrrlplrrNrl•yrrNrrrl.rrrrrrrrrrMirrrrerr • r rrrrrrrrrrrr rrr rrrrrr#rrr
5E
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN O F BO D COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BO D N t APPROVE AS RECOMMENDED OTHER
VOT OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON THE
UNANIMOUS(ABSENTV/ ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE
DATE SHOWN
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED dwl
Orig.Dept: Human Resources Department JOHN WEETEN,CLERK)DF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Human Resources Department
BY EPUTY
M382(10/88)
eof
TO: BOARD OF SUPERVISORS
..........
FROM: Tom Whittington RR
CIO,Department of Information Technology
DATE: April 5, 2005
SUBJECT: Agreement for Data Entry Services
Specific Request(s)or Recommendations(s)&Background&Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Chief Information Officer of Department of Information Technology
or his designee to execute on behalf of the County an agreement with Genesis Data, Inc. to provide data
entry services in the amount of$305,000 effective April 1, 2005 through June 30, 2006.
11. FINANCIAL IMPACT:
Funds are budgeted for this contract. DoIT will recover this contracts cost through charges to County
departments and special districts.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
DOIT had a large data entry section that provided services to most County departments. Over the last 10
years our data entry activities have decreased because of the installation of online interactive systems in most
departments making it possible for departments to perform much of their own data entry. DoIT reached a
point where it was no longer cost effective to maintain an inhouse data entry section. The County has been
contracting with DESI and Genesis for data entry services since 1991. DESI will no longer be available for
data entry services, so we are consolidating all our data entry requests with Genesis.
IV, CONSEOUENCES OF NEGATIVE,ACTION:
If the request is not approved Information Technology will not be able to provide a data entry vendor for
various county departments.
CONTINUED ON ATTACHMENT: SIGNATURE:
�rRecommendation of County Administrator
R commendation of Board Committee
pprove Other
Si-qnatures):
Action of Bo /on: Approved as Recommended X/Other
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous(Absent AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested: 0j
cc: (4) Department of Information Technology John S*eeten, Clerk of the4oard of
of Supervisors and County Administrator
By:
DEPUTY
M382(10/88)
Of
?r .•_ •.F:- +mss
CONTRA
TO: BOARD OF SUPERVISORS ..!r
i . COSTA
r 1
FROM: John Sweeten � "
"_T'`�+'•.�t�'t �- •tip� COUNTY
County Administrator ' •�:4- �' :' +
+ y i
4
DATE: April 12, 2005
SUBJECT: Contract Amendment with the Community Housing Development Corporation of
North Richmond (CHDCNR)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE AND AUTHORIZE the County Administrator, Or designee, to execute a contract amendment with
the Community Housing Development Corporation of North Richmond (CHDCNR) to increase the payment
limit by $20,000 to a new payment limit of $50,000 to provide a Community Services Coordinator who is
responsible to coordinate beautification and related activities with an extension in the contract term of April 15,
2004 through December 31, 2005.
FINANCIAL IMPACT:
NONE. The County Administrator's Office received funding derived from payment of fees required by the
operation of the West Contra Costa Integrated Resource Recovery Facility.
BACKGROUND/REASON(S) FOR RECOMMENDATION�S�:
All fees paid by the IRRF must be used for projects that address the immediate impacts Of a waste recovery
facility in the immediate vicinity of the greater North Richmond community and unincorporated San Pablo.
The North Richmond Community Services Coordinator will serve as a liaison between the Community Of North
Richmond, the City of Richmond, unincorporated San Pablo and Contra Costa County to assist in the sharing
of education and dissemination of information regarding trash, litter control, environmental health,
beautification and code enforcement activities.
CONSEQUENCE:
Failure to execute contract will result in increased County costs to maintain existing service levels.
r
CONTINUED ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMWDATION OF BOARD COMMITTELoX
z--i�PROVE OTHER
r
SIGNATURE(S): 000 ,,..
ACTION OF BOA APPROVED AS RECOMMENDED OTHER
7r
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT j TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN. ----�
Contact:John Gregory 335-1089
ATTESTEj
JOHN SWEEYEN,CLERK OF
cc: John Gregory,CAO THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY LJ ,DEPUTY