HomeMy WebLinkAboutMINUTES - 04262005 - C48 5. .L
TO. BOARD OF SUPERVISORS
Contra
• GENERAL SERVICES DEPARTMENT o� #�;��� -v_:
Costa
FROM.
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DATE: Aril 25, 2005 °s'A'�-U "
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County
COP/W
SUBJECT: REQUEST TO PURCHASE A REPLACEMENT VEHICLE FOR THE GENERAL
SERVICES DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase a replacement vehicle
for the Fleet Services Division of the General Services Department.
FISCAL IMPACT:
The General Services Department is purchasing one replacement vehicle for approximately $28,285,
which will be funded from accumulated depreciation ($9,103), fleet replacement funds ($14,023) and
funds transferred from Employment and Human Services Department ($5,159).
BACKGROUND:
The General Services Department is replacing a damaged vehicle (#0468) with a Ford Escape hybrid
SUV. The vehicle was assigned to the Fleet Pool, where vehicles are available for hourly or daily
rental by County departments. The vehicle was checked out to EHSD when it was damaged in an
accident, and it is not cost effective to repair. The vehicle was not on the Board-approved Master List
for Vehicle Replacement in FY 2004-05.
In accordance with Administrative Bulletin No. 508 "County Vehicle and Equipment Acquisition and
Replacement Policy," approval is requested for the purchase of the replacement vehicle. Based on a
review of the need for the new vehicle and in consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request.
The selection of a hybrid SUV for the replacement vehicle can be justified by the need to have an
adequate mix of vehicles in the fleet pool to accommodate those departments who require an SUV,
particularly when their vehicles are in service. A hybrid SUV in the fleet pool will also assist in
marketing the hybrid vehicle to department staff who may not be familiar with the advantages of the
hybrid vehicle. The Ford Escape Hybrid is estimated to achieve 36 mpg (city) and 31 mpg (highway).
The Fleet Manager is able to procure the Ford Escape at a price and delivery date that is more
attractive than the Toyota Prius at this time. The CAO staff has reviewed this request and justification
and recommends Board approval.
CONTINUED ON ATTACHMENT: J YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI
✓'" APPROVE OTHER
SIGNATURES
ACTION OF BO R f ON �� APPROVED AS RECOMMENDED ER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
UNANIMOUS{ABSENT
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
)
AYES: NOES:
ABSENT: ABSTAIN:
Contact: Frank Morgan 313-7072 s
- R
Cc: General Services ATTESTED �Q
Auditor-Controller(via F/M) 1;0:�l OWEEETEN,CLERK OF THE BOARD OFSUPERVISORS
BY: , DEPUTY
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : General Services Department Date: 2/16/2005
Authorized Signature: Telephone: 313-7071
Printed Name: Frank Morgan
1. Reason and justification for vehicle request: Vehicle was totaled by an EHS employee while on loan.
2. Funding Source: (Budget information will be used to prepare Board Order): $5,158.97 from EHS and
balance from accumulilated depreciation.
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Terry Mann Telephone: 313-7163
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Ford Escape
Hybrid
4. Is an alternative fuel vehicle acceptable? ®Yes F] No
If no, reason clean air vehicle will not work: N/A
5. If replacement, which vehicle or equipment is being replaced: Type: Ford Taurus
Vehicle/Equipment Number: 0468 Odometer/Hours: 30,830
6. Reason purchase cannot wait until next budget cycle: Vehicle is needed to put back into the Fleet Pool
so we can loan out to customers.
7. CAO Release to GSD Fleet Management: Yes ❑ No Date:
CAO Sign u re: - - - ��
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? Yes ® No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: 2/16/2005
Vehicle/Equipment: Make: Ford Model: Taurus Year: 2001
Condition of vehicle and/or equipment and life expectancy: Vehicle was totaled in an accident.
Accumulated Depreciation: $91102.56 Estimated Salvage Value: $0.00
Estimated Cost of Request: $28,285.31
3. Fleet Manager Signature: Date: 2/16/2005
I
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littp:Hg dnet.co.contra-costa.ca.us/Webdocs/fleet_management/Forms/Vehicle-EquipmentRequest-Flilin.doc 12/12/01