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TO: BOARD OF SUPERVISORS C0SrVA
do L
COUNTY
FROM: John Sweeten, County Administrator
DATE: April 26, 2005
SUBJECT: Grand Jury Report No. 0503 •- "Don't Eat Lunch at Byron Boys Ranch!"
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIC?N�S
RECEIVE the Grand Jury Report No. 0503 entitled "Don't Eat Lunch at Byron Boys Ranch!" and
REFER it to the County Administrator for response.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
L RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER
SIGNATURE(S): ,,,,�,,..�„_ 0000
ACTION OF BOARD ON APPROVED AS RECOMMENDED,OTHER
VOTE OF SUPERVISORS
' I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:Julie Enea,Sr.Deputy CAO
ATTESTED 0 4 >4 050"w'
JOHN SWE TEN,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
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Grand Jury725 Court Street
RECEIVED ori ra
�.Box 911
C-osta Martinez,CA 94553-0091
1 APR 1 5 2005
County
CLERK BOARD OF SUPERVISORS
CONTRA COSTA CO.
A
April 15, 2005
V
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Gayle Uilkema, Chair
Board of Supervisors
651 Pine Street, Rm. 108
Martinez, CA 94553
Dear Supervisor Uilkema:
Attached is a copy of Grand Jury Report No. 0503, "Don't Eat Lunch at Byron Boy's Ranch!"
prepared by the 2004-2005 Contra Costa County Grand Jury.
In accordance with California Penal Code Section 93 3.05,this report is being provided to you at
least two working days before it is released publicly.
Section 933.5(a) of the California Government Code requires that(the responding person or
entity shall report one of the following actions)in respect to each findin :
(1) "The respondent agrees with the finding."
(2) "The respondent disagrees with the finding."
(3) "The respondent partially disagrees with the finding."
In the cases of both (2) and (3) above, the respondent shall specify the portion of the finding that
is disputed, and shall include an explanation of the reasons therefor.
In addition, Section 933.05(b) requires that the respondent reply to each recommendation by
stating one of the following actions:
1. The recommendation has been implemented, with a summary describing the implemented
action.
2. The recommendation has not yet been implemented, but will be implemented in the
future, with a time frame for implementation.
3. The recommendation requires further analysis. This response should explain the scope
and parameters of the analysis or study, and a time frame for the matter to be prepared for
discussion. This time frame shall not exceed six months from the date of the publication
of the Grand Jury Report.
Gayle Uilkema
April 15, 2005
Page 2
4. The recommendation will not be implemented because it is not warranted or is not
reasonable, with an explanation thereof.
Please be reminded that Section 933.05 specifies that no officer, agency, department or
governing body of a public agency shall disclose any contents of the report prior to its public
release. Please insure that your response to the above noted Grand Jury report includes the
mandated items. We will expect your response, using the form described by the quoted
Government Code, no later than June 14, 2005.
Sincerely,
ANTONIO MEDR.ANO Foreperson c.r
2003-2004 Contra Costa County Civil Grand Jury
cc: Hon. Terence Bruiniers
A REPORT BY
THE 2003-04 CONTRA COSTA COUNTY GRAND JURY
725 Court Street
Martinez, California 94553
Report No. 0503
"DON'T EAT LUNCH AT BYRON BOY'S RANCH!"
APPROVED BY THE GRAND JURY:
Date. �'r•� S� r f rQ/
ANTONIO MEDRANO
GRAND JURY FOREPERSON
ACCEPTED FOR FILING:
40 7"WS:7
Date:
TERENCE L. BRUINIERS
JUDGE OF THE SUPERIOR COURT
Grand JuryREM,. C;ontra
725 Court street
P.O. Boa 911 •,�
Martinez,CA 94553-0091 Costa
-A b - County
Contact: Antonio Medrano
Foreperson
(925) 646-2345
For Immediate Release:
Executive Summary
"Don't Eat Lunch at Byron Boy's Ranch."'
Investigative Report Condemning Food Service Sanitation at Byron
Boy's Ranch is completed by the County Grand Jury
The Grand Jury's report of the Orin Allen Youth Rehabilitation Center in Byron(Byron Boy's
Ranch)resulted from four visits during a six month period to the facility that houses male
juvenile offenders in the minimum security center. The Grand Jury observed deviations that did
not meet the standards set forth in California Uniform Retail Food Facilities Law(CURFFL).
Grand Jurors found that the report from apre-announced annual inspection by the Contra Costa.
Health Services Department did not reflect the facility's deplorable condition.
Deficiencies included dirt,grime, and debris throughout the food preparation, storage, and
service areas. The outerwear of the food handlers was not clean and pest control was a problem.
Based on its investigation,the Grand Jury recommends a major effort to eliminate the
deficiencies including cleaning, repairing, and purchasing new equipment,where appropriate.
Also, a qualified Ranch employee should manage and update the training of food service
workers.
For the next two years, a special inspection process should be mandated which includes
unannounced and more frequent inspections by rotating inspectors.
Finally,the Grand Jury recommends that the County investigate funding sources for facility
replacement offered by the State Board of Corrections and the Juvenile Justice Commission, so a
new kitchen and dining facility can be built.
The complete report is available on the Grand Jury web site: www.cc-courts.org/grandjury.
CONTRA COSTA COUNTY GRAND JURY REPORT NO. 0503
"Let's Not Do Lunch at Byron Boy's Ranch!"
Food Service at Orin Allen Youth Rehabilitation Center, Byron, California
TO: Contra Costa County Board of Supervisors
Director, Contra Costa Health Services Department
Chief Probation Officer, Contra Costa County Probation Department
OTRODUCTION
Each year the Contra Costa County Grand Jury is mandated to visit the detention facilities in
Contra Costa County. .In August 2004,the Grand Jury visited the Orin Allen Youth
Rehabilitation Center in Byron California and, as a result of the deficiencies observed, made
several follow-up visits. The Center is also referred to as the Byron Boy's Ranch (.'Ranch").
The Contra Costa County Probation Department assigns male juvenile offenders("Residents")to
the Ranch,which is a minimum-security facility.
BACKGROUND
The building that houses the kitchen and dining hall at the Ranch was built in 1960. It was
.y a originally designed to serve 21 Residents and staff. Currently the number of Residents is in the
h=,pper 70's and can expand to 100. The Residents,under supervision of the on-duty cook,
p&form the janitorial duties and assist with the food preparation and meal service.
An inspkection of the facility is performed annually by the Contra Costa County Environmental
Health bepartment on a pre-announced date. This annual inspection and report is required by
the Califonia State Board of Corrections; copies of the report are forwarded to the Contra Costa
County Board of Supervisors,the Sheriff, the Probation Department, and the Health Services
Department.
The Grand Jury visited the Ranch in August 2004. Members of the Grand Jury returned to the
Ranch the day after the County Environmental Health Services Inspector had conducted its
annual pre-announced inspection in November and made subsequent visits in December 2004
and January 2005. The August and January visits were scheduled in advance with Ranch staff;
the November and December visits were unannounced.
FINDINGS
1. The State of California Board of Corrections Regulations for Juvenile Facilities,Title
15 Regulations, requires that kitchen facilities, sanitation, food preparation, service,
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and storage shall comply with standards set forth in California Uniform Retail Food
Facilities Law(--CURFFL").
2. The report of the facility's annual inspection, conducted on November 2, 20047 by the
Contra Costa Health Services Department, did not reflect its deplorable condition.
• The inspection was scheduled in advance.
• The day following the inspection, the Grand Jury made an unannounced
inspection of the facility.
• When the final inspection report was issued, it failed to reflect the conditions
observed by the Grand Jury as set forth in Findings 3 through 10.
3. The food service building(food storage, preparation, and serving areas) was dirty, not
in conformance with CURFFL standards, and had areas needing repair.
• The floor had large chips, pits, and cracks that collected dirt; grime and debris
were in corners and under the carts, shelving, and desks.
• Floor drains had built-up dirt and debris inside.
• The undersides of dining tables and the bases, where attached to the floor, were
caked with dirt.
• There were no shields over some of the service tables.
• Trays and glassware for use during meals were on storage shelves lined with
yellowing paper showing dirt, stains, and evidence of dampness and age.
• Appliances and oven vents were old and layered with rust, grease, and dirt.
• Cleaning supplies were stored in close proximity to where food is cooked.
• Wall and ceiling vents had greasy dust clogging the grates.
• Walls and ceilings were dirty and had several holes needing repair.
• Food service tables were unclean with food residue and grime.
• Food service carts were grimy.
• Garbage cans that are used inside the food service area had clean liners but the
cans had encrusted dirt in the handles and other surfaces touched by staff.
4. The knife cabinet was unlocked while Residents were working nearby.
5. During two of the visits, facial perspiration from the staff cook was seen dripping into
the food being served.
6. The outerwear of the food handlers was not consistently in compliance with CURFFL
Section 114020 to prevent the contamination or adulteration of food, food contact
surfaces, or utensils. There were a number of deficiencies in the cleanliness practices
of food handlers:
• Clothing and aprons of food handlers were soiled from previous tasks.
• Caps, hairnets, or other hair coverings were not uniformly worn.
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• Gloves were not changed, replaced, or washed, before moving from one task to
another.
7. Pest control issues included:
• Rodent feces were found on floors in the kitchen and food storage areas during
the Grand Jury's first three visits.
• Rodent traps were observed in corners of the food storage rooms.
• Blue lights, used to kill flying insects, were inoperative.
• Hanging flypaper strips were used to replace inoperative blue lights. During
repairs,the strips became loaded with dead bugs. The strips were left hanging
over food preparation areas as well as in the food storage areas. Although repairs
to the lights were complete, kitchen staff reported they were waiting for the pest
service to remove the strips. A Ranch supervisor pulled down the strips in the
Grand Jury's presence.
8. Food storage problems included:
• Summer temperatures in the dry-goods storage room were reported to the Grand
Jurors to be hot; there is no thermometer or thermostat in the dry-goods storage
room. Some food labels recommended temperature levels of 50 to 60 degrees for
safe storage.
• The food storage rooms were too small for the quantity of food required.
• Lighting in the walk-in refrigerators was inadequate to see the contents and
condition of the food.
9. Cleanliness issues with the food storage areas included:
• Food storage shelving was dusty, dirty and disorganized.
• Crumbling electrical wires were coated with black, gummy material and were
hanging above stored food.
• Food debris and other dirt were found under racks and in corners of the storage
rooms.
• The inside walls of the walk-in refrigerator were coated with greasy material and
were collecting grime.
• Dried residue from a burst can was on several of the shelves.
10. Kitchen counter space was poorly utilized (with seldom-used equipment taking up
valuable space) and was collecting dirt and kitchen debris.
11. During each visit,the Grand Jurors pointed out areas of concern to the accompanying
Ranch staff. On each subsequent visit, the Grand Jury noted improvements that had
been made since the previous visit, but substantially all of these improvements were
limited to those deficiencies previously identified by Grand Jurors to the staff.
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12. Residents completing food service training receive a certificate that may be used to
acknowledge skills needed for placement in commercial kitchens. There is no written
training protocol to teach these skills. The only training residents receive is by
working alongside the cook on duty. Section 114020 of the Health and Safety Code,
CURFFL, states, "The facility administrator, in cooperation with the food services
manager, shall develop and implement written procedures to ensure that supervisory
staff and food handlers receive ongoing training in safe food handling techniques,
including personal hygiene."
13. There is no food service manager on-site. Section 1464, Title 15,Regulations for
Juvenile Facilities states, "In facilities with an average daily population of 50 or more
there shall be employed, or available, a trained and experienced food services manager
to prepare a written food service plan."
14. The California State Board of Corrections grants funds for rebuilding or refurbishing
Juvenile Detention Centers.
RECOMMENDATIONS
The 2004-2005 Contra Costa County Grand Jury recommends:
1. Conduct a major effort to eliminate the current deficiencies including the following:
• Scrub and repair all walls, floors, ceilings, vents, equipment, appliances, tables,
carts, grates and drains.
• List all the items in need of replacement or repair for posting to an action board.
• Use the janitorial room adjacent to the kitchen area for washing food service carts,
tables, and garbage cans.
• Wash the shelves used for the storage of eating trays and glasses to avoid
contamination; reline the shelves with fresh paper frequently.
• Store cleaning supplies away from food preparation areas.
• Reconfigure the storage rooms with shelving to store the food products more
efficiently.
• Install shields on all meal service serving tables.
• Install thermostats and thermometers in dry-good storage rooms.
• Move seldom used equipment to other storage areas to free-up needed workspace
in food preparation areas of the kitchen.
2. For a minimum of two years, create a special inspection process for this facility
including the following:
• Unannounced inspections.
• More frequent inspections.
• Rotation of inspectors.
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• Requiring the Assistant Director, Contra Costa Health Services Department to
accompany the inspector from the Contra Costa County Environmental Health
Services Division.
3. Store knives and other dangerous objects in a locked cabinet when not in use.
4. Develop and require a dress code that conforms to CURFFL Section 114020.
5. Post a cleaning protocol to be followed by food service personnel.
6. Develop a written training program for food service personnel to teach the food
service skills needed to make the Food Service Certificate meaningful.
7. Designate a qualified Ranch employee to act as Food Services Manager to manage and
update the training of the food service workers and comply with CURFFL regulations.
8. Make short-term changes to bring the food service building to modern health and
safety standards. These include repairing or replacing the floors, reconfiguring the
storage areas, and replacing the aging appliances and equipment.
9. Investigate funding sources for facility improvement and replacement of the kitchen
and dining facility, including grants offered by the California State Board of
Corrections and the Juvenile Justice Commission.
10. Make building a new kitchen and dining facility a high priority.
REQUUtED RESPONSES
Findings:
Contra Costa County Board of Supervisors: None required.
Director,, Contra Costa Health Services Departnent: I and 2.
Chief Probation Officer,, Contra Costa County Probation Department: 3 through 14.
Recommendations:
Contra Costa County Board of Supervisors: 10.
Director,, Contra Costa Health Services Department: 2.
Chief Probation Officer, Contra Costa County Probation Department: 1, 3 through 9.
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